Bussiness Assisstant

🌍 Why this role matters

At Gypsy, leadership isn’t just about big ideas — it’s about the clarity, coordination, and focus that bring them to life. As a Business Assistant to our CEO & COO, you’ll play a vital role behind the scenes, ensuring operations run smoothly, priorities stay aligned, and the leadership team stays supported.

You’ll be the trusted right hand helping drive momentum — managing tasks, coordinating across teams, and ensuring nothing gets missed. You’re proactive, detail-obsessed, and thrive in fast-paced environments where things move quickly and purposefully.

Your daily adventures

📋 Task & Project Management

• Stay on top of CEO & COO priorities — track tasks, manage timelines, and make sure nothing slips through the cracks.
• Coordinate across departments to delegate, follow up, and keep projects moving forward.

📅 Meetings & Communication

• Schedule meetings, prep agendas, capture detailed notes, and manage follow-ups.
• Act as a communication bridge between leadership and teams, keeping information flowing and aligned.
• Prioritize what’s urgent, surface what’s important, and send timely reminders when it matters most.

🗂️ Board & Logistics Support

• Organize board meetings, assist with materials, prep communications, and ensure action items are tracked to completion.

🎯 Strategic Execution

• Help leadership align teams with company-wide goals and initiatives.
• Support the execution of key projects, coordinate cross-functional efforts, and track performance against KPIs.
• Lead special initiatives that streamline operations or improve ways of working.

🧭 What makes you a great match

• 3+ years supporting C-level executives in an operational, assistant, or project-focused role.
• You’re obsessively organized, deeply reliable, and unshakably calm under pressure.
• Exceptional written and verbal communication skills — you know what to say and when.
• Proactive mindset — you don’t wait to be asked; you get it done.
• Familiar with Slack, Asana, Trello, Notion, and G Suite tools.
• Comfortable working in high-speed environments with shifting priorities.

🎁 What we offer

At Gypsy, we believe work should fuel your growth, not drain it. Here’s what you can expect when you join the journey:

• 🏖️ Time to recharge – 20 working days of paid vacation annually, plus 2 additional business days off each quarter.
• 🌐 Remote-first & flexible – Work from anywhere, with the freedom to shape your day.
• 💻 Modern equipment – We’ll set you up with everything you need to do your best work.
• 📚 Growth support – English language training, a personal learning budget, career path clarity, and access to top industry events.
• 🧘 Well-being matters – Mental health support, fitness perks, and a culture that respects your time and boundaries.
• 💬 Empowered culture – Transparent communication, diverse perspectives, and impact-driven collaboration.