Business and Finance Coordinator

Position Summary

A U.S.-based language services company is seeking a Business & Finance Coordinator to support both the Operations and Accounting departments. This position is responsible for assisting with invoicing, client follow-up, interpreter and translator onboarding, work authorization verification, payroll system connection, and global recruitment based on active language needs and demand tracking. The ideal candidate will be organized, multilingual, detail-oriented, and comfortable working across international teams

Key Responsibilities

Finance & Accounting Support

• Assist the Accounting Manager with invoicing and payment follow-up.
• Help track client payments and outstanding balances.
• Support QuickBooks or financial record updates.
• Maintain organized billing and payment documentation.

Client Relationship & Business Follow-Up

• Follow up with current clients by email and phone.
• Schedule and manage client follow-up appointments.
• Maintain strong communication with existing clients.
• Identify client needs and report updates to management.

Interpreter & Translator Onboarding

• Search for and onboard interpreters and translators globally.
• Recruit language professionals based on active language demand tracking.
• Collect resumes, credentials, certifications, and work experience documentation.
• Schedule onboarding video calls and assist with work authorization verification.
• Ensure timely completion of required onboarding documents.
• Connect approved interpreters and translators to the payroll system.
• Maintain accurate interpreter and translator profiles.

Operations Support

• Serve as a liaison between the Operations and Accounting departments.
• Support interpreter scheduling and assignment coordination.
• Track active language demand and recruitment priorities.
• Maintain internal records, reports, and daily administrative tasks.

Qualifications

Required

• English proficiency at C2 level (native or near-native), written and spoken.
• Fluency in two to three languages, including English.
• Strong email communication and follow-up skills.
• Experience in administration, operations, finance, recruiting, or client support.
• Ability to work with international candidates and remote teams.
• Comfortable with video calls, spreadsheets, payroll systems, and CRM tools.
• Strong attention to detail.

Preferred

• Experience with QuickBooks or accounting support.
• Experience onboarding contractors, interpreters, translators, or remote workers.
• Background in interpreting, translation, healthcare, legal, or language services.
• Knowledge of payroll systems and document verification.

Schedule, Compensation & Terms

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Starting Rate: $6.00/hour | $48.00/day |

(New York Time)

Hours: 8 hours/day (1-hour unpaid lunch) | 40 hours/week

Payroll: Once per month, paid on the 15th of the following month

Paid Time Off (PTO)

• 10 paid days off total per year.

$240.00/week | $960.00/month

Probation: 6-month probation period

Contract: 1-year contract offered upon successful completion, contingent on performance, conduct, attendance, and organizational needs

• This position does not follow U.S. public holidays. PTO days may be taken according to the worker’s preferred holidays and cultural observances.
• Any additional time off beyond the 10 paid days requires a minimum of 2 weeks’ advance notice and may be taken as unpaid leave for up to 1 month.

This is a remote, internationally-based position. Compensation is structured for candidates located outside the United States.

How to Apply

Start date: July 15, 2026. Interested candidates must submit both a resume and EF SET English test results to be considered.

Step 1 — Take the EF SET English Test (free):

www.efset.org

Step 2 — Send your resume and EF SET results 

Only candidates who submit both a resume and EF SET test results will be considered.

Empowering People by Giving Them a Voice