Jobs Kyiv, HR

Headway Inc is a global tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. Our mission is to help people grow. We’re proud to be ranked 4th among the World’s Top EdTech Сompanies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That’s how we change the world and why we bring together exceptional minds.

The core of our achievements is our team. We believe in people and shared values SELECT. That’s why, together with Mariana Boloban, our Head of People, we’re looking for HR Manager to join our team of superstars transforming the EdTech industry.

What team will you be a part of?

Our People Operations team — the strategic partner that helps Headway Inc stay focused, fast, and aligned. We work closely with every Tribe to strengthen leadership, build high-trust collaboration, ensure healthy performance, and create scalable people practices.

In this role, you’ll shape how teams grow, navigate challenges, and thrive through rapid change.
 

This job is perfect for you if you:

— Want to act as a strategic partner to managers — guiding them through challenges, goals, and team dynamics.

— Enjoy building structure in fast-paced environments and scaling processes that create real value.

— Look for a role where freedom equals responsibility, and where initiative is truly welcomed.

— Know how to balance care and challenge, influencing leaders through trust, thoughtful feedback, and data-driven insights.

— Easily turn complexity into clarity and people data into actionable solutions.

What will you do:

— Drive the full employee lifecycle within the Tribe: onboarding → development → performance → engagement → offboarding.

— Partner closely with managers of the Marketing Tribe to strengthen feedback culture, goal-setting, team alignment, and leadership practices.

— Lead and improve performance cycles, manage low-performance cases, run calibrations, and support growth and development plans.

— Analyze people data (eNPS, turnover, headcount, workload, engagement signals) and translate it into clear recommendations.

— Co-create and enhance people processes with People Infrastructure and Talent Acquisition Squads.

— Strengthen engagement, trust, and cross-team collaboration within the Marketing Tribe.
 

What do you need to join us:

— 4–6 years of experience in HR within fast-growing product or tech companies.

— At least 2 years in an HRBP/HR Manager role with hands-on partnership with managers.

— Experience supporting 15+ managers: coaching, leadership development, complex case handling and working with big teams (70–100+ people)

— Hands-on experience working closely with teams and effectively navigating complex people-related cases.

— Solid expertise across the full employee lifecycle.

— Strong background in policy, process, and framework development.

— Upper-Intermediate+ English.

— Alignment with the values of our team (SELECT).

What do we offer:

— Work within an ambitious team on a socially impactful education product.

— An office with a reliable generators, satellite internet, and other amenities.

— Access to our corporate knowledge base and professional communities.

— Personal development plan.

— Compensation for English language learning, external training, and courses.

— Medical insurance and full sick leave compensation.

— Sports activities: running, yoga, boxing, and more.

— Corporate holidays: we go on a week-paid holiday to rest and recharge twice a year.

— Supporting initiatives that help Ukraine. Find out more about our projects here.
 

Are you interested? Send your CV!

About us:

BetterMe — a global wellness ecosystem empowering millions to become better — physically, mentally, and emotionally. We build what makes people better and keep challenging ourselves to inspire others.

Your impact:

• Drive improvements in internal HR processes by identifying gaps and proposing actionable, data-driven solutions.
• Collaborate closely with cross-functional stakeholders (Finance, Legal, IT, Employee Experience) to ensure seamless onboarding, payroll coordination, compliance, and operational excellence.
• Take ownership of the full employee life cycle, including onboarding, performance management, and offboarding.
• Lead and continuously improve peer and performance review cycles to support a culture of growth and feedback.
• Conduct regular 1:1 meetings with team members to identify development opportunities, address concerns, and ensure engagement.
• Collaborate with hiring managers on recruitment activities, conduct culture interviews, and ensure alignment between team needs and hiring decisions.

