Jobs Project Manager

Hi, we are a web production INCREATE!

We are looking for Project manager to join our team.
 

About us:
— we are among the TOP-5 digital agencies in Ukraine for web development,
— we develop projects from idea to full launch,
— we represent Ukraine at the Awwwards and CSSDA international competitions.
 

Main specialization (What we do):
— Websites, E-commerce;
— Mobile applications;
— UX Architecture, Prototyping, and User Flow;
— UI Design + UI Kit for developers;
— UX/UI Design for Mobile Apps (iOS, Android);
— Brand Identity;
— Motion Design & Graphics.
 

Requirements:
— Experience as a Project manager or Account manager in WEB design or digital areas;
— Level of English B2 (C1 will be a plus);
— Project management skills: planning, strategy development, KPI achievement, performance analysis, reporting;
— Team management skills: resource planning, tasking, monitoring;
— Knowledge of Web-development and UI/UX basics;
— Ability to take full responsibility for projects: be engaged in planning, organization, coordination.
 

General management skills:
— Honesty and determination;
— Organizational awareness;
— Leadership qualities.
 

Will be a plus:
— Knowledge of business analysis and marketing;
— Knowledge of SDLC principles and project architecture.
 

Responsibilities:
— Keep responsibility areas under control: planning, organization, coordination, control and forecasting;
— Project management: communication, planning, launching, achieving KPIs, analyzing, reporting, budgeting;
— Team management, work at the head: resource planning, task setting, control;
— Providing supervision and coordination;
— Setting goals and providing feedback;
— Showing and implementing expertise.
 

What we offer:
— Flexible work schedule;
— 20 working days of paid vacation per year;
— Monetary reward depending on your experience and skills (rate and bonuses);
— We are a remote-first company with the ability to work from any corner. At the same time, there is a fully equipped office in Kyiv, next to the metro station;
— Help from an experienced mentor;
— Training compensation (training, seminars, courses). New knowledge is expected to be put into practice in the process of learning new information;
— Help in making and implementing personal growth and development plan;
Corporate events;
— An open and friendly corporate culture where everyone’s suggestions are welcomed and encouraged.

The Role

We are seeking a strategic Program Manager to lead the evolution of our data and AI ecosystem. This is not a project management role focused on task-tracking; you are the product owner of your program area. You will define the strategy, navigate ambiguity, and drive high-impact outcomes that scale our AI capabilities across Sage.

Key Responsibilities

AI CoE Scaling

Architect the roadmap for our AI Center of Excellence, turning cutting-edge research into repeatable, scalable global services.

Partnership Leadership

Serve as the primary technical lead for strategic AI partnerships (e.g., Microsoft, AWS), ensuring Sage maximizes co-innovation and early technology access.

Strategic Stakeholding

Partner with senior leaders to align AI initiatives with core business KPIs, acting as a bridge between high-level strategy and technical execution.

Service Definition

Define the “what” and “why” for our data services, creating technical specifications that allow engineering teams to build high-performance, secure solutions.

Ecosystem Influence

Drive an “AI-first” culture by establishing frameworks for model deployment, data governance, and ethical AI usage.

Qualifications

Strategic Mindset

Proven experience leading complex technical programs with a focus on product lifecycle and customer value.

Technical Depth

Deep fluency in AI/ML lifecycles (LLMs, RAG, MLOps) and cloud data infrastructure.

Executive Presence

Ability to influence and challenge senior stakeholders while translating complex technical concepts into business impact.

Ambiguity Management

Comfortable operating in a rapidly changing field, moving from 0 to 1 on new initiatives.

About the Company

We are an outsourcing company developing complex 3D/AR/VR web and mobile solutions for international clients. We work with global brands and startups, creating technologically advanced and unique digital products.

We are looking for a motivated Junior Project Manager whom we are ready to train and grow within the company.

