Jobs

Senior Executive Assistant (Cyprus, Larnaca) with relocation

The Senior Executive Assistant will provide high-level personal assistance to the executive, managing various tasks to ensure smooth operation of personal and business-related matters. This role requires a proactive, organized individual capable of managing the executive's personal and professional needs. 

Key Responsibilities:

● Manage the executive’s personal schedule, appointments, and events, ensuring timely and efficient planning and execution.

● Prepare meeting agendas, briefings, and follow-up notes.

● Coordinate personal errands and day-to-day tasks, ensuring they are handled effectively and efficiently.

● Handle personal correspondence, including emails, phone calls, and messages on behalf of the executive.

● Distribute tasks related to the executive’s personal and professional priorities to relevant teams, ensuring follow-up and timely completion.

● Collaborate with internal departments and external stakeholders to ensure the executive’s needs are met and that tasks are carried out effectively.

● Provide updates to the executive on the progress of delegated tasks and ensure proper execution.

● Travel periodically with the executive for business trips, providing logistical support and ensuring the executive’s needs are met during travel (rarely).

● Handle all matters with discretion, professionalism, and confidentiality, ensuring sensitive personal and professional issues are managed appropriately and following established protocols.

Required Qualifications:

● Education:

○ Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).

● Experience:

○ Minimum of 5 years of experience providing high-level personal and executive assistance, ideally supporting senior executives.

○ Proven ability to handle complex schedules, tasks, and personal assistance, while managing sensitive matters with confidentiality.

● Skills & Competencies:

○ Exceptional organizational and time-management skills.

○ Strong written and verbal communication skills.

○ Ability to multitask, managing both personal and professional duties efficiently. 

○ High attention to detail and the ability to handle multiple priorities effectively.

○ Ability to maintain professionalism and discretion in all matters.

○ Proficiency in MS Office Suite or G-Suite and task management tools.

○ Strong interpersonal skills with the ability to work effectively with both internal teams and external contacts.

○ English and Ukrainian, fluent.

Personal Attributes:

● Highly proactive, reliable, and able to manage multiple tasks simultaneously. 

●Ability to work independently and adapt to changing priorities in a dynamic work environment.

● Flexible and adaptable with a positive, solution-oriented attitude.

● Calm and composed, especially under pressure, ensuring the executive’s needs are always met.

● Strong problem-solving skills, especially when dealing with time-sensitive or last-minute situations.

It's a Family Office type of company. 

We offer official employment, private medical insuarance, 21 working days of vacation and relocation package to Cyprus (to cover 12 month of appartment and car rent) plus assistance with documents. 

We’re looking for a highly experienced HRBP who can effectively lead a team and act as a strategic partner to several business units, supporting their people-related goals

What about the company?

We are a growing organization of 400+ great magical people in the company. 

Our team operates from two offices in Lviv and Kyiv, where we frequently come together for in-person collaboration and connection.

Honesty, focus on results and optimism are essential for our daily life in the company. We believe our colleagues are mature and professional, capable of making decisions independently and taking responsibility for their actions. We care about our people, their continuous growth, and the country we live in. We maintain a human-centred approach in all interactions and are always ready to lend a helping hand.

If you’re passionate about HR, thrive in dynamic environments, and want to contribute to our growth, we’d love to hear from you!

Please note we consider only the candidates from Lviv or Kyiv!

Requirements

• 5+ years of HRBP experience, including 1–2 years in a leadership role within an HR team (min. 2 people)
• Proven ability to lead HRBP teams and make fast, business-aligned decisions
• Strong track record in partnering with senior and middle management, driving strategic HR initiatives and improvements
• Experienced in building HR strategies, optimizing processes, and implementing continuous improvements
• Solid commercial acumen and ability to use HR metrics and analytics to influence decision-making and performance
• Excellent communication skills with the ability to present complex ideas clearly and influence key stakeholders
• Skilled in conflict resolution and handling sensitive situations with discretion and professionalism
• Highly proactive, results-oriented, and accountable, with strong initiative
• Upper-intermediate or higher English proficiency, both spoken and written