About you:

• 3+ years of experience in HR & Recruiting, ideally in fast-paced or growing organizations.
• Strong understanding of the employee life cycle and the ability to implement best practices at each stage.
• Proven experience leading performance review processes and supporting career growth initiatives.
• Excellent interpersonal and communication skills, with a track record of building trusted relationships across all levels.
• Confident in partnering with hiring managers to define talent needs and deliver effective hiring outcomes.
• Strong organizational skills, with the ability to manage multiple priorities and maintain attention to detail.
• Problem-solving mindset and proactive approach to resolving employee-related challenges.
• Analytical thinking and the ability to derive insights from HR metrics and feedback.
• Full professional proficiency in Ukrainian and at least an intermediate level of English.
   

What you get at BetterMe: 
A mission that inspires. Every line of code, every design, every idea helps millions of people become healthier and more confident.
Trust without micromanagement. You manage your time and make decisions independently. We value outcomes, not online hours.
Growth opportunities. 90% of our leads have grown within the company. There’s space for initiative, new responsibilities, and real career upgrades.
Flexible work format. Choose what works best for you — office, remote, or hybrid.
Wellness in practice. Offline: workouts with professional trainers in our corporate gym, massage, corporate lunches, sports, and team activities — everything you need to recharge and reset together. Online: regular online workouts, partner discounts, and free access to our products.
Health insurance & corporate doctor.
Open communication. Transparency across teams, honest feedback, and support for initiatives are part of our everyday culture.
Support for sports events. We cover entry fees and encourage the team to compete and participate together.
Modern equipment. We provide new hardware and everything you need for productive work.
Legal & finance support. Experienced lawyers and financial specialists are always there to help — from documents to personal consultations.

Find more about us on social media platforms: Instagram, LinkedIn.

About BULLS MEDIA
BULLS MEDIA is a global leader in digital marketing, dedicated to simplifying decision-making and connecting customers with top-tier brands. Our cutting-edge technology empowers millions of consumers worldwide to make smarter and more confident purchasing decisions.

Our expertise lies in building high-performing review websites. We specialize in developing streamlined landing pages for our clients, ensuring seamless customer experiences while efficiently collecting and managing data through our proprietary tracking system.

We are currently seeking an HR Generalist to join our team.

What You Will Do

Recruitment & Talent Acquisition

• Lead end-to-end recruitment processes, including sourcing, interviewing, and hiring for various positions.
• Collaborate closely with hiring managers to understand role requirements and define ideal candidate profiles.
• Write and publish clear and effective job descriptions across various platforms (LinkedIn, job portals, internal channels).

HR Administration & Compliance

• Manage HR administrative tasks and documentation.
• Ensure compliance with internal HR policies and procedures.

Employee & Manager Development

• Support the development of managers and employees through training initiatives, performance reviews, and career development programs.

Compensation & Benefits / Welfare Management

• Manage employee welfare programs and benefits.
• Monitor employee satisfaction and engagement.
• Oversee the HR budget related to employee engagement and benefits.

Data & Reporting

• Maintain and analyze HR data, including recruitment metrics, employee reports, and budget tracking.
• Prepare and present weekly and monthly HR reports to the HR headquarters.

Legal & Government Relations

• Ensure compliance with Albanian labor laws and regulations.

• Act as a liaison with relevant governmental authorities when necessary.

   

What We Offer

• 21 days of paid leave per year
• 7 days of sick leave annually
• Health insurance
• English-speaking clubs
• Corporate events and team-building activities
• Long-term cooperation
• Annual performance review
• All necessary technical equipment provided
• Hybrid work format: 4 days in the office, 1 day fully remote

Hiring Process

1. Initial interview
2. Test task

3. Interview with a manager

    

Required Experience to Succeed in This Role:

• At least 2 years of experience in an HR / Recruitment role within a company
• Upper-intermediate level of English (spoken and written)
• Excellent administrative and organizational skills
• Experience conducting terminations, hearings, and managing HR documentation
• Comfortable working with data and HR systems (data-driven mindset)
• Strong interpersonal and communication skills
• Ability to manage budgets and prepare detailed HR reports
• Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related field (nice to have)

BETER is a rapidly growing product company. We create competitive content supplemented with analytics. For more than 5 years, we have been organizing sports tournaments, broadcasts, and developing our own sports community. We hold 45+ thousand events per month in esports and classic sports. BETER products are known all over the world - our content is represented in 150+ countries.
Our current partners are the world’s most famous trading giants.