Who This Role Is For
This position is suitable for someone who:

• Has a strong command of English (close to C1 level).
• Wants to build a career in IT project management.
• Is ready to learn quickly and take responsibility.
• Is interested in growing toward client communication and, in the future, sales.

Key Responsibilities

Client Communication Support

• Participate in client meetings.
• Prepare meeting summaries and follow-up messages.
• Conduct online meetings in English.
• Maintain professional written communication in English.

Project Coordination

• Manage tasks in Jira.
• Monitor deadlines and task progress.
• Prepare sprints and maintain backlogs.

Requirements Structuring

• Translate client requests into structured tasks.
• Prepare user stories with acceptance criteria for the team.
• Maintain project documentation.

Internal Process Support

• Participate in daily meetings and sprint reviews.
• Prepare status updates for clients.
• Update project roadmaps.

Mandatory Requirement

• English level C1 or strong B2+ with high spoken fluency.

Nice to Have

• Understanding of Agile/Scrum.
• Technical background or strong interest in technology.
• Experience communicating with international clients.
• Experience working with Jira or similar tools.
• Analytical mindset.

Personal Qualities

• Responsibility.
• Structured thinking.
• Clear communication skills.
• Fast learner.
• Proactive attitude.
• Stress resilience when working with clients.

What We Offer

• Mentorship from experienced Project Managers.
• Work on international projects.
• Clear growth path to Middle PM or transition to Sales / Pre-Sales.
• Flexible remote work format.

We are a fintech company with over 8 years of experience building financial infrastructure for media buyers and marketing agencies, helping them run campaigns and support their operations seamlessly. As we expand, we are looking for a Junior Operations Manager.

If you enjoy structuring and organizing processes and striving for rapid growth, this role will be an excellent fit. You will work directly with the COO to drive execution across the company – ensuring that priorities are translated into clear tasks, tracked properly, and delivered on time.

Responsibilities:

• Work directly with the COO to coordinate day-to-day operations across teams
• Support the execution of operational tasks
• Keep task manager up to date
• Do weekly/monthly planning and reporting
• Turn chaotic tasks and discussions into clear tasks, deadlines, and owners.
• Track tasks, deadlines across teams; follow up and ensure timely delivery
• Support with documenting and improving internal processes and workflows

Requirements:

• 1+ year of experience in operations / project coordination / admin roles
• Strong ability to structure information and bring clarity to unstructured tasks
• Strong execution skills are essential
• High attention to detail and strong sense of ownership
• Ability to prioritize and manage multiple streams of work simultaneously
• Experience working with task managers (Asana, ClickUp, etc.)
• Clear, concise, and structured communication
• B1+ English
• Ability to use AI tools effectively to optimize workflows and automate routine tasks

3Drenders is a fast-growing, dynamic IT/Design company with American roots, specializing in high-quality, photorealistic architectural renders. From stunning interiors and exteriors to product concepts and top-tier animations, we push the boundaries of creativity and technology to deliver exceptional content to clients across Europe and the USA. Every day at 3Drenders.com is an opportunity to innovate, create, and have fun doing what we love.

We are actively increasing the number of ongoing projects. Last year we completed more than 100 projects, and we want to increase the number this year. Therefore, we are looking for a colleague who will help our company and the PM team not to burn out on deadlines.

It will be a huge plus for you if you:

• Had experience in project management in one of the areas (design, marketing, architecture)
• You worked as/with a visualizer / 3D Artist
• You worked with rolling deadlines projects (from 1 week till 2−3 month)
• You are not afraid of problems and difficulties — you see them as challenges that need to be done.

