Jobs Project Manager

About Anyway Studio: 
Our team has developed a unique formula for creating outstanding video commercials, and we are passionate about sharing our expertise with others. For more than 7 years we specializes in a wide range of services, including: 
⚡️SaaS Explainer videos 
⚡️Promotional videos 
⚡️Product Videos 
⚡️2D/3D Graphics 

And we are currently looking for a Project Manager!

Requirements: 

• Must be based in the United States or Canada, to ensure overlap with the team's working hours (US time zones);
• English proficiency at B2–C1 level (both written and spoken);
• Strong self-organization and time management skills;
• High level of proactivity and ownership;
• Ability to work independently with minimal supervision;

• Strong communication and collaboration skills.

   

Nice to have:

• Previous experience in the creative industry, particularly in graphic design, motion design, or visual design;
• Genuine interest in creative, branding, design, or digital content projects;
• Familiarity with creative workflows and collaboration with designers or creative teams.

Responsibilities:

-Client Relations

• Serve as the primary point of contact for the client after the project launch;
• Maintain regular communication via Slack, email, and conference calls;
• Collect and relay feedback to the team;
• Keep the client informed about the project status, risks, and potential delays.

-Project Management

• Plan and maintain project timelines;
• Coordinate all stages of production: from the brief to final delivery;
• Monitor task completion, ensure deadlines are met, and promptly resolve roadblocks;
• Ensure process transparency for the team and clients.
   

-Resource Planning

• Monitor team workload and resource allocation across projects;
• Coordinate the work of freelancers and external contractors;
• Warn of potential overloads and scheduling conflicts.

-Operational Support and Quality Control

• Prepare project documentation and internal briefs;
• Maintain the organization and up-to-date status of materials in work tools;
• Review materials before sending them to the client and monitor the implementation of feedback;
• Ensure that results align with the brief and quality standards.

-Finance and Administration

• Oversee project documentation, approvals, and reporting;
• Monitor invoicing, payment receipts, and project budgets.

Description

🔹 100% remote | 🌎 Global team | ⏳ Full-time
 

If you’re looking to work on cutting-edge AI products, solve challenging problems, and be part of a fast-moving, high-talent team, you’ll love it here.

Join NineTwoThree AI Studio, a remote-first product design, engineering, and marketing studio, founded in 2012 and based in Boston. We build AI-powered web and mobile apps for big brands and fast-moving startups.

You’ll work with really smart people - the kind of teammates who challenge you, push you forward, and make you better. We move fast and focus on getting things done.

We've been growing 20% every year for the last 5 years, which means there’s plenty of room for career growth and promotions. Our work speaks for itself - some of our customers found us through five layers of referrals. That’s how much people appreciate what we do.

We run on clear processes and strong leadership, so while we move quickly, we don’t do chaos. We do high-quality work, and we do it right.

We focus on products with a positive impact in various domains from sports and health, to logistics and nuclear. But if you're into gambling, adult entertainment, or crypto, we’re not your place.
 

What You’ll Do

• Contribute to preparing project plans, including scope, objectives, deliverables, timelines, and resource requirements.
• Organize and maintain project boards to keep tasks visible and updated.
• Track project progress to ensure all deadlines are met, escalating issues when necessary.
• Maintain comprehensive project documentation, including meeting notes, status reports, and project schedules.
• Participate in daily stand-up meetings to ensure team alignment and address blockers.
• Collaborate with senior team members to balance trade-offs between scope, schedule, and quality.
• Test the system or product features before releases to confirm they meet acceptance criteria and quality standards.
• Serve as a communication link between the development team and the Product Manager or Senior Project Manager.
• Ensure stakeholders receive timely updates and clarity on project progress, scope changes, and potential delays.
• Work with senior PMs and the development team to estimate effort and resource requirements.
• Communicating with and supporting Senior Project Manager
   

Requirements

• At least 1 year of experience managing software development projects.
• Basic understanding of web-application development.
• Proficient in English (Upper-Intermediate level or higher).
• Understanding of Agile methodology (Scrum, Kanban).
• Theoretical knowledge of user stories and user flow drawing.
• Excellent verbal and written communication skills.
• Successfully completed IT PM courses.
• Desire to understand how the apps are built in details.
• Strong PM theoretical knowledge.
   