Now we are looking for an HR Business Partner to drive and implement the people strategy in close collaboration with business leaders. If you enjoy partnering with managers, shaping organizational culture, supporting team growth, improving HR processes, and acting as a trusted advisor, then this position is for you.

Responsibilities:

• Partner closely with business leaders to support effective people management aligned with business goals.
• Act as a trusted advisor to leaders on people, organizational, and leadership topics.
• Develop a strong understanding of the business and translate its needs into practical HR solutions.
• Support organizational design, workforce planning, staffing, and succession planning.
• Drive talent management activities, including onboarding of key and leadership hires.
• Support and develop key talent to ensure continuity in critical roles.
• Lead employee engagement, retention, and recognition initiatives.
• Facilitate feedback, engagement, and organizational health initiatives.
• Handle complex employee relations cases and support leaders in challenging situations.
• Analyze people data and provide insights to support decision-making.

Requirements:

• 5+ years of experience in HR Business Partner, People Partner, or similar roles in mid-size or large organizations.
• Experience working closely with business leaders and supporting them on people and organizational topics.
• Practical, hands-on knowledge of core HR areas, including employee relations, performance, talent, and retention.
• Ability to understand business context and translate business needs into practical people solutions.
• Experience handling sensitive employee relations cases with professionalism and sound judgment.
• Strong communication and stakeholder management skills.
• Comfortable working with people data to identify trends, risks, and improvement opportunities.
• Ability to balance day-to-day HR support with longer-term people and organizational priorities.
• Upper-Intermediate (B2+) or higher English, written and spoken.

We offer:

• Flexible work schedule.
• Paid sick leave.
• 20 working days of paid vacation.
• Competitive and timely payment for services.
• Personal mentoring and coaching.
• Team building and corporate events.
• Paid child care leave.

About BULLS MEDIA
BULLS MEDIA is a global leader in digital marketing, dedicated to simplifying decision-making and connecting customers with top-tier brands. Our cutting-edge technology empowers millions of consumers worldwide to make smarter and more confident purchasing decisions.

Our expertise lies in building high-performing review websites. We specialize in developing streamlined landing pages for our clients, ensuring seamless customer experiences while efficiently collecting and managing data through our proprietary tracking system.

We are currently seeking an HR / Recruitment Specialist to join our team.

What You Will Do

Recruitment & Talent Acquisition

• Lead end-to-end recruitment processes, including sourcing, interviewing, and hiring for various positions.
• Collaborate closely with hiring managers to understand role requirements and define ideal candidate profiles.
• Write and publish clear and effective job descriptions across various platforms (LinkedIn, job portals, internal channels).

HR Administration & Compliance

• Manage HR administrative tasks and documentation.
• Ensure compliance with internal HR policies and procedures.

Employee & Manager Development

• Support the development of managers and employees through training initiatives, performance reviews, and career development programs.

Compensation & Benefits / Welfare Management

• Manage employee welfare programs and benefits.
• Monitor employee satisfaction and engagement.
• Oversee the HR budget related to employee engagement and benefits.

Data & Reporting

• Maintain and analyze HR data, including recruitment metrics, employee reports, and budget tracking.
• Prepare and present weekly and monthly HR reports to the HR headquarters.

Legal & Government Relations

• Ensure compliance with Albanian labor laws and regulations.

• Act as a liaison with relevant governmental authorities when necessary.

   

What We Offer

• 21 days of paid leave per year
• 7 days of sick leave annually
• Health insurance
• English-speaking clubs
• Corporate events and team-building activities
• Long-term cooperation
• Annual performance review
• All necessary technical equipment provided
• Hybrid work format: 4 days in the office, 1 day fully remote

Hiring Process

1. Initial interview
2. Test task

3. Interview with a manager

    

Required Experience to Succeed in This Role:

• At least 2 years of experience in an HR / Recruitment role within a company
• Upper-intermediate level of English (spoken and written)
• Excellent administrative and organizational skills
• Experience conducting terminations, hearings, and managing HR documentation
• Comfortable working with data and HR systems (data-driven mindset)
• Strong interpersonal and communication skills
• Ability to manage budgets and prepare detailed HR reports
• Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related field (nice to have)

The Fourth Law / TFL / Четвертий Закон is an autonomous robotics company focused on solving massively scalable autonomy for defensive FPV drones. The company has offices in the US, EU and Ukraine and is on a mission to increase the defensive capabilities of the Free World. Its name is a reference to Isaac Asimov’s three laws of robotics, and the search for an enigmatic Fourth Law.