What do you need to implement projects​​​​​​​​:​​​​​​​

• Experience in Agile/Kanban
• Implemented at least 5 projects;
• Work experience in software on a daily basis Favro and Slack (alternative to Jira and Asana)
• Worked with small teams up to 10 people;
• Competent to lead the team and take own responsibility;
• Fluent in spoken and written English for interaction with international stakeholders. 100% of our projects are international;

Main tasks and responsibilities:

• Drive the execution of international projects;
• Coordinating team members, client representatives and third parties for the flawless execution of projects;
• Oversee the quality of 3D renders and ensure they meet established standards, with particular focus on lighting, composition, and texture realism;
• Ability to handle multiple projects at the same time 3−5;
• Creating and maintaining comprehensive project documentation (tables, reports, to-do lists, etc.)
• Solving any sudden emerging issues on the project.

What we offer:

• Ambitious, bold, unique and stylish projects around the world
• Upper management flexibility and career opportunities.
• Flexible payment system (base salary + bonuses depending on the number of projects)
• Work with projects from the USA
• Access to training material and platforms
• Rapid skill growth, usually you will lead 4−6 projects

Working conditions:

• Work schedule from 09.30 to 18.30 with a lunch break / 5 day work schedule;
• Remote work
• 24 vacation days and five sick leaves.
• Ukrainian national holidays are days off
• A flexible payment system (base rate + bonus).
• Work on projects from Europe and the USA.
• Participation in various projects and rapid skill development.
• Access to training materials.

Viso is an outsourcing company that has been on the market for 3 years. Our team has grown to about 50 people, and once again we are looking for new colleagues to join us.

At Viso, we truly believe in our motto: “Great People Do Great Things”.
And we know that great professionals grow from strong juniors - that’s why we’re looking for a Junior Project Coordinator to support our projects delivery and team.

💼 What you’ll do:

• Support client communication: help maintain updates and ensure clear information sharing 
• Assist in tracking tasks, deadlines, and team workload
• Help the team stay organized and unblock simple issues
• Support administrative processes (time tracking, team availability, etc.)

• Participate in team meetings and help with notes, follow-ups, and coordination

   

Who we’re looking for:

🧠 Hard Skills

• Basic understanding of SDLC
• Any experience in project support, coordination, or PM internships is a plus
• Curiosity about technologies like React, Node.js, or Python - you don’t need to code, but understanding what developers do helps a lot
• Familiarity with Agile/Scrum basics or willingness to learn
• Comfort with project management tools (Jira, Trello, ClickUp) - or eagerness to get hands-on quickly

• English B1–B2 (written and spoken) - for smooth communication with clients and team

   

🌟 Soft Skills

• Good communication skills and ability to work in a team
• Responsibility and attention to detail
• Proactive mindset and willingness to learn
• Ability to stay organized and manage simple tasks
• Interest in growing into a Project Manager role
• Strong desire to learn, develop, and grow with the company

What we offer:

💸 Compensation & Benefits

• 14 working days of paid vacation and 5 working days of paid sick leave per year
• Additional days off for work anniversaries and blood donation
• Referral program

🏢 Work Environment

• Work format: Hybrid / On-site (Lviv office, Stryiska St. 108)
• Flexible schedule: start your day between 8:00 and 10:00
• Cozy office with coffee, fruits, sweets, and a sunny terrace
• Support from experienced team members and регулярний фідбек

🚀 Professional Growth

• Paid English lessons
• Daily practice through communication with international clients
• Free internal & external development courses
• Mentorship and support to grow into a Project Manager role

👤 Hiring process:

• Pre-screening form
• HR Interview
• Tech Interview with CEO

Let’s start with what PLANEKS offers:

• Fast and comfortable hiring process.
• 100% remote work opportunity and flexitime - choose working hours between 8:00-20:00.
• Salary paid in USD + tax compensation. Revision every 12 months. We want everyone to be confident in what tomorrow brings.
• $$$$ budget - Travel tickets, Work equipment, Health insurance, Software, Sport, Training.
• Everything to ensure a good rest. YES: Paid vacation, national holidays, sick leaves (and support in case of serious diseases). NO: overtime, work on weekends.
• A friendly and professional team that supports you. Well, we're proud of how we handle that. So you can always count on us.
• Speaking clubs with a native speaker to constantly maintain your English level.
• No bureaucracy - transparent processes and flat management. Working remotely means keeping things as simple as possible to work efficiently.