Would be a plus

• Using AI tools and implementing them in the HR team's work
• Experience in driving HR process automation and implementing digital HR tools

Responsibilities

• Lead the HRBP team (currently 3 team members)
• Act as HRBP for multiple units (approximately 20 managers)
• Audit and adapt HR processes to align with our business needs
• Develop and maintain HR analytics and metrics to support data-driven decision-making
• Prepare and manage HR team budgets, including quarterly operating expense forecasts
• Research, evaluate, and integrate new HR tools and best practices into workflows
• Oversee onboarding for new HR team members
• Analyze employee satisfaction surveys and monitor key HR performance metrics

Work Schedule

Full-time working days, flexible hours, and the full remote for our colleagues fro Lviv and Kyiv are available.

Interview stages

1. Screen with a recruiter (up to 45 minutes).

2. First interview with our HR Director

4. Final interview with Delivery manager/Director

Our Benefits

• Work from Lviv (fully remotely or in our office)
• Paid vacations and sick leaves, additional days off, relocation bonus
• Wellness: Medical insurance/sports compensation/health check-up+flu vaccination at your choice
• Education: regular tech talks, educational courses, paid certifications, English classes
• Fun: own football team, budget for team lunches, branded gifts

ABOUT US:
 

BetterMe is a health & wellness platform providing a tailored holistic approach to well-being. Since 2017, we have been on a mission to create a healthier world for everyone, regardless of age, sex, physical ability, or background.
 

Our goal is to make a healthy lifestyle accessible to everyone so they can achieve long-term health benefits.
 

YOUR IMPACT:
 

• Manage all changes in the employee life cycle (onboarding, performance management, offboarding).
• Peer&Performance review cycle management.
• Conduct regular 1:1 meetings with employees to understand their needs, address concerns, and support their professional development.
• Handle recruitment for different roles within the organization.
• Collaborate closely with hiring managers and the recruitment team to identify internal staffing needs and requirements, providing ongoing support throughout the hiring process.
  
   

ABOUT YOU:
 

• 1+ year of experience in HR & Recruiting.
• Experience with employee life cycle, including onboarding, performance management, and offboarding.
• Expertise in managing peer and performance review processes and career development.
• Excellent interpersonal and communication skills for conducting regular 1:1 meetings with employees and collaborating effectively with stakeholders at all levels of the organization.
• Ability to identify internal needs and requirements for the recruitment team and facilitate processes within the organization.
• Strong organizational and time management skills.
• Problem-solving skills to address employee concerns effectively.
• Strong analytical skills to assess and improve HR processes.
• Full proficiency in the Ukrainian language and at least an intermediate level of English.
  
   

Our mission is creating happiness within since we believe that having your mind and body in complete harmony is key for overall health and quality of life. We plan to capture the growth of the Global Health Market, and our ideal candidate will focus on building the largest health tech company in the world. 💪
 

The success of the product became possible through the hard work and dedication of 400+ talented and forward-thinking employees who are true experts in their field. We're one of the biggest partners of Facebook, Google, Snapchat & Twitter within the CEE region.🌎
 

Our company is built on the ability to find the best people and provide them with everything needed to stay focused on what’s important to make our users even healthier, sportier, happier and better! We create a business environment that brings up best in everyone. We have no bureaucracy, and we give our colleagues complete freedom to make decisions and achieve brilliant results.🚀
 

Competitive salary. Compensation that will help you focus on your projects and personal development.

Professional Growth. We offer a possibility to attend internal, external courses, seminars and access to a corporate library. You will be working with a team of professionals to get insights and discuss ideas.

Comfortable working environment. We provide all necessary work equipment for your role and serve complimentary breakfasts, lunches, and snacks in the Kyiv office.

Health&Fitness. We provide employees with 20 days of paid vacation, medical insurance and a variety of sports activities available for employees inside and outside the office.