Odd Systems is a defense technology company, founded in 2023 and headquartered in Kyiv, Ukraine, which specializes in the development and manufacturing of thermal cameras and FPV drones. It was founded by a group of entrepreneurs, engineers, operators and FPV enthusiasts with former experience at a number of international tech companies, including Petcube, a global leader in pet cameras and software. The company’s products, including thermal cameras Kurbas-256 and Kurbas-640; FPV drones Stus-7, Lupynis-10, Horska-12, and others, are named after prominent figures of “Executed Renaissance” and "The Sixtiers"— Ukrainian intellectuals of the XX century prosecuted and executed by the Soviet regime. The company has offices in the US, EU, and Ukraine and is on a mission to increase the defensive capabilities of the Free World.

We are looking for a proactive, people-oriented professional to manage the full employee journey and act as a partner for our employees. Your mission is to balance the needs of the business with the well-being of our people, ensuring that every team member has the support, feedback, and environment they need to thrive. You won’t just follow processes — you’ll build them.

Location: [Kyiv/Hybrid]

Tech Stack: Google Workspace, PeopleForce, Jira, Vchasno, Slack.

Responsibilities:

1. Full Cycle Employee Management

• Owning the entire employee lifecycle: from a smooth onboarding experience to impactful development plans and offboarding.
• Acting as the primary point of contact for employees, providing guidance on growth, internal policies, and company culture.

2. Performance & Talent Development

• Partnering with team leads to conduct regular performance reviews, identify high-potential talent, and address growth areas.
• Supporting managers in handling complex cases, conflict resolution, and feedback loops.

3. Retention & Team Climate

• Monitoring team health through regular 1-on-1s, eNPS surveys, and pulse checks.
• Identifying risks and implementing retention strategies based on data-driven insights.
• Managing organizational changes, including team restructures and role definitions.

4. Strategic HR Initiatives

• Building and launching new HR processes from scratch aligned with company OKRs.

• Analyzing HR metrics (turnover, engagement) to propose and execute improvements.

   

Who You Are

• The People Partner: You have 3+ years of experience as an HR Manager or People Partner, preferably in a fast-paced environment.
• The Strategist: You don’t just feel that the mood is low — you use data, surveys, and hypotheses to prove it and find a solution.
• Communication Pro: You are comfortable talking to people at all levels and have experience navigating tough conversations.
• Process Builder: You love creating order out of chaos and have a track record of building people processes from the ground up.

Why This Role?

This isn’t a paperwork HR role. You will have a seat at the table, working directly with leadership to shape how our company grows. You’ll have the autonomy to experiment with new engagement formats, influence the organizational structure, and see the direct impact of your work on the team’s success.

Benefits:

• Mentorship and continuous support;
• Clear career growth path in HR;
• Market salary;
• Hybrid work format;
• 24 paid days off per year.

This is not a routine HR role🥰

We’re looking for a highly driven HR Specialist/People Partner who is ready to fully own the employee experience. Someone who thrives in a fast-paced environment, loves solving complex people challenges, and is motivated by making a real impact.

This role requires full dedication, strong ownership, emotional intelligence, and a true can-do attitude. You’ll work closely with employees and leaders, manage multiple priorities simultaneously, and constantly look for ways to improve how people experience work.
If you are energized by responsibility and excited by building meaningful employee journeys - this role is for you!