PLANEKS means developing a new lifestyle for our colleagues and clients. So take your part in it!

The Opportunity:

• We are seeking a highly organized, proactive, and technically astute Project Manager to join our close-knit team. This role is pivotal in ensuring the successful delivery of our IT projects from conception to completion, with a strong focus on understanding and exceeding client expectations. You will be the central point of contact for clients and our development team, driving transparency, clarity, and efficient progress towards project milestones. Your ability to build rapport, actively listen, and translate client needs into actionable plans will be paramount. If you thrive in a fast-paced environment and enjoy a hands-on role with direct influence on both project outcomes and client relationships, this is the perfect opportunity for you.

Key Responsibilities:

• Client Relationship and Client Orientation: possesses a deeply ingrained client-focused mindset with an unwavering commitment to delivering high-quality solutions and ensuring exceptional client satisfaction!
• Expectation Management: Act as the primary point of contact for clients, building strong, trusting relationships. Proactively manage client expectations throughout the project lifecycle, ensuring alignment between client vision and project deliverables.
• Project Planning and Scoping: Define project objectives, scope, deliverables, and success criteria in close collaboration with clients and internal stakeholders, ensuring a thorough understanding of client business needs and desired outcomes. Develop detailed project plans, including timelines and team allocation.
• Execution and Monitoring: Oversee and manage the end-to-end project lifecycle, ensuring adherence to timelines, budget, and scope. Monitor project progress, identify potential risks and issues, and implement effective mitigation strategies, always considering the impact on the client.
• Communication and Stakeholder Management: Serve as the primary liaison between clients and the development team. Provide regular, transparent, and proactive updates on project status, progress, and any challenges. Facilitate effective communication and collaboration among team members, fostering a positive and productive environment that prioritizes client satisfaction.
• Talent Management: Strategically manage engineering talent, ensuring optimal team utilization to meet project goals and client requirements. Key responsibilities include fostering team motivation, conducting regular one-on-one meetings, proactively addressing and resolving conflicts, and championing the professional growth of team members."
• Quality Assurance: Ensure project deliverables meet high-quality standards and exceed client expectations. Oversee user acceptance testing (UAT) as needed, gathering and incorporating client feedback effectively.
• Documentation and Reporting: Maintain comprehensive project documentation, including project charters, plans, status reports, and lessons learned. Generate clear, concise reports for internal and external stakeholders, tailoring communication to client preferences and needs.
• Continuous Improvement: Proactively identify opportunities to improve project management processes and methodologies, leveraging client feedback to enhance future project delivery.
• Presales Support: Actively participate in presales activities, including understanding client requirements, contributing to proposal development, and presenting project approaches and capabilities to prospective clients

Qualifications:

• 5+ years of proven experience as a Project Manager in an IT environment, ideally within a small to medium-sized company, with a demonstrated track record of building strong client relationships and achieving high client satisfaction.
• Solid understanding of project management methodologies (e.g., Agile, Scrum, Waterfall) and experience applying them effectively.
• Proficiency with project management tools (e.g., Jira, Asana, Trello, Monday.com,).
• Strong technical aptitude with a good grasp of software development lifecycles (SDLC) and general IT concepts. The ability to write and understand Python code is a significant plus, but not required. 
• Exceptional communication (written and verbal), interpersonal, and presentation skills, with particular strength in active listening, empathy, and clear articulation of complex technical information to non-technical clients.
• Strong analytical and problem-solving abilities, with a proactive approach to identifying and resolving issues with client impact in mind.
• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Demonstrated leadership skills with the ability to motivate and inspire a team towards shared client-focused goals.
• Project Management certification (e.g., PMP, CSM) will be a plus.

UITOP, a design & development team, is seeking a Project Manager (Junior/Strong Junior). We help B2B SaaS products feel simple, modern, and easy to use.