Rest. We organize team buildings, parties and various team activities to boost our collaboration.

We are looking for an HR Business Partner to join United Tech. This is an opportunity to unlock your full potential and drive impactful initiatives in a role where HR truly makes a difference. As an HR Business Partner, you will work directly with the team of one of our key products, deeply involved in its growth and success. You will enhance communication effectiveness among specialists, elevate team management quality by training both leaders and their teams, and collaborate with a supportive, experienced group of HRBPs who are always ready to brainstorm and implement ideas.
 

About the product: It is a global streaming platform where users can find interesting streamers, send messages, and chat via video. Our mission is to help people overcome loneliness and boredom by creating a space for real-time interaction and positive emotions. With high-quality video streaming, 24/7 live events, and seamless online chats, we ensure a top-notch user experience without any ads. Our goal is to reach the top 5 streaming products within three years.

In this role, you will:

• Collaborate with the Head of Product and Head of Operations on HR processes
• Drive impactful changes in HR processes based on business needs
• Address HR requests from the Head of Product and Head of Operations, including projects on training, analytics, management development, and more
• Manage the full employee lifecycle, from onboarding to offboarding
• Conduct regular performance reviews, 1-1s with specialists, and provide quality feedback
• Focus on employee engagement, motivation, and retention
• Monitor team dynamics and implement initiatives to improve team climate
• Develop and support the company’s corporate culture and values

It’s all about you:

• 5+ years HR Manager, HR BP in IT product company
• Proven experience managing the full employee lifecycle in IT, with a minimum of 50 employees under HR responsibility
• Ability to collaborate with direct managers to effectively assess results and business impact
• Business-oriented and data-driven, with experience in using analytics to make informed decisions
• Strong self-management, time management, and proactive initiative
• Skilled communicator with the ability to build lasting relationships with employees and teams
• Problem-solving mindset, working closely with business leaders to address workforce challenges and collaborating on solutions
• English level: Upper-Intermediate or higher

What we offer:

Care and support:

• 20 paid vacation days, 15 sick days, and 6 additional days off for family events100% medical insurance coverage
• Sports and equipment reimbursement
• Online yoga class with an instructor from the Ukrainian Yoga Federation
• Team building events, corporate gifts, and stylish merch
• Financial and legal support
• Position retention and support for those who join the Armed Forces of Ukraine
• Participation in social initiatives supporting Ukraine
  
  Comfortable working environment:
• Work from our Kyiv hub or remotely with a flexible schedule

• Modern equipment or depreciation of your own tools

  
  Investment in your future:

• Collaborate with a highly-skilled team of Middle & Senior professionals, sharing practical cases and expertise in the social networking niche
• 70% of our heads and leads have grown into their roles here — so can you!
• Performance-oriented reviews and Individual Development Plans (IDPs)
• Reimbursement for professional courses and English classes
• Corporate library, book club, and knowledge-sharing events

Hiring process:

• Intro call
• HR interview
• Technical interview
• Final interview
• Reference check
• Offer

We are looking for an experienced Employer Brand Manager to join our team and lead initiatives that strengthen and promote our company’s employer brand. This is a strategic role where you will have the opportunity to shape and influence how our organization is perceived by current and potential employees, directly contributing to talent attraction, engagement, and the long-term growth of the company.

Responsibilities

• Develop and execute a global employer branding strategy in collaboration with HR, PR, and marketing teams
• Promote the EVP (Employee Value Proposition) through various channels: social media, media outlets, events, partnerships, internal communication
• Analyze labor market and competitors' employer brand activities, especially within fintech and CFD sectors
• Lead cross-functional projects involving recruitment, onboarding, and employee retention
• Coordinate participation in career fairs, conferences, and university partnerships
• Oversee HR content production: blogs, social media, careers site, internal storytelling campaigns
• Track performance of employer branding initiatives using relevant KPIs (brand awareness, engagement, quality of applicants, etc.)