Your responsibilities will include:
 

• Manage and continuously improve the onboarding experience for new hires.
• Support employees through their adaptation period and ensure smooth integration into teams.
• Coordinate and manage offboarding processes with care and clarity.
• Conduct regular one-on-one People Partner meetings with employees.
• Act as a trusted point of contact for HR-related topics, concerns, and feedback.
• Ensure fairness and empathy in all interactions.
• Support performance review cycles.
• Promote a culture of continuous feedback and learning
• Organize team-building activities (both in-office and remote), internal events, and culture initiatives.
• Design, run, and continuously improve employee engagement initiatives.
• Administer employee benefits programs (medical insurance, learning programs, etc.).
• Support compensation review cycles, benchmarking, and salary discussions.
• Support content creation for social media, career pages, and job platforms.
• Collect and share employee stories, testimonials, and team highlights.
• Ensure consistent communication of company values, culture, and EVP (Employee Value Proposition).
• Ensure a comfortable, safe, and well-organized workplace for in-office employees.
• Act as a point of contact for office-related requests and issues.
• Support hybrid and remote work arrangements from an operational perspective, including equipment, access, and logistics.

Requirements:

• 2+ years of experience in HR, People Partner, HR Generalist, or similar roles.
• Proven ability to fully own the employee experience across the entire lifecycle.
• English proficiency at Upper-Intermediate+ level (both written and spoken).
• Comfortable working in a hybrid format, with at least 2–3 days per week in the office.
• Strong communication and interpersonal skills, high level of ownership, accountability, and true can-do attitude.

What We Offer:

• Work in Top-employee company (according DOU 2025);
• Interesting projects and challenges that will ensure your development as a specialist and as a person; and also the acceleration of our victory;
• Work in a team of creative, proactive and empathic people;
• Full working day with a flexible and animated schedule for you, because the main focus is the result, not the time or place;
• A comfortable, stylish and sunny office with a view of the city center (Chykalenka str) and the opportunity to work at home when you feel not so full of beans or just moody or lazy (with a generator and battery installation );
• Lack of bureaucracy, regular feedback and support from colleagues;
• Medical Insurance;
• Equal salary;
• Trial period (2 months on average, but everything is in your hands, so go ahead!);
• Fun parties, online-activity, picnics and more.

Odd Systems is a defense technology company, founded in 2023 and headquartered in Kyiv, Ukraine, which specializes in the development and manufacturing of thermal cameras and FPV drones. It was founded by a group of entrepreneurs, engineers, operators and FPV enthusiasts with former experience at a number of international tech companies, including Petcube, a global leader in pet cameras and software. The company’s products, including thermal cameras Kurbas-256 and Kurbas-640; FPV drones Stus-7, Lupynis-10, Horska-12, and others, are named after prominent figures of “Executed Renaissance” and "The Sixtiers"— Ukrainian intellectuals of the XX century prosecuted and executed by the Soviet regime. The company has offices in the US, EU, and Ukraine and is on a mission to increase the defensive capabilities of the Free World.

We are looking for a systematic and structured professional to take over the administrative, technical and compliance-driven day-to-day operations of the employee lifecycle. Your mission is to make HR operations accurate, fast, and where possible — automated. You will be the driver who transforms the daily flow of manual tasks into a finely-tuned operational engine.

The Fourth Law / TFL / Четвертий Закон is an autonomous robotics company focused on solving massively scalable autonomy for defensive FPV drones. The company has offices in the US, EU and Ukraine and is on a mission to increase the defensive capabilities of the Free World. Its name is a reference to Isaac Asimov’s three laws of robotics, and the search for an enigmatic Fourth Law.

Tech Stack: Google Workspace, PeopleForce, Jira, Vchasno, Slack.

Responsibilities:

1. Employee Lifecycle Management

• Overseeing and maintaining onboarding, offboarding and contractual changes processes
• Curate and structure the HR Knowledge Base on internal policies and flows to be a single “source of truth.”

2. Data & HRIS Management

• Maintaining HR Information Systems (HRIS) data accuracy and integrity, running audits and generating reports on key HR Metrics.