Personal profile

• Energetic and self-motivated personality.
• High level of self-organization, responsibility, and attention to detail.
• Goal orientation, team player attitude.
• Willingness to learn quickly.
   

Benefits

• Annual paid vacation: 20 days-off per year during the first 3 years, further increasing to 25 days in later years.
• Paid sick leave, 10 national holidays and 2 company days-off.
• Well-being budget.
• Maternity/paternity leave.
• Accounting assistance.
• Reimbursement of expenses for professional development courses/certifications (up to 100% in agreement with the Manager).
• Hardware upon business needs.
• Strong positive engineering culture, a tightly-knit team of professionals with a good sense of humor.
   

What's The Process

We value your time and ours and make the process fast and easy.
Interview with HR, interview with Head of PM, small live test challenge (optional), call with CTO and COO, Offer.

Join us!

🔹 100% remote | 🌎 Global team | ⏳ Full-time
 

If you’re looking to work on cutting-edge AI products, solve challenging problems, and be part of a fast-moving, high-talent team, you’ll love it here.
 

Join NineTwoThree AI Studio, a remote-first product design, engineering, and marketing studio, founded in 2012 and based in Boston. We build AI-powered web and mobile apps for big brands and fast-moving startups.
 

You’ll work with really smart people - the kind of teammates who challenge you, push you forward, and make you better. We move fast and focus on getting things done.

We've been growing 20% every year for the last 5 years, which means there’s plenty of room for career growth and promotions. Our work speaks for itself - some of our customers found us through five layers of referrals. That’s how much people appreciate what we do.
 

We run on clear processes and strong leadership, so while we move quickly, we don’t do chaos. We do high-quality work, and we do it right.
 

We focus on products with a positive impact in various domains from sports and health, to logistics and nuclear. But if you're into gambling, adult entertainment, or crypto, we’re not your place.

What You’ll Do
 

• Drive 2-3 projects in the active stage from start to finish and deliver value to our customers.
• Define project requirements and deliverables, plan and manage their execution, monitoring and adjustments.
• Interpretation of business requirements to the technical team and vice versa. Estimating development efforts.
• Participating in customer calls and providing a project update to the customer.
• Organizing and keeping up-to-date Project boards. Documenting tasks: timeline, user stories and developer's tasks incl. detailed Acceptance Criteria.
• Coordinating the development teams including QA and designers.
• Testing the system before the releases.
• Taking full responsibility and ownership for project delivery. Monitor project progress, identify potential risks or bottlenecks, and proactively address them
• Helping with onboarding newcomers and mentoring Junior PMs.

Who We’re Looking For
 

• 4+ years of managing software development projects (Web and Mobile, AI/ML will be a plus).
• IT background (technical understanding of web and mobile application development).
• Excellent communication and presentation skills to communicate effectively with customers and project teams.
• Experience in managing projects in Agile and Waterfall environments.
• Knowledge of business analysis and process description, incl use cases, user stories, visual thinking/drawing.
• Experience in distributed teams management.
• Manual testing experience.
• Ability to work independently and with a team in a dynamic project environment.
• Attention to details.
• Upper-Intermediate level of English or higher

What We Offer
 

• 100% remote job.
• Annual paid vacation: 20 working days per year during the first 3 years, further increasing to 25 days in later years.
• Paid sick leave and holidays.
• Flexible working hours.
• Accounting assistance.
• Reimbursement of expenses for professional development courses/certifications (up to 100% in agreement with the Manager).
• Hardware upon business needs.
• Strong positive engineering culture, a tightly-knit team of professionals with a good sense of humor.

What's The Process
 

We value your time and ours and make the process fast and easy.
Interview with HR, test challenge, interview with Head of PM and PM, interview with COO and CTO, Offer.

Join us!

We are looking for an experienced Integration Manager to lead payment integrations and coordinate projects involving payment providers, acquiring banks, and card payment processing systems.

This role sits at the intersection of business, operations, and technology and requires strong stakeholder management, integration delivery experience, and a solid understanding of the payments ecosystem.