In this role, you’ll be the bridge between international clients and our creative team, driving processes that turn complex ideas into real value.

Responsibilities

• Coordinate communication between the team and stakeholders, organize communication with customers and collaborate closely with the design and development teams.
• Lead regular client calls and written updates.
• Manage project scope and planning, translating the product owner’s vision into actionable tasks for the team.
• Oversee the scope, team activities, set priorities, and ensure deadlines are met without compromising quality.

• Prepare reports and maintain project documentation.

   

Requirements

• 6+ months of experience in project coordination or a Junior PM role.
• Strong organizational and communication skills, you know how to manage resources, tasks, schedules and set priorities effectively.
• Solid understanding of PM processes and the Software Development Life Cycle (SDLC).
• Upper-Intermediate English (B2) for fluent communication with clients.
• Familiarity with Agile and Scrum frameworks (sprint planning, sprint review, dailies, sprint retrospective, backlog grooming).
• Writing Documentations (WBS, SRS, Mind maps).
• Basic understanding of ERP/CRM systems and people management (feedback and performance).

• Knowledge in process management, including identifying inefficiencies, streamlining workflows, and implementing best practices to ensure project success and efficiency.

   

Bonus points

• Experience using Figma or similar tools for creating client presentations.

   

Benefits

• Competitive salary with regular performance and salary reviews.
• Working with complex large-scale SaaS projects, from 6 months.
• 18 working days of vacation and 10 sick days.
• You’ll have a mentor by your side from day one, providing the feedback and supporting you.
• A company laptop to upgrade your workstation after 6 months of partnership.
• Compensation for your workspace and essential tech: from a comfy armchair and headphones to monitor or power bank.
• 50% coverage of English and professional courses.
• 100% coworking compensation during blackouts.

• Flexible work schedule and remote-first setup.

   

We’re excited to meet someone who shares our vibe. We are looking for a highly motivated and talented individual to join our team. If this sounds like your next big challenge, let’s chat!

We invite a talented and flexible Project Manager to join our team and help us deliver exceptional software development services for our client, a renowned U.S. regtech and fintech company developing a blockchain-based infrastructure for financial institutions. You'll contribute to building a Web3 tool that collects and stores specified blockchain data off-chain to provide real-time insights into transactions, trends, and compliance for enhanced transparency.

🟩 What's in it for you:

• Grow your fintech and blockchain expertise
• Join an innovative Web3 project promoting transparency and compliance in the crypto industry
• Boost your project and stakeholder management skills; gain valuable experience working with SAFe methodology

✅ Is that you?

• 2,5 + years of hands-on IT project management experience
• Strong grasp of project management theory
• Excellent communication skills for effective stakeholder collaboration
• Solid understanding of Scrum (principles, roles, ceremonies, etc.)
• Familiarity with tools like Jira, Bitbucket/Git, and Jenkins
• Upper-Intermediate English level
• Good prioritization and time-management skills
• Keen attention to detail, concentration, and multitasking abilities
• Ability to maintain project schedules and keep team focus
• Flexibility, persistence, and strong negotiation skills

Desirable:

• Technical background or eagerness to learn the project’s technical aspects
• Experience coordinating multiple Scrum teams simultaneously
• Experience working in multicultural environments and with English-speaking teams

🧩Key responsibilities and your contribution

In this role, you’ll manage the work of two Scrum teams of Frontend and DevOps engineers, facilitating effective collaboration, communication, and coordination of tasks.

• Manage the work of two Scrum teams, promoting clear communication and collaboration
• Be the primary point of contact for stakeholders from other teams; gather and share information on tickets/tasks from other teams to keep everyone informed and aligned
• Coordinate and prioritize tasks between the teams to achieve project goals
• Implement established processes to synchronize your teams’ work with other teams and enhance project execution
• Facilitate team ceremonies (sprint planning, daily stand-ups, sprint reviews, retrospectives) to encourage collaboration and continuous improvement
• Monitor project timelines to ensure timely delivery
• Maintain clear documentation of project progress, decisions, and processes

🎾What’s it like working at Dev.Pro?