3. Payroll & Benefits Administration

• Ensuring 100% data sync between the HRIS (PeopleForce) and Accounting for monthly payroll (salaries, bonuses, overtimes, paid leaves).
• Implementing automated reporting for employee expenses.
• Managing benefits providers (medical insurance, etc.) and employee coordination upon enrollment.

4. Process Optimization & Automation

• Build and maintain automated triggers for Preboarding, Onboarding, and Offboarding across PeopleForce and Jira.
• Automate the provisioning of hardware and software accounts via integrated ticketing systems.
• Architect the end-to-end routing of documents in Vchasno, including automated reminder sequences for signatories.
• Regularly audit our HR tech stack to identify bottlenecks and implement new features or integrations (e.g., Slack bots for FAQ).

Who You Are

• The Architect: You have 2-4 years of experience in People Ops, with at least 1 year focused specifically on HRIS administration and process optimization in middle-size companies.
• The Automation Expert: You know how to make different software “talk” to each other.
• Systems Mindset: Experience with HRIS (PeopleForce/BambooHR) and Task Trackers (Jira/Asana) is a must.
• Soft Skills: Exceptional organizational skills, accuracy, attention to detail, and a proactive “problem-solver” attitude.
• The Data Lover: You believe that if a task is repeated three times, it should be automated.

Why This Role?

This is not just an administrative role. You will have the autonomy to build and improve processes, implement new tools, and directly influence the operational efficiency of a growing company.

Benefits:

• Mentorship and continuous support;
• Clear career growth path in HR;
• Market salary;
• Hybrid work format;
• 24 paid days off per year.

Project description

Real Estate & Facilities Organization

Responsibilities

Receiving incoming calls

Working with mail, couriers, courier services

Management of incoming/outgoing correspondence

Participation in the organization of guest visits

Meeting visitors, employees, etc

Meeting rooms management

Ordering and issuing office supplies (incl. purcashing)

Collection of orders and purchase of products for coffee breaks, office supplies

Preparation of copies and scans of documents

Preparation of printed materials

Organization of coffee breaks and lunches during meetings

Support of internal document flow

Skills

Must have

Accuracy, attentiveness, responsibility, sociability

ability to work in a team

ability to work in multitasking mode

ability to work with a large amount of information

1 year experience as a secretary or administrator in a global company

Nice to have

experience of work with financial systems (Oracle/SAP)

Languages

Ukrainian: C1 Advanced,

English: B2 Upper Intermediate

Real Estate & Facilities Organization

• Responsibilities:

  Receiving incoming calls
  Working with mail, couriers, courier services
  Management of incoming/outgoing correspondence
  Participation in the organization of guest visits
  Meeting visitors, employees, etc
  Meeting rooms management
  Ordering and issuing office supplies (incl. purcashing)
  Collection of orders and purchase of products for coffee breaks, office supplies
  Preparation of copies and scans of documents
  Preparation of printed materials
  Organization of coffee breaks and lunches during meetings
  Support of internal document flow

• Mandatory Skills Description:

  Accuracy, attentiveness, responsibility, sociability
  ability to work in a team
  ability to work in multitasking mode
  ability to work with a large amount of information
  1 year experience as a secretary or administrator in a global company

• Nice-to-Have Skills Description:

  experience of work with financial systems (Oracle/SAP)

Join Ajax Systems, the leading manufacturer of cutting-edge Ajax wireless security systems with smart home capabilities. As a full-cycle company, we take pride in our ability to transform ideas into innovative products through development and mass production.

With a diverse range of 135+ devices, the Ajax line safeguards premises against burglary, fires, and floods while providing seamless control over electrical appliances. Our solutions have earned us Europe's highest security awards, solidifying our position as a trusted name in the industry.

Today, Ajax protects more than 1,800,000 users in 170 countries worldwide. As our company continues to thrive, we are constantly seeking active individuals to join our team and contribute to our ongoing growth.

