HR Specialist

We’re looking for an Internal HR Specialist / Recruiter to join Flexipy OÜ and support hiring, people operations, and day-to-day staff management across our internal team.

This role is a good fit for someone who is organized, communicative, and comfortable working in a remote IT company. You should be able to source candidates, run interviews, support onboarding, and help keep internal HR processes clear and consistent. Experience in IT recruitment is important; readiness to use AI tools in daily HR work is a plus.

Requirements

– 1–3 years of experience in HR, recruitment, talent acquisition, or people operations
– Experience hiring for IT / tech roles (developers, QA, PM, sales, marketing, or similar)
– English level: B2+ (written and spoken)
– Strong communication skills: clear, structured, professional, and human
– Experience sourcing candidates on LinkedIn, job boards, Telegram, and similar channels
– Ability to screen CVs, conduct first interviews, and assess basic role fit
– Basic understanding of remote work, contractors, and IT team structure
– Self-organization, attention to detail, and ability to manage multiple openings at once
– Comfort working with documents, spreadsheets, calendars, and messaging tools
– AI familiarity: Claude, ChatGPT/OpenAI, or similar tools for job posts, outreach, screening notes, and HR documentation

Responsibilities

– Source candidates for open Flexipy positions across different roles and seniority levels
– Publish and update job posts, review applications, and maintain the candidate pipeline
– Conduct screening calls and interviews; coordinate next steps with hiring managers
– Prepare interview summaries, candidate feedback, and hiring recommendations
– Support offer preparation and candidate communication through hiring stages
– Manage internal staff records and basic HR documentation
– Support onboarding: start dates, welcome flow, probation follow-ups, and first-week check-ins
– Help with offboarding and role transitions when needed
– Track open roles, candidates, and hiring status in agreed tools
– Maintain recruitment SOPs, interview templates, and internal HR processes
– Support internal team communication on HR-related topics: schedules, policies, requests, and updates
– Use AI tools to speed up job post drafting, candidate outreach, summaries, and HR admin work
– Help improve hiring quality, speed, and consistency over time

Will Be a Plus

– Experience recruiting for remote teams or outstaff / outsourcing companies
– Experience with Upwork, Djinni, Dou, LinkedIn Recruiter, or similar platforms
– Basic knowledge of employment / contractor arrangements in Ukraine or Estonia
– Experience supporting performance reviews, probation periods, or internal reporting
– Experience with Notion, Google Workspace, Slack, Plane, Linear, or similar tools
– Completed courses in HR, recruiting, or people management
– Interest in building HR processes in a growing IT company from the inside

What We Value

– Honesty and open communication
– Responsibility and ownership
– Attention to detail
– Empathy and professionalism with candidates and team members
– Initiative and willingness to improve processes
– Long-term cooperation

What We Offer

– Remote work
– Flexible schedule, starting between 8:00–10:00
– 8-hour workday
– Paid trial period: 1–3 months
– 20 vacation days
– 5 sick leave days
– No micromanagement or screen tracking
– Weekly planning and syncs as needed
– Opportunity to grow into HR Lead / People Operations Specialist
– Support for learning: 1–2 Udemy/Coursera courses per year after probation