Operational Accountant

About the Company

We operate a portfolio of operating businesses backed by a private family office. One of these businesses is an active vehicle dealership with regular inventory turnover, reconditioning activity, and an international team.

Year-end taxes and compliance are handled by an external CPA. Internally, the focus is on maintaining clean, current books during the year so management can rely on accurate numbers and the CPA can work efficiently at year-end.

Why We’re Hiring

Day-to-day bookkeeping and expense entry have been handled internally as a temporary solution. While this kept things moving, it is not sustainable and does not provide the level of structure or control we need.

We are now looking for a dedicated fractional accountant to own operational bookkeeping, systematise processes, and keep the books current on a predictable weekly cadence.

What You Will Do

• You will take ownership of the operational accounting workflow. This includes running a structured receipt capture and intake process, following up on missing information, and ensuring expenses are consistently coded and posted into the DMS by vehicle and by department.
• You will enter expenses on a fixed schedule, reconcile bank and credit card accounts regularly, and maintain clean support schedules that feed into monthly reporting and year-end CPA work.
• An initial part of the role will involve cleaning up historical backlog from prior periods (catch-up reconciliations, clearing uncoded items, and aligning expenses properly). Once complete, the role transitions into steady-state weekly maintenance.
• You will also handle biweekly international payroll processing, including collecting inputs, preparing payroll runs, coordinating payments, and recording payroll entries correctly.

What Success Looks Like

• Books are current and reliable, not weeks or months behind.
• Reconditioning cost per vehicle is visible and accurate.
• Suspense and uncoded balances are minimal and actively managed.
• Management can trust the numbers without manual adjustments.
• The CPA receives clean, organized records at year-end.

Working Pattern

• This is a fractional, part-time role.
• Expected workload is approximately 1–2 full working days per week once steady-state is reached.
• The initial cleanup phase may require additional hours for a limited period.
• Fully remote. Overseas candidates are welcome.

Compensation

• Compensation depends on experience and weekly time commitment.
• Backlog cleanup may be scoped separately.

Required Experience

• Strong transactional bookkeeping experience.
• High discipline around reconciliations and closing open items.
• Clear communication and willingness to proactively ask questions and follow up.
• Comfortable enforcing process when inputs are incomplete.
• Ability to work independently and maintain consistent weekly output.

Nice to Have

• Experience with dealership or automotive accounting.
• Experience posting expenses into a DMS.
• Prior exposure to international payroll or multi-entity environments.

This Role Is NOT a Fit If

• You prefer batching everything once a month.
• You avoid follow-ups on missing or unclear data.
• You rely on others to clean up accounting issues later.
• You are looking for a purely advisory or controller-level role without hands-on execution.

Why Join Us

You’ll work directly with the founder in a business that values clarity, ownership, and follow-through. The role is designed for someone who wants a long-term, trusted collaboration, not short-term task work. If you are organised, disciplined, and want to help build a clean financial operating system from the ground up, this is a strong fit.

How to Apply

Please send a CV and a short note outlining relevant bookkeeping or dealership accounting experience.