✔️ 30 paid days off per year — take them whenever you want for vacation, holidays, or personal time
✔️ 5 paid sick days, up to 60 days of medical leave, and 6 paid days off per year for major family events like weddings, funerals, or the birth of a child
✔️ Partially covered health insurance after the probation, plus a wellness bonus for gym memberships, sports nutrition, and similar needs after 6 months
✔️ Grow your skills with English lessons, online training, conferences, and the option to explore new career paths

Our next steps:

✅ Submit a CV in English — ✅ Intro call with a Recruiter — ✅ Internal interview — ✅ Client interview — ✅ Offer

An international IT solutions provider with over 25 years of experience is expanding its delivery team and is looking for Junior and Middle Project Coordinators to join a dynamic and fast-growing environment. The company specializes in implementing enterprise IT solutions and works with clients worldwide, helping them optimize and transform their business processes.

This is a full-time, remote opportunity with long-term growth prospects and exposure to international projects.

What we’re looking for

We are looking for a proactive and detail-oriented professional who is passionate about project management and eager to grow in ERP implementation projects.

For Junior to Middle level:

• 1+ year of commercial experience as a Project Coordinator / Project Manager

Required skills and experience:

• Experience with ERP system implementations (Microsoft Dynamics 365 is a strong plus, but other ERP systems are also acceptable)
• Fluent English (written and spoken)
• Experience working with Jira and/or Azure DevOps
• Strong verbal, written, and presentation skills
• Ability to work independently as well as collaboratively within a team
• Confident user of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong analytical mindset and attention to detail
• Good time management, planning, and self-organization skills
• Responsible, result-oriented, and reliable

Responsibilities

• Coordinate and manage ERP implementation projects
• Control project scope, timelines, and milestones
• Track budgets (planned vs. actual)
• Support and coordinate project teams
• Identify and manage project risks
• Manage stakeholders and prepare weekly/monthly status reports for clients
• Participate in defining and executing project strategies
• Set up, support, and track tasks in Azure DevOps
• Mentor and support Junior Project Coordinators 

What’s offered

• A supportive and professional working environment
• Challenging and valuable international projects
• Collaboration with global teams (including the US)
• Long-term employment
• 20 working days of paid vacation
• Training and continuous professional development
• Health insurance
• Flexible working schedule
• Fully remote work
• Opportunity to work in a young, diverse, and growing team
• Team-building activities

We are looking for a Technical Project Manager / Business Analyst to join our team and work on our own in-house mobile products. This role offers a great opportunity to take ownership of the development process and contribute directly to the growth of our iOS applications (cleaner apps).

Responsibilities:

• Manage the full lifecycle of mobile iOS projects.
• Configure and support integrations between services.
• Set up and manage event tracking and event flows.
• Prepare and maintain product requirements and technical documentation.
• Work closely with developers, designers, and stakeholders.
• Manage the development process and coordinate the team.
• Maintain and manage tasks in Jira.
• Support and manage App Store submission process.
• Monitor product performance and suggest improvements.

Requirements:

• 3+ years of experience as a Project Manager or Business Analyst.
• Strong technical understanding of mobile applications (preferably iOS).
• Experience with integrations and event tracking systems.
• Hands-on experience with Jira or similar project management tools.
• Experience in preparing product requirements and technical specifications.
• Good communication skills and ability to work with cross-functional teams.

Nice to have:

• Experience working with mobile utility apps (cleaner apps, tools, productivity apps).
• Experience with App Store submission and release management.
• Basic understanding of analytics tools (Firebase, AppsFlyer, etc.).

We Offer:

• Flexible working conditions.
• Legal support.
• Paid sick leaves.
• Paid vacations.
• Medical insurance. 
• Free English classes.