Responsibilities:

• Implement the learning strategy and annual plan aligned to business goals.
• Partner with leaders and stakeholders to run enterprise- and team-level training needs analysis by function and role.
• Design, source, or curate learning programs and content; choose delivery modalities.
• Review individual and organizational development needs.
• Launch programs and oversee delivery logistics with L&D specialists and HR partners.
• Ensure a positive learner experience and clear communication.
• Hire, coach, and coordinate L&D Specialists (where applicable).
• Manage L&D budgets; negotiate contracts and manage vendor relationships.
• Act as the primary contact for learning queries; drive adoption and engagement.
• Measure learning impact with clear metrics; report outcomes and use data to improve.
• Monitor the success of development plans and help employees make the most of learning opportunities.
• Develop HR team capabilities in training where L&D sits in HR.
• Be on top of the new professional education and training trends, methods and techniques and constantly improve the learning & development processes.

Requirements:

• 5+ years' experience of working on a L&D Manager? Training Manager or other relevant position (preferably IT company).
• Significant experience with effective learning and development methods, tracking metrics.
• Experience with Learning Management System courses design is a plus, good knowledge of e-learning platforms and sources/practices for learning.
• Experience in project management and budgeting.
• Strong communication and negotiation skills? with a good ability to build relations with employees and vendors.
• Strong organizational skills with business-oriented thinking.
• Upper-intermediate English.

We offer:

• Opportunity to build your own processes and best practices;
• A dynamic team working within a zero-bullshit culture;
• The office is safe as it has a bomb shelter;
• Reimbursement for external training for professional development;
• Ajax's security system kit to use;
• Official employment with Diia City ;
• Medical Insurance;
• Flexible work schedule.

Responsibilities

• Manage CEO’s calendar, meetings, and priorities
• Track tasks, decisions, and deadlines; follow up until completion
• Send timely reminders and ensure commitments are met
• Plan schedules and meetings
• Coordinate communication with teams and partners
• Handle orders, logistics, and administrative tasks
• Maintain organized systems, documents, and records
• Provide proactive, reliable day-to-day support to the CEO

Skills & Qualifications

• Advanced English (written and spoken)
• Highly organized, detail-oriented, and reliable
• Strong follow-up and time-management skills
• Ability to prioritize and manage multiple tasks
• Excellent communication and discretion
• Proactive, self-driven, and solution-oriented

• Readiness to work from 11:00 to 20:00 Kyiv time
   

  We offer

• Medical insurance after the trial period ending;
• Team-building activities;
• 24 paid vacation days per year;
• 5 paid sick leave days per year.

Headway Inc is a global tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. Our mission is to help people grow. We’re proud to be ranked 4th among the World’s Top EdTech Сompanies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That’s how we change the world and why we bring together exceptional minds.

The core of our achievements is our team. We believe in people and shared values SELECT. That’s why we’re looking for a HR Specialist who will help Headway Inc teams thrive long-term through effective HR processes, talent development, and a healthy, human-oriented environment.

The product and team you will be working with:

You’ll work with the HR team in close partnership with People Operations — a team focused on enabling business goals through manager development, stronger cross-team collaboration, and building a mature people management system. We support stable performance, high engagement, and a strong employee experience.

Your mission:

To ensure long-term, successful collaboration between employees and Headway Inc by supporting effective HR processes, talent development, and a healthy, human-oriented work environment.

Why this is exciting:

• The business clearly understands and values the strategic importance of HR.
• Direct impact on business performance, team health, culture, and development.
• Freedom and responsibility — with ownership over meaningful initiatives.
• High level of engagement and genuine care within the team (People Operations in particular and Headway Inc overall).
• A wide range of tools and opportunities to use them (with budgets and full support to try new approaches).
• A people-oriented culture where relationships, clarity, and trust matter.

What will you do:

• Manage the full employee lifecycle within the Headway product team: onboarding → development → performance → offboarding.
• Build a healthy team environment, run 1:1s, and stay connected with teammates.
• Support performance cycles: work with low-performance cases, support PDP creation, and help teammates grow.
• Advise leaders on people-related topics and help managers work effectively with their teams.
• Work closely with the Middle Managers to strengthen team autonomy and development.
• Foster individual contributors growth, engagement, and effectiveness to drive sustainable team performance and business impact.
• Strengthen engagement and a culture of collaboration within the Headway Inc.

