Finance and Operations Manager

Company Overview:

We are a fast-growing digital media company with a clear path to scale. Backed by venture investors, we operate in a dynamic, data-driven environment and are focused on building efficient operations, strong financial processes, and sustainable growth.

As the business continues to expand, we are looking for a hands-on Finance & Operations Manager to support budgeting, financial operations, banking relationships, bookkeeping coordination, and day-to-day financial management.

Role Overview:

We are seeking a practical and detail-oriented finance professional to oversee financial operations, budgeting, expense tracking, cash flow management, and coordination with external accountants and banking partners.

This role will work closely with the CEO and support the company’s financial organization and operational efficiency as the business grows. The ideal candidate is comfortable balancing strategic visibility with hands-on operational responsibilities.

Key Responsibilities:

Financial Operations & Bookkeeping

• Own day-to-day financial operations and bookkeeping activities
• Maintain accurate financial records, reconciliations, and supporting documentation
• Manage invoices, payments, expense tracking, and transaction processing
• Monitor operational expenses and help control company costs
• Prepare monthly financial reports and coordinate with external accountants on reporting, tax, and compliance matters
• Oversee accounts payable/receivable processes and payment schedules
• Maintain organized financial records, contracts, and banking documentation
• Support audit, compliance, and financial administration processes

Budgeting & Expense Management

• Assist with annual budgeting and monthly/quarterly forecasting
• Track company spending and analyze actuals vs. budget
• Monitor operational costs and identify areas for improved cost efficiency
• Support department budget planning and expense approvals
• Prepare internal financial summaries and management reports

Cash Flow & Banking

• Monitor cash flow, liquidity, and upcoming payment obligations
• Coordinate banking activities, payments, and communication with banking partners
• Support cash planning and maintain visibility into company financial position
• Assist with fund transfers, payment scheduling, and financial administration
• Help ensure smooth financial operations across multiple vendors and partners

Reporting & Business Support

• Prepare financial reports, spreadsheets, and operational summaries for leadership
• Support ad-hoc financial analysis and operational planning
• Assist leadership with financial organization and process improvements
• Collaborate with internal teams on financial and operational matters

Why This Role

• High ownership and direct collaboration with leadership
• Opportunity to improve and shape internal financial processes
• Dynamic, fast-growing company environment
• Broad exposure across finance, operations, budgeting, and business management
• Potential for growth into a broader finance leadership role over time

Qualifications

• 3–7 years of experience in finance, accounting, bookkeeping, or financial operations
• Strong organizational and analytical skills
• Experience with budgeting, expense tracking, and financial administration
• Comfortable working with spreadsheets and financial reporting
• Ability to manage multiple priorities independently
• Strong communication skills and attention to detail
• Fluency in English, both written and verbal

Nice to Have

• Experience in startups, digital media, advertising, or technology companies
• Experience working with external accountants and bookkeeping processes
• Familiarity with cash flow management and operational finance
• Experience communicating with banks and financial institutions
• Knowledge of QuickBooks, Xero, or similar accounting tools
• Understanding of basic financial modeling and forecasting

Location: Remote
Work Hours: U.S. Eastern Time (ET)
Job Type: Part-time