Payroll and Finance Operations Manager

About the role

We are looking for a Payroll & Finance Operations Manager to own our monthly team payment cycle end to end, from compensation calculations to approved and executed payments, for a distributed team of employees and contractors across several countries, currencies and payment rails (including crypto).

What you will do

Monthly compensation cycle:

• Review and approve the monthly salary file prepared with HR: working hours, overtime, bonuses, benefits, salary changes, new joiners and leavers.
• Calculate and apply exchange rates, and review and approve monthly sales commissions.
• Prepare separate payment files for fiat and crypto payouts.
• Coordinate with our outsourcing partner’s CFO on their monthly services file, and review it together with the corresponding invoice.
• Sign off on the match between bills in Xero and salary file totals by currency before payments go for approval, and investigate any material differences.

Approvals and payment execution:

• Prepare and send payment approval requests to leadership, with clear breakdowns of totals, services, compensation, reimbursements and special cases (prepayments, changed bank details, Deel adjustments, commissions).
• Track approvals through to completion and follow up as needed.
• Set up crypto payments in MEOW and verify fiat payment batches in Wise and Revolut before they are released.
• Handle payment exceptions: stop or cancel erroneous payments, respond to Wise requests for supporting documents, and set up deferred payments for late invoices or approvals.

Cash and control:

• Monitor liquidity for contractor payments, subscription accounts and business-trip accounts, and flag funding needs to leadership in advance.
• Handle non-standard client payment methods, KYB forms and new invoice templates.
• Coordinate with the Accountant on reconciliation exceptions and special payment cases.

Reporting and coordination:

• Prepare internal reports for leadership, including income by client and headcount by department.
• Act as the main finance point of contact for leadership, Sales, HR and external partners on payment questions.
• Spot recurring issues and turn them into clear processes and checklists.

What we are looking for

• 4+ years of experience in payroll, finance operations or financial control, ideally in an international tech, SaaS or fintech company with a distributed team.
• Hands-on experience running monthly payments for contractors and employees across multiple countries and currencies.
• Working knowledge of Xero or another cloud accounting system, plus payment platforms such as Wise or Revolut.
• Experience with crypto payments (USDC/USDT); experience with Deel is a plus.
• Fluent English for written and spoken communication with leadership and partners.
• Strong attention to detail: you double-check numbers before money moves, not after.
• Ability to manage parallel deadlines in a fixed monthly cycle and stay calm with frequent context switching and dependencies on other people’s input.