HR Administration Specialist (Military Records)

About role

Due to the expansion of the company’s headcount, we need a specialist in HR records management and military records management. The role requires a hybrid work format, as it will be necessary to exchange and transfer documentation (all documents are stored in the office).
This is a fairly specific role, yet one that requires a great deal of creative thinking: developing internal regulatory documents and documentation templates. The dynamic nature of the company’s talent means there is always something new to learn. We offer vast opportunities for training and professional growth in this field.
 

Requirements
 

• Experience in HR records management and military records management
• Confident use of any basic Microsoft Office applications
• Ability to work with government platforms (Diia, Pension Fund)
   

Responsibilities
 

• HR records: issuing orders (hiring/dismissal), drafting employment contracts, and maintaining personal files
• Development of internal regulatory documents (job descriptions, staffing schedules, etc.)
• Business travel: preparing and developing documents related to employee business trips
• Military records: full management of the area (maintaining lists, submitting data to the TCC, reconciliations with the TCC)
• Monitoring legislative changes in the field of HR records and military records management₴
   

Personal qualities
 

• Ability to work in a team; a drive to learn and stay up to date (since legislation changes constantly, it is essential to monitor it and react promptly)
• Willingness to show initiative and bring fresh ideas
   

Employee Benefits
 

• Remote-First Culture: Our team is diverse and extensive, just like our product portfolio. We provide a flexible working schedule and let you work anywhere in the world, either remotely or in one of our corporate hubs
• Сoworking Compensation: We provide 100% compensation for coworking spaces in Ukraine (except Kyiv, where we have a cozy and autonomous hub) and 50% compensation for coworking spaces worldwide to make sure that everyone has a comfortable and inspiring workspace
• Free Office Lunches: We want you to stay fueled and focused, so we provide delicious free lunches for everyone working from our hubs. It’s one less thing for you to worry about during a productive workday
• Flexible Public Holidays Policy: Gismart provides its employees with 6 fixed public holidays per year and gives you the freedom to choose 5 additional holidays to your liking
• 100% Sick Leave Compensation
• Mental and Physical Health: To help you stay happy and healthy, Gismart will partially cover your medical insurance, sports activities, therapy costs
• Personal Equipment Policy: Of course, we’ll provide you with all the equipment you need or cover the maintenance cost for your own tools
• Personal Learning and Development: We love to see you learn and grow, so Gismart will cover 70% of your professional development courses. We’ll also pay for 100% of corporate English courses
• Time-Off Policy: Every employee gets 18 working days of paid vacation and 3 personal days per year, with an extra day added for each year at Gismart.
• Corporate Events: We are remote-first, but we love meeting up in person. Whenever possible, we organize corporate events and team-building activities across all Gismart hubs