You will be responsible for managing the full lifecycle of integrations — from requirements gathering and planning through testing, production launch, and post-launch support.
Key Responsibilities

• Manage end-to-end integrations with PSPs, acquiring banks, payment gateways, and other payment partners.
• Coordinate integration projects from requirements gathering through production launch and post-release support.
• Act as the primary point of contact between internal teams and external payment partners.
• Gather, document, and manage business and technical requirements.
• Coordinate development, QA, and operational teams during implementation and rollout.
• Track project timelines, dependencies, risks, and deliverables.
• Support testing activities, UAT, certification processes, and production releases.
• Collaborate with Product, Engineering, Compliance, Risk, and Operations teams.
• Participate in issue investigation, payment incident resolution, and post-launch monitoring.
• Maintain project documentation, integration specifications, and implementation plans.
• Ensure successful delivery while balancing business priorities and technical constraints.

Required Qualifications

Key Requirement

Hands-on experience working with Visa, Mastercard, acquiring banks, PSP integrations, or card payment processing systems is mandatory.

Candidates should have practical experience participating in projects involving:

• Visa and/or Mastercard
• Acquiring banks
• Payment Service Providers (PSPs)
• Payment gateways
• Card payment processing
• Merchant acquiring solutions

Professional Experience

• 3+ years of experience in Payments, FinTech, Banking, Financial Services, or related industries.
• Experience managing integration or implementation projects.
• Strong understanding of the card payment lifecycle:
  • Authorization
  • Capture
  • Settlement
  • Reconciliation
  • Chargebacks
• Experience working with REST APIs and third-party integrations.
• Strong stakeholder management and communication skills.
• Ability to coordinate cross-functional teams and external partners.
• Upper-Intermediate or higher English level.

Nice to Have

• Experience with payment orchestration platforms.
• Knowledge of PCI DSS requirements.
• Experience with 3DS / 3DS2.
• Knowledge of ISO 8583 and/or ISO 20022.
• Experience in iGaming, FinTech, Banking, or eCommerce.
• Experience with Jira, Confluence, Postman, and SQL.
• Product Management or Business Analysis experience.
• Experience working directly with C-level stakeholders.

What We Offer

• Competitive compensation package.
• Fully remote work environment.
• Opportunity to work on international payment products and integrations.
• Direct exposure to payment providers, acquiring banks, and card payment ecosystems.
• High level of ownership and impact on business results.
• Professional growth opportunities within the FinTech and Payments industry.
• Collaborative, fast-paced, and supportive team environment.
• Flexible decision-making processes and minimal bureaucracy.

About Us We are award-winning digital studio working with global clients in real estate, architecture. We create high-end branding, websites, and digital experiences recognized by Webby Awards and Awwwards.

Role Overview We are looking for an experienced Project Manager to lead projects in branding and website development. The ideal candidate is detail-oriented, highly organized, and confident in coordinating creative and technical teams while maintaining excellent client communication.

Responsibilities

• Plan and oversee branding and website projects from kickoff to delivery.
• Develop timelines, assign tasks, and ensure milestones are met on schedule.
• Coordinate designers, developers, and other specialists to deliver consistent quality.
• Maintain professional and proactive communication with clients, providing regular updates.
• Ensure deliverables meet agency standards before presenting to clients.
• Identify risks, solve problems, and keep projects on budget and scope.

• Prepare weekly progress reports for clients and internal management.

   

Requirements

• Proven experience as a Project Manager in a creative/digital agency (branding & web).
• Strong understanding of branding and website design processes (Figma, Webflow, CMS, etc. a plus).
• Excellent communication and organizational skills.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Fluent English (B2 or higher).
• Proactive mindset, problem-solving attitude, and attention to detail.

What We Offer

• Opportunity to work with an award-winning international agency.
• Exciting projects for top-tier clients in real estate, architecture, and luxury sectors.
• Professional growth and career development.
• Supportive and creative team culture.

During this time, about 300 applications and websites have been created: custom ERP, CRM, medical solutions Odeza, web application development Exoticsacing, online booking WelcomeSaudi, online marketplace and review platform NoCowboys, official medical education platform ExchangeCME.

We are looking for a Project Manager for our team, who will manage new projects and support existing ones.

Requirements:
- Experience in IT(web) from one year and above

- Knowledge of Software Development Methodologies i.e. Agile / Waterfall

- Knowledge of different engagement models (fixed price and T&M)

- Understanding of SDLC

- Excellent communication and negotiation skills.

