Conference Manager

We are looking for a Personal Assistant to support an Event Manager in operational and administrative tasks related to international conferences and exhibition projects.

This role requires close day-to-day collaboration, a fast response time, strong organizational skills, and the ability to manage multiple tasks simultaneously in a dynamic environment.

HOW YOU WILL MAKE AN IMPACT

• Provide remote operational and administrative support for exhibition and event projects.
• Maintain checklists, timelines, task trackers, and working spreadsheets; monitor deadlines.
• Communicate online with contractors and suppliers; track responses and follow up on timelines.
• Coordinate remote logistics: placing orders, tracking deliveries, and confirming receipt.
• Prepare and distribute briefs, instructions, and updates for internal teams and partners.
• Coordinate staff remotely (scheduling, confirmations, data collection).
• Assist with merchandise, gifts, and branded materials (ordering, production control).
• Collect and systematize post-event materials (photos, videos, documents).
• Provide оперативна support for urgent and ad-hoc tasks.

WHAT WILL HELP YOU SUCCEED IN THE ROLE

• Junior+ / Middle level (1–2 years of experience as an assistant or in a similar role).
• Experience in logistics and administration is highly preferred.
• Ability to work under deadlines and switch quickly between tasks.
• Strong attention to detail and structured, system-oriented thinking.
• Experience in assistant roles, events, production, or marketing is a strong plus.
• Confident user of Google Docs, spreadsheets, and messengers.
• English level: B2 or higher.

WHY YOU’LL LOVE IT HERE:

• Flexible working hours and a remote work setup, so you can plan work around your life and not your life around work!
• Unlimited vacation days and paid sick leave—because your rest matters.
• A competitive compensation that truly reflects your skills and expertise.
• Employee referral bonus and gifts to celebrate your special occasions.
• 50% financial support for learning expenses to supercharge your professional growth!
• A positive atmosphere where you always feel respected and truly belong.
• Inspirational team-building activities that turn colleagues into best friends.
• Wellness benefits: We’ll support your sports passions, from yoga classes to gym memberships.
• Co-working space reimbursement to save your nerves from always working from home :)