Requirements

• 3+ years of experience as an Employer Brand Manager / HR Marketing Specialist / Internal Communications Manager
• Experience working in an international or fast-growing company (preferably in fintech, IT, or digital sectors)
• Excellent storytelling, copywriting, and content creation skills
• Hands-on experience with social media, media campaigns, and employer brand messaging
• English proficiency: Upper-Intermediate or higher (both written and verbal)

We offer

• Medical insurance
• 21 days paid vacation days per year
• 10 paid sick leave days per year
• Public Holiday by the Central Bank of Cyprus Public Holiday list
• Flight tickets, hotel or apartment accommodation, migration support for you and your family (if relocating)
• Budget for professional development and language learning
• Budget for healthcare related expenses

We are looking for HR Manager to join our growing Team in Zagreb office.

Responsibilities:

• Strategic leadership of the local HR operations.
• Direct the delivery of the management and resolution of all employee relation issues, in line with the employee legislation, company policies and best practice.
• Provide HR advice to all Favbet businesses in Croatia.
• Manage & shape the delivery of all Process and policy improvement across the HR function.
• Ensure all the policies and procedures are updated and regularly communicated.
• Lead, coach and develop the Human Resource Team.
• Identify the potential capabilities of the business for any improvements or additional initiatives.
• Design and implement engaging development initiatives.
• Maintain and manage the updating of the HR system database.
• To support Line Managers with the Onboarding, Probation and Performance Management procedures.
• Management of disciplinary procedure, performance management, redundancy, long-term sickness and any other business-related issues.
• Work closely with our Team internationally on HR processes, operations and future project implementations.
• Represent the HR function in all industry and employee engagement forums.
• Contribute to the future strategic direction of the people function.

Requirements:

• Experience working as a part of HR senior team, ideally in multinational environment.
• Experience in Croatian employment law and legislation.
• Previous experience in implementing and delivery of various business strategies
• Excellent communication skills, both written and verbal in Croatian and English

We offer:

• Competitive salary offered;
• Flexible work schedule — we expect a full-time commitment but do not track your working hours;
• Flat hierarchy without micromanagement — our doors are open, and all teammates are approachable. 

Requirements:
— Experience in development of bonus programs for commercial staff.
— Experience in performance management projects.
— Skills in taking audits of bonus programs, analysis of its efficiency, preparing audit reports and follow-up implementation of recommendations.

Will be plus:
— Experience in managing total rewards
— Understanding of KornFerry, Mercer methodology

Soft Skills:
— Communication skills for taking interviews with all levels employees (from specialist to C-level)
— Attention to details
— Critical thinking: looking for proofs, analysis from different points of view
— Writing skills: prepare audits reports with summary and detailed information
— Ability to work autonomously on tasks, demonstrate deep understanding of existing motivation programs

Responsibilities:
Bonus Programs Design & Implementation:
— Design and develop performance-based bonus programs in collaboration -with department Heads and the Compensation Manager.
— Ensure bonus programs are aligned with company goals, employee performance metrics, and industry standards.
— Automate bonus systems to improve efficiency, transparency, and scalability.
Bonus System Optimization:
— Regularly review and optimize bonus programs based on feedback, business performance, and market trends.
— Analyze the effectiveness of current bonus systems, identifying opportunities for improvement to ensure they remain motivating and fair.
— Provide recommendations to ensure bonus structures are competitive and support employee retention and attraction.
Documentation & Communication:
— Create detailed documentation and clear communication materials for employees, explaining bonus eligibility, metrics, and payout structures.
— Work closely with HR and department heads to ensure employees are informed and have easy access to bonus program information.
Collaboration with Stakeholders:
— Collaborate with finance and HR to ensure the timely and accurate payout of bonuses.
— Work with department heads to customize bonus structures that meet specific business unit needs while aligning with company-wide goals.
— Ensure consistent application of bonus-related policies across all departments and locations.
Market Benchmarking & Analysis:
— Stay up-to-date with industry trends and market practices in bonus program design and implementation.
— Benchmark the company’s bonus structures against competitors to ensure competitiveness and cost-effectiveness.