- Good spoken and written English skills (most of the customers are US-based companies).

Responsibilities:

- Participation in selling activities: Participation in and facilitation of Estimation and discovery activities.

- Own the deliver projects from beginning to end, and ensure the quality of the delivery according to the expectations.

- Direct communication with customers (text and voice).

- Resource management: budget, people management.

- Risk and change management.

Will be a plus:

- Sales background

- Technical skills

We offer:

- Interesting and challenging work in a large and dynamically changing environment.

- Exciting projects with cutting-edge technologies.

- Competitive salary + bonus system.

- Work in a team of professionals.

Further salary growth and development in the company will depend on the results of work and on the employee’s personal qualities. 

If you are interested in this vacancy, we will be happy to chat and answer your questions.

Responsibilities:

Managing product development projects;

Planning and coordinating all project activities;

Preparing and organizing the necessary project documentation;

Organizing cooperation with the parties involved in implementing the project;

Leading and motivating the project team and assigning different tasks within the project;

Keeping up with the technological developments and the latest tendencies.

Candidate needs to be in Kyiv (or consider relocation). Hybrid type of work.

Requirements:

3+ years of project management experience in embedded firmware projects;

Experience in IT software development cycle and testing;

Professional interest in IT products, new technologies;

Experience in JIRA will be considered as an advantage;

Strong personality with good negotiation skills;

Experience in problem solving and analyzing information;

Embedded firmware development experience with C / C++, Linux — major plus;

English — mandatory A level

What do we offer:

International work environment and work with global development teams;

Excellent work conditions in an A-Class office (Horizon Park Business Center);

Compensation package matching global standards;

Flexible work hours (as required);

Paid parking, courses, training, conferences and business trips;

Medical insurance;

Free lunches;

Work on leading IT products (software and hardware)

https://www.youtube.com/c/UbiquitiInc

Mail Wizards is an email marketing agency that works with ecommerce brands to increase their revenue through email. We're looking for a Klaviyo Project Manager to take full ownership of client accounts and drive measurable results.

What you'll do: 

- Manage Klaviyo accounts end-to-end for multiple ecommerce clients - Own key metrics: open rate, click rate, conversion rate, submit rate 

- Run A/B tests and execute data-driven hypotheses 

- Brief and manage copywriters and designers 

- Maintain and improve email deliverability (inbox placement, domain reputation, spam rate) 

- Communicate directly with agency founders

What we offer: 

- Competitive pay 

- All tools and subscriptions provided 

- Work directly with C-level 

- Growth potential within the agency 

- $2,000/year learning & development budget

Sigma Software is looking for a Project Manager to join our Embedded & IT Support business unit. We are experiencing in the following domain areas:

— Smart Home & Smart City
— Connectivity & IoT
— Embedded systems for (Consumer Electronics, Industrial Automation, Energy, HVAC)
— Technical support
— DevOps services
— Atlassian partner products, integrations, and migrations

Why join us? In this role, you will be driving both embedded and technical support initiatives, focusing on high-class delivery and working in a multi-cultural environment in a team of real professionals.

Requirements

• At least 4 years of commercial experience in project management
• Strong knowledge of project management processes, methodologies, and tools
• Proven risk management and strong leadership skills
• Excellent negotiation and problem-solving abilities
• Experience managing cross-cultural teams
• Hands-on experience driving the adoption of AI practices across projects
• Excellent communication and presentation skills to communicate effectively with customers and project teams
• Upper-Intermediate English or higher
• Experience in embedded projects will be a plus

Responsibilities

• Plan, manage, and monitor project execution, ensuring on-time delivery within budget
• Act as the customer’s trusted partner, developing relationships and identifying additional service opportunities and business insights
• Tailor project delivery models to match customer needs and apply best project management practices
• Conduct portfolio risk analysis, proactively manage risks, and communicate effectively with stakeholders
• Be a people manager, execute the company’s people management practices, including hiring, onboarding, performance evaluation, and retention strategies
• Implement best practices and tools for project execution and management
• Drive continuous improvement through lessons learned and project achievements

We are looking for a Project Manager to lead UAV projects from concept to deployment, working with complex hardware and software systems.
In this role, you will work closely with engineering and product teams, as well as external partners, making sure projects move forward smoothly and solutions are delivered in line with technical requirements and real-world constraints.
 