Dataforest is a hard-working and tight-knit team with first-rate experience in full-cycle developing data-driven solutions.

We are looking for a IT Project Manager to join our highly talented and motivated team.

Skills Requirements:

• 1,5+ years of experience as a IT Project manager ;
• Strong knowledge of project planning;
• Experience with managing web develop projects;
• Project documentation knowledge and understanding;
• Knowledge of the methodology: Scrum, Kanban, Waterfall;
• Experience with task tracking systems;
• Experience in outsoursing company.

Responsibilities:

• Plan and document project objectives, tasks, timelines and work assignments;
• Define and track project success metrics;
• Setting tasks to performers (programmers, designers, other);
• Full interaction with the development team;
• Business analysis and making technical requirements (optional).

We offer:

• Great networking opportunities with international clients, challenging tasks;
• Building interesting projects from scratch using new technologies;
• Personal and professional development opportunities;
• Competitive salary fixed in USD;
• Paid vacation and sick leaves;
• Flexible work schedule;
• Friendly working environment with minimal hierarchy;
• Comfortable, spacious and well-equipped office in the city center;
• Team building activities, corporate events.

We are an IT outsourcing/outstaffing company specializing in developing AI and web3 technologies. We provide a complete development cycle, from UI/UX design to product launch. Founded in 2017, we currently have over 80 team members. Our flexible approach to remote work was adopted even before it became mainstream during the pandemic. Our project teams operate in Europe and Ukraine

Requirements:
— 0.5-1.5+ years of commercial experience in project management in an IT outsourcing company
— English Upper-Intermediate level or higher, both verbal and written
— Good understanding of project management methodologies (Waterfall, Kanban, Scrum)
— Excellent communication and stakeholder management skills
— Basic understanding of the SDLC
— Experience with project management tools: Jira, Trello, Asana, Slack, etc
— Good organization skills, self-motivation, and a feeling of responsibility

Nice to have:
— Technical background (developer, QA)
— Basic knowledge of software architecture

Responsibilities:
— Lead software development projects from planning to delivery, ensuring high-quality outcomes
— Manage multiple stakeholders using various tools and techniques, monitor and increase client satisfaction
— Project ownership in all aspects (budget, scope, schedule, quality, etc.)
— Forecast, track, and manage project budgets, ensure timely invoicing
— Identify, mitigate, and communicate project risks and blockers, escalate issues proactively when needed
— Prepare and maintain project documentation, status reports, and metrics tracking
— Report on project progress, deliverables, and key outcomes to stakeholders
— Manage several projects simultaneously

💼 About the Role:
We are looking for a proactive and detail-oriented Project Manager with 2+ years of experience in modern project environments. The ideal candidate is not just a process facilitator but a passionate owner of documentation quality, AI-assisted workflows, and digital systems. You will play a key role in organizing, structuring, and driving projects forward, ensuring operational excellence and effective stakeholder communication.
 
🎯 Key Responsibilities:
 

• Manage full-cycle projects — from ideation to successful delivery.
• Maintain project documentation using Confluence, Notion, or similar tools.
• Build and track project timelines and boards using JIRA or equivalent tools.
• Implement and promote the use of AI tools (ChatGPT, Notion AI, Copilot) for content generation, research, and document structuring.
• Organize and structure internal documentation, knowledge bases, and working spaces.
• Create clean, visually appealing presentations, dashboards, and internal reports.
• Communicate project progress clearly to internal and external stakeholders.
• Collaborate cross-functionally with tech, design, operations, and business teams.
• Constantly improve project management practices, bringing bold and smart ideas.
   

🧠 Requirements:
 

• 2+ years in a project management or operations coordination role.
• Proven experience with JIRA, Confluence (or Notion), Google Workspace.
• Strong document writing and visual presentation skills.
• High proficiency in English (B2+/C1) — written and verbal.
• Excellent time and task management, attention to detail.
• Experience with or openness to using AI in daily workflows.
• Strong problem-solving and analytical thinking.
• Ability to work under pressure, multitask, and meet deadlines.
• Proactivity, curiosity, and professional maturity.
   