Our benefits to you:
☘️ An exciting and challenging job in a fast-growing holding, the opportunity to be part of a multicultural team of top professionals in Development, Architecture, Management, Operations, Marketing, Legal, Finance and more
🤝🏻 Great working atmosphere with passionate experts and leaders, sharing a friendly culture and a success-driven mindset is guaranteed
📍 Beautiful offices in Warsaw, Limassol, Kyiv, Almaty, Yerevan — work remotely or on-site with comfort and enjoy the opportunity to build a network of connections with professionals day by day
🧑🏻‍💻 Modern corporate equipment based on macOS or Windows and additional equipment are provided
🏖 Paid vacations, sick leave, personal events days, days off
👨🏻‍⚕️ Corporate health insurance program for your well-being
💵 Referral program — enjoy cooperation with your colleagues and get the bonus
📚 Educational programs: regular internal training sessions, compensation for external education, attendance of specialized global conferences
🎯 Rewards program for mentoring and coaching colleagues
🗣 Free internal English courses
🧘 Yoga classes to help you stay active and energized
🦄 Multiple internal activities: online platform for employees with quests, gamification, presents and news, PIN-UP clubs for movie and book lovers, board games cozy evenings, special office days dedicated to holidays

PIN-UP Global is an international holding specializing in the development and implementation of advanced technologies, B2B solutions and innovative products. We provide certification and licensing of our products, providing customers and partners of the holding with high-quality and reliable solutions.

We are looking for a Senior People Partner to join our team!

This role is for an experienced professional who can build strong partnerships with teams, implement modern HR practices, drive process automation, and contribute to employer branding initiatives.

Requirements:
— 3+ years of experience in IT HR (employee adaptation, engagement, retention, offboarding);
— A proven passion for HR or psychology, with at least three years’ relevant experience in the field;
— Exceptional communication skills, with the ability to build meaningful and authentic relationships with diverse personality types;
— Strong active listening, negotiation and presentation skills, fostering an environment where all parties feel valued and understood;
— Proficiency in using Google Docs and Sheets as integral tools in daily tasks, managing them with ease and efficiency;
— A proactive and collaborative approach, with a willingness to contribute to both large initiatives and smaller tasks as required;
— English B2 and above;
— Experience in managing small HR teams will be a significant advantage.

Responsibilities:
— Comprehensive HR process management. Manage the full cycle of HR processes for assigned teams, ensuring seamless operations from recruitment to offboarding;
— Policy and procedure development. Participate in the creation, implementation and regular review of HR policies and procedures;
— Facilitate the onboarding process for managers and ensure they are well understood in HR processes;
— Act as a collaborative partner to managers and leaders, providing guidance and support on HR and organizational matters;
— Ensure that leaders are equipped with the tools and insights needed to inspire and manage their teams effectively;
— Employee engagement and satisfaction monitoring. Regularly monitor and assess employee satisfaction levels, identify areas for improvement and implement strategies to enhance the overall employee experience;
— Provide trusted advice and organizational support. Act as a trusted advisor to team members on HR and organisational matters, providing guidance and ensuring they have a reliable point of contact for support;
— Strengthen corporate culture and employer branding. Develop and implement innovative initiatives to strengthen the culture and employer brand, both internally and externally.
— Actively promote the organisation’s unique value proposition;
Provide tailored team support and development. Identify the specific needs of each team and implement targeted activities to address them;
— Working closely with L&D Department, help to develop and deliver soft skills programmes to support the professional development of team members and ensure they are equipped to deliver exceptional results;
— Propose and coordinate internal events designed to strengthen team unity, celebrate achievements and reinforce the organisation’s culture and values.

