Partnership Manager, Talent Booking

About the Company

Biohackers World is a leading US-based conference and expo that brings together science, wellness, and community. With events in major cities (Los Angeles, Chicago, Miami, New York, San Francisco), we connect health innovators, visionary speakers, longevity experts, spirituality and health optimization enthusiasts into one transformative experience. We create an immersive environment where ideas are exchanged, collaborations are formed, and the future of health and technology is shaped.

Mission of the Role

You will shape the voice and credibility of our health and wellness programming by curating the thought leaders, innovators and change-makers who define our conversation. This role is about more than filling slots—it's building an ecosystem of trusted voices that elevate our brand, educate our audience, and create lasting partnerships between our organization and the leading minds in health. Every speaker you book, every podcast guest you pair with our studio, and every relationship you nurture directly influences how we show up in the world and the trust we earn with our community.

 Key Responsibilities

• Speaker & Podcast Guest Sourcing – Research and identify thought leaders, clinicians, researchers, patient advocates, and wellness experts aligned with our conference themes
• Outreach & Booking – Cold outreach via LinkedIn, email, Twitter/X, and professional networks; manage pipelines of 50+ prospects monthly; negotiate terms and contracts
• Relationship Management – Maintain ongoing communication with booked talent between events; nurture a 100+ person active roster; ensure repeat engagement at 40%+ rate
• Vetting – Validate credentials (medical licenses, peer-reviewed publications, speaking experience); ensure alignment with brand standards
• Conference Speaker Schedule – Build and maintain master conference agenda; coordinate time slots, session lengths, and room assignments with production team; ensure no scheduling conflicts between speakers
• Podcast Schedule Management – Book and manage recurring recording sessions, in studio and online; align guest availability with studio capacity; maintain quarterly recording calendar of confirmed and potential podcast guests; secure 24 guests per quarter
• Post-Event Follow-Up – Send thank-you notes, share recordings/metrics, request referrals, gather feedback for future bookings
• Talent Roster Development – Build a curated database of speakers segmented by specialty, fee range, availability, and past performance
• Participate in contract generating, working with production on budgets
• Track show performance data, identify booking trends, and apply insights to strengthen future strategies.
• Market Intelligence – Track emerging voices in health/wellness space; monitor trends, viral moments, and media coverage

 Qualifications

• 5+ years experience booking speakers and podcast guests, maintaining relationships
• Proven track record closing cold outreach conversions (30%+ response rate target)
• CRM expertise (HubSpot, Salesforce, Pipedrive) with disciplined follow-up cadences
• Exceptional written communication, negotiation skills, and emotional intelligence
• Comfort coordinating cross-functionally with operations, legal, and finance teams
• Preferred: Strong understanding of healthcare landscape (ability to spot credibility)
• Preferred: Existing network in health, wellness, mental health, or related fields