Responsibilities
 

• Plan and manage projects end-to-end, defining scope, timelines, and key deliverables, while keeping track of dependencies between hardware and software
• Coordinate engineering, product, and partner teams, ensuring alignment and steady progress
• Identify risks early and address issues before they impact delivery
• Work with partners, clients, and institutional stakeholders, providing updates and resolving issues as they arise
• Manage budgets and resources, ensuring efficient use and alignment with project goals
• Support the transition from prototype to deployment together with hardware and manufacturing partners
• Oversee testing, validate system performance, and ensure solutions meet quality and operational requirements
• Review results, identify improvements, and work with engineering teams to implement them
• Maintain clear and structured project documentation

• Support rollout and scaling of solutions in operational environments

   

Requirements
 

• 3+ years of experience as a Project Manager
• Experience working with hardware systems or complex technical products
  (preferably UAV / UAS or miltech projects)
• Understanding of how products move from development to deployment
• Experience working with cross-functional teams in engineering environments
• Ability to work with complex systems, dependencies, and uncertainty
• Experience in risk management and problem-solving
• Strong communication skills and ability to align different stakeholders
• Experience working with partners, clients, or institutional stakeholders
• Understanding of testing and quality assurance processes
• Experience working with hardware partners and product delivery
• Proficiency with project management tools
• Intermediate (B1+) level of English or higher
   

Will be a plus
 

• Experience in defense or miltech projects
• Understanding of regulatory or certification requirements
   

We Offer
 

• Official employment under Ukrainian labor law
• Military reservation
• Medical insurance
• Individual English lessons
• Stock Options

We are the creators of a new fintech era!
Our mission is to change this world by making blockchain accessible to everyone in everyday life. WhiteBIT is a global team of over 1,300 professionals united by one mission — to shape the new world order in the Web3 era. Each of our employees is fully engaged in this transformative journey.
We work on our blockchain platform, providing maximum transparency and security for more than 8 million users worldwide. Our breakthrough solutions, incredible speed of adaptation to market challenges, and technological superiority are the strengths that take us beyond ordinary companies. Our official partners include Juventus, FC Barcelona, FACEIT, and VISA.

Requirements:

Education & Experience
— Master’s degree in Business Administration, Economics, Computer Science or related fields.
— 3-5 years of experience as a Project Manager in product-based companies. Experience in fintech or web3 will be a plus.
— Proven experience combining Project Management and Business Analysis roles.
— Hands-on experience managing multiple concurrent projects.
— Strong background in Scrum / Kanban / Waterfall / Hybrid methodologies.

Hard Skills
— Deep understanding of project lifecycle management (SDLC).
— Proficient in risk management, cost estimation, scope planning and change management .
— Experience in managing cross-functional teams: development, QA, DevOps, stakeholders (5+ team members).
— Proficient with project management tools: Jira, Confluence, MS project, Smartsheet, Lucidchart.
— Strong skills in gathering, analyzing, and documenting business requirements (e.g. SRS, Use Cases, User Stories).
— Familiarity with business analysis tools and techniques: BPMN, UML, Gherkin, process mapping, wireframing and prototyping.

Soft Skills
— Strong leadership with a focus on motivating and inspiring cross-functional teams in high-pressure, fast-moving environments.
— Proven ability to create a shared sense of purpose, aligning team members around common goals and product vision.
— Skilled in building trust and psychological safety within distributed and hybrid teams.
— Encourages a culture of ownership, accountability, and continuous improvement.
— Experienced in managing through ambiguity, providing clarity and focus during shifting priorities or requirement changes.
— Excellent stakeholder management: able to align interests between tech and business teams.
— High emotional intelligence (EQ); strong listener and facilitator who resolves conflicts constructively.
— Clear and persuasive communicator in both business and technical contexts.
 

Responsibilities:

— Lead cross-functional teams to deliver fintech products from discovery through deployment and post-deployment maintenance.
— Bridge communication between business and technical teams.
— Gather and document business requirements, define project scope, and manage delivery.
— Plan and oversee timelines, budgets and resources.
— Define and maintain roadmaps, prioritize backlogs, and coordinate sprints.
— Identify and mitigate project risks, particularly those related to financial compliance.
— Facilitate Agile ceremonies: sprint planning, daily standups, retrospectives.
— Track project performance and ensure alignment with business KPIs and goals.