What do you need to join us:

• 3+ years of HR experience (product IT is a plus, but other backgrounds are also welcome).
• Hands-on experience across the full employee lifecycle.
• Experience supporting managers — and the ability to challenge them when needed.
• A structured, strategic approach to working with people and teams.
• A problem-solving mindset and ability to find simple, practical solutions.
• Ownership, attention to detail, and genuine care.
• English — Upper Intermediate.
• Alignment with the values of our team (SELECT).

What do we offer:

• Work within an ambitious team on a socially impactful education product.
• An office with a reliable shelter, generators, satellite internet, and other amenities.
• Access to our corporate knowledge base and professional communities.
• Personal development plan.
• Compensation for English language learning, external training, and courses.
• Medical insurance and full sick leave compensation.
• Company doctor and massage in the office.
• Sports activities: running, yoga, boxing, and more.
• Corporate holidays: we go on a week-paid holiday to rest and recharge twice a year.
• Supporting initiatives that help Ukraine. Find out more about our projects here.

Working schedule:

This is a full-time position based in Kyiv with a hybrid setup. We stay flexible, but for this role our focus is on working from the office most of the time — it helps to stay close to context, and many of the team members are based in Kyiv.

Are you interested?

Send your CV!

We are looking for an organized, proactive Assistant-Coordinator to support our team and leadership in day-to-day operations.

This is a hands-on role that combines coordination, administrative support, and operational tasks. It’s a great fit for someone who enjoys variety, structure, and keeping things running smoothly.

Responsibilities:

• Manage calendars, meetings, and daily coordination for the manager
• Track tasks and deadlines, follow up on ongoing activities
• Maintain and update internal team information (employee list, important dates, etc.)
• Organize team-related activities (birthdays, gifts, small events)
• Handle administrative and office-related tasks
• Coordinate purchases, vendors, and deliveries
• Support with operational processes in internal systems (ERP / CRM)
• Ensure data is up to date and processes are followed
• Assist with ad hoc tasks, including occasional offline activities (pickup, organization, arrangement, etc.).

Requirements:

• Experience as an Assistant, Coordinator, Office Manager, or in a similar role
• Strong organizational and multitasking skills
• High level of responsibility and attention to detail
• Proactive mindset and ability to work independently
• Good communication skills
• Comfortable working with different types of tasks, including administrative and operational

Nice to have:

• Experience with ERP / CRM systems
• Experience supporting teams or managers
• Experience organizing internal activities or events

Spendbase is a fast-growing fintech startup revolutionising the way companies manage cloud, SaaS, and other corporate expenses. From vendor negotiations to procurement, we help businesses get the most value from their investments.

We are looking for an open-minded and proactive Junior / Trainee HR Manager to join our team. This role is perfect for someone eager to start a career in Human Resources, gain hands-on experience, and learn HR processes from A to Z in a dynamic startup environment.

🤝 Office-based role for candidates located in Kyiv.

Who We’re Looking For:

- No prior HR experience required, but a strong interest in Human Resources is essential
- Upper-Intermediate English level (B2+)
- Strong communication and organisational skills
- Proactive, creative, and people-oriented mindset
- Willingness to take ownership of tasks and see them through
- High level of responsibility when working with confidential information

Nice to Have:

- Previous internship or work experience in IT companies or startups

What You’ll Be Doing:

- Maintain military records and ensure compliance with local regulations (full training will be provided)
- Assist with employee documentation and HR records
- Provide administrative support for HR processes, including onboarding
- Plan and organise corporate events, team-building activities, and internal community initiatives
- Support office management and day-to-day HR operations
- Collaborate with HR and Security teams to ensure smooth internal processes

What We Offer:

- Unlimited growth opportunities if you perform well
- Mentorship and hands-on experience across the full HR lifecycle in a startup
- Regular salary reviews and paid overtime
- Paid vacation and sick leave
- Online medical consultations
- English language courses
- Supportive team and people-first culture

If you’re ready to kick-start your HR career and grow with a fast-paced fintech startup, we’d love to hear from you! 🚀