➕ Nice to Have:
 

• Background as a personal assistant or project coordinator.
• Background in e-com or logistic.
• Visual/design tools like Figma or Canva.
• Passion for tech, documentation culture, and continuous learning.

 
We Offer:
• Company-provided equipment.
• Free English language training with native speakers.
• Paid vacation and sick leave.
• Medical insurance, including family coverage.
• Participation in industry conferences and exhibitions.
• Company support during significant life events.

Whitepage Studio is a Boston Based boutique agency focused on presentation design, pitch decks, and visual storytelling for high-growth startups, global corporations, and leading institutions. Our clients include companies like DoorDash, Airbnb, and Unilever, as well as dozens of funded startups raising capital or closing enterprise deals.

We're a remote-first team of strategists, writers, and designers. We work fast, we care about quality, and we take on projects that genuinely matter to our clients.

Role Overview

We are looking for a Senior Project Manager to become the operational core of our studio. You will own multiple client projects simultaneously — from intake and briefing through design rounds to final delivery — while maintaining our high standards of communication and quality.

This is not a coordinator role. We need someone who can lead client relationships, proactively spot risks, and move fast without sacrificing precision. You are the person clients trust and the person our team relies on to stay organized.

A critical part of this role is hands-on proficiency in PowerPoint — you will be reviewing, structuring, and at times directly working inside presentations. You don't need to be a designer, but you need to know the tool inside out.

What You'll Do

Client Management

• Own end-to-end project delivery for 8–15 concurrent client projects
• Be the primary point of contact throughout the entire project lifecycle
• Lead kickoff calls, collect structured briefs, and align expectations upfront
• Manage revision rounds, collect and synthesize client feedback clearly and efficiently
• Communicate proactively — clients should never have to wonder about status

Project Operations

• Build and maintain project timelines; anticipate bottlenecks and flag them early
• Assign tasks to designers and writers based on workload and expertise
• Ensure version control and organized file management across all active projects
• Track scope, flag scope creep, and manage change requests professionally
• Support onboarding: NDAs, kickoff documentation, briefing templates
• Identify opportunities to improve internal workflows and help streamline recurring processes across the studio
• Contribute ideas for systems or automations that improve team efficiency and reduce operational friction

Business Support

• Help scope and quote new projects; prepare proposals in collaboration with the founder
• Identify upsell and retainer opportunities within active client relationships
• Support invoicing accuracy and basic financial tracking per project

Requirements

Must Have

• 4+ years in project management, account management, or similar client-facing roles
• Background in a creative agency, design studio, or marketing/communications environment
• Advanced PowerPoint skills — you can build, edit, and format complex multi-slide decks with ease
• Excellent written and verbal English — professional, clear, and confident
• Proven experience managing 5+ projects simultaneously with no compromises on quality
• Strong command of project management tools: ClickUp, Notion, or equivalent
• Fluency in Google Workspace (Slides, Docs, Drive, Sheets)
• Self-directed, proactive, and calm under tight deadlines

Nice to Have

• Experience working with startup clients in fundraising or GTM contexts
• Familiarity with Figma — comfortable reviewing design files and providing structured feedback
• Exposure to retainer-based client relationships and annual contract management
• Experience with clients in finance, tech, healthcare, or enterprise sales
• Any background in visual design or presentation storytelling

What We Offer

• Fully remote — work from anywhere, async-friendly culture
• Diverse, meaningful work: every project is a different client, industry, and challenge
• Direct collaboration with the founder — no bureaucracy, no middle layers
• Competitive compensation based on experience
• Opportunity to grow into a Head of Operations or Client Services Director role
• Stable pipeline of clients, including repeat enterprise and startup accounts