Conditions:

Achieve Big Goals With Us:
— We provide everything you need for success.
— Modern equipment.
— Сomfortable working conditions, and an inspiring environment to help you thrive.

Work-Life Balance Matters:
— 24 сalendar days break for rest.
— Additional days off for national holidays.

Driven by development:
— Access to exclusive crypto education courses.
— Opportunities for external training.

Global Collaboration:
— Work alongside professionals from around the world, exchange experiences, and contribute to unique projects.

Care Beyond Work:
— We provide time and support during life’s most important moments.


With us, you’ll dive into the world of unique blockchain technologies, reshape the crypto landscape, and become an innovator in your field. If you’re ready to take on challenges and join our dynamic team, apply now and start a new chapter in your career!
Let’s Build the Future Together!

About the Role We're looking for a Junior IT Project Manager who is motivated to grow in the IT industry, comfortable taking on a variety of tasks, and open to expanding their skills across different areas.
 

What You'll Do

• Coordinate delivery between development teams and clients
• Monitor project timelines and ensure tasks move forward on track
• Capture and maintain project requirements and documentation
• Prepare and distribute status updates and progress reports
• Proactively identify risks and escalate issues when needed
• Facilitate clear and consistent communication across all stakeholders
   

What We're Looking For

• Experience working with AI tools and deep understanding of how they work
• Understanding of how IT projects work, including project methodologies and management approaches
• Basic understanding of product management principles (product lifecycle, user stories, prioritisation)
• Product passion — you care about what you're building, not just how it's managed
• Knowledge of Scrum and Kanban
• Good communication skills with clients and teammates
• Ability to keep things organised and well-documented
• English B2+ - both writing and speaking
• Proactive approach and ability to handle multiple tasks at the same time
• Comfortable taking on tasks outside your direct role and exploring new areas
• Ready to learn and grow
   

We Offer

• Remote work
• Flexible working schedule
• Friendly team and great atmosphere
• Interesting and varied projects
• Mentorship from experienced colleagues
• Room to grow in both project and product management

Project Manager 

Profisea is a boutique DevOps and Cloud company – Premier Partner of AWS, specializing in Cloud Architecture, DevOps, DevSecOps and FinOps.  

We are seeking a highly motivated  Project Manager to join our dynamic team. This role is perfect for someone eager to grow their project management skills in a fast-paced, rapidly evolving environment. You will have the opportunity to work closely with Senior Project Manager and cross-functional teams, gaining hands-on experience while managing smaller projects and supporting larger initiatives. This role offers excellent growth potential, with a focus on learning and development. 

Responsibilities: 

• Assist in the planning, coordination, and execution of multiple projects in parallel. 
• Work alongside senior project managers to ensure projects are delivered on time, within scope, and budget. 
• Develop project documentation including project plans, timelines, and status reports. 
• Coordinate with stakeholders to gather requirements, track progress, and communicate project updates. 
• Assist in identifying project risks and developing mitigation strategies. 
• Support the team in maintaining and improving project management processes. 
• Participate in team meetings, providing input on project status and suggesting improvements. 
• Gain knowledge of various project management tools and methodologies. 

Skills & Qualifications: 

• Knowledge of English - Advanced
• Bachelor’s degree in Business, Project Management, or related field will be a plus. 
• Strong organizational and multitasking skills with the ability to manage multiple priorities. 
• Eagerness to learn and adapt quickly in a fast-paced environment. 
• Excellent communication skills, both written and verbal. 

• Ability to work collaboratively with cross-functional teams. 
• Basic understanding of project management principles and tools (e.g., MS Project, JIRA, Trello). 
• Problem-solving mindset with attention to detail. 
• Strong analytical, planning, and organizational skills with an ability to manage competing demands; 
• Good negotiation skills, knowledge of business etiquette, excellent communication skills; 
• Strong team orientation and the ability to build cohesiveness to achieve results. 

What we offer: 

• Opportunity to be part of a fast-growing company and to grow with us  
• Being at the peak of DevOps and Cloud services industry  
• Professional working environment, where you’d be an essential member of our company 

Requirements:

Location: ONLY POLAND, WROCLAW
 

• 0.5 years of experience in a coordination or administrative role in IT
• English — at least Upper-Intermediate (B2) level
• Ukrainian — Fluent / Native-level proficiency (C2)
• Strong organizational skills and attention to detail
• Software development lifecycle understanding
• Excellent verbal and written communication skills
• Proficiency in tools like Excel, Office of Google Docs, Jira, Trello or similar, and Slack.

Responsibilities:

• Assist in the planning and execution of team meetings, events, and activities
• Coordinate schedules and manage calendars for team members: monitor team vacations, office leaves and sick leaves, update customers in a timely manner
• Organize and maintain documentation and reports related to team activities: management of internal tracking System Synebo Home
• Provide monthly reports of the team’s project to the finance department and customer
• Facilitate communication within the team to ensure alignment on objectives and deliverables
• Support the onboarding process for new team members, providing them with the necessary resources and guidance
• Act as a liaison between team members and other departments, ensuring effective collaboration
• Working together with a Head of Delivery and Account Managers in a resource planning
• Organize Team Buildings

Will be plus:

• Experience in project management or team coordination
• Familiarity with project management tools (e.g., Asana, Trello, or similar)
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• Technical Skills and Relevant Technologies
• Basic understanding of project management methodologies
• Experience with virtual communication tools (e.g., Zoom, Slack)
• Experience with CRM will be a Plus ( Hubspot, Salesforce)

We offer:

• Budget for medical insurance at the company’s cost
• Budget for wellbeing activities
• Paid vacation
• Paid sick leaves
• English/Polish lessons
• “Synebo talk” internal educational programme
• Marriage and childbirth encouragement
• “Happy hour” and team-building events

We are looking for an executive assistant to support the leadership of a high-performing IT company. If you're comfortable working in a dynamic environment, have excellent organizational and communication skills, and are looking for a long-term, remote B2B collaboration — we’d love to connect.
 

Who are we?

We are Out Of The Box Systems: a Ukrainian team of passionate, battle-tested engineers and creators united by one goal—delivering real results with clarity, precision, and autonomy. We champion a flexible, pragmatic approach over rigid, static processes. While our roots and primary team are in Ukraine, we collaborate with top talent from various labor markets. We specialize in demanding fields like AI Engineering, Computer Graphics, and advanced interactive web development, blending performance, security, and innovation into every project. We are deeply invested in the growth of our team members, believing that a person's ability to learn and their openness to feedback are the true keys to long-term success. We are proud to turn promising interns into strong, long-term specialists. Our team thrives on solving hard problems and doing the heavy lifting so our clients don’t have to.
 

Workload

• 40 hours per week. Remote work. Hourly pay.
   

Responsibilities

• Analyze and organize information for clarity and actionability
• Assist in the coordination of team operations and workflows
• Structure workspace and digital tools to boost team productivity
• Help organize online/offline team events and meetings
• Support daily executive communication, follow-ups, and research
• Handle internal documentation, task systems, and call logistics
• Respond to or initiate calls, when needed
• Support task execution based on scripts or dynamic instructions
   

🛈 Note: You won’t be responsible for every item above — exact responsibilities will be tailored to your strengths and experience.
 

Required Skills

• Ability to structure information and streamline workflows
• Strong multitasking and prioritization skills
• High emotional intelligence and communicative clarity
• Critical thinking and reliability
• Strong desire to learn and grow intellectually
• Tech-savviness and readiness to master new tools
• Intermediate+ level of English (written and spoken)
• Experience with: Notion, Google Docs, Sheets, Calendar, Telegram, and other digital tools
• Ability to “read between the lines” and act proactively
• Long-term commitment and alignment with our values
   

Preferred Qualifications

• Previous experience as executive assistant, administrator, or in customer support
• Experience working in tech or fast-paced remote teams
   

What you get

• Fully remote collaboration with flexible hours
• A demanding yet supportive environment of A-players
• Direct feedback and help with planning your growth
• Freedom from local market limitations — work in the global economy
• Regular compensation reviews
• Ongoing improvement of English skills
• Corporate learning sessions and access to internal training materials
• Long-term collaboration based on a 2-year B2B contract, reflecting our mutual investment in growth and success