Benefits:
☘️ An exciting and challenging job in a fast-growing holding, the opportunity to be part of a multicultural team of top professionals in Development, Architecture, Management, Operations, Marketing, Legal, Finance and more;
🤝🏻 Great working atmosphere with passionate experts and leaders, sharing a friendly culture and a success-driven mindset is guaranteed;
📍 Beautiful offices in Warsaw, Limassol, Kyiv, Almaty, Yerevan work remotely or on-site with comfort and enjoy the opportunity to build a network of connections with professionals day by day;
🧑🏻‍💻 Modern corporate equipment based on macOS or Windows and additional equipment are provided;
🏖 Paid vacations, sick leave, personal events days, days off;
👨🏻‍⚕️ Corporate health insurance program for your well-being;
💵 Referral program enjoy cooperation with your colleagues and get the bonus;
📚 Educational programs: regular internal training sessions, compensation for external education, attendance of specialized global conferences;
🎯 Rewards program for mentoring and coaching colleagues;
🗣 Free internal English courses;
🧘 Yoga classes to help you stay active and energized;
🦄 Multiple internal activities: online platform for employees with quests, gamification, presents and news, PIN-UP clubs for movie and book lovers, board games cozy evenings, special office days dedicated to holidays;
🎳 Company events, team buildings.

Dataforest is looking for an experienced IT Recruiter to join our team. You will be working on diverse technical positions, helping us grow our development teams and strengthen our talent base.
 

     Requirements:

• 1.5+ years of experience as an IT recruiter/researcher.
• Experience in sourcing and closing technical roles in an IT company or agency.
• Strong sourcing skills using LinkedIn, GitHub, and other professional platforms.
• Knowledge of Boolean/X-ray search techniques.
• Excellent communication and interpersonal skills.
• Ability to manage multiple vacancies and prioritize effectively.
• English: Upper-Intermediate (B2+) or higher.
   

     Nice to have:

• Experience in hiring Data Engineers or Data Scientists.
• Established candidate network in data-related fields.
   

     Responsibilities:

• Manage the full recruitment cycle: job descriptions, sourcing, interviews, feedback, and closing offers.
• Actively source and engage candidates through LinkedIn, job portals, and professional communities.
• Build and maintain a talent pipeline for current and future roles.
• Collaborate with hiring managers to clarify requirements and ensure a smooth recruitment process.
• Track recruitment metrics to analyze efficiency and improve processes.
  
  We offer:
• Great networking opportunities with international clients, challenging tasks;
• Building interesting projects from scratch using new technologies;
• Personal and professional development opportunities;
• Competitive salary fixed in USD;
• Paid vacation and sick leaves;
• Flexible work schedule;
• Friendly working environment with minimal hierarchy;
• Team building activities, corporate events.

We’re looking for a proactive and experienced HR Generalist to join our remote team. You’ll be the sole HR specialist in a web development company focused on e-commerce solutions. This is a full-cycle HR role with a strong emphasis on recruitment, employee development, and culture building.

Key Responsibilities:
-Staff learning & development

-Employer brand awareness & internal events

-Onboarding & adaptation processes

-1-to-1s, performance reviews, and soft-skills interviews

-Corporate culture development (events, holidays, anniversaries)

-Motivation & retention strategies (material and non-material)

-Recruitment and closing IT vacancies

-CRM and database management (employees, candidates, events)

-Planning, budgeting, and resource management

Requirements:
-3+ years in HR (Generalist / People Partner / Business Partner roles)

-Experience in IT recruitment and HR processes

-Strong communication, presentation, and time management skills

-Conflict resolution and psychological insight

-Budgeting and planning experience

-Upper-intermediate English (written & spoken)

-Tech-savvy: CRM, Office tools, Jira, AI tools

What We Offer : 
-Remote-first culture

-Flexible working hours and autonomy

-Small workload and supportive environment

-25 days of paid vacation and sick leave

-Opportunity to shape HR processes from scratch

Location: LATAM or Eastern Europe (Remote) – Must be available to work from 8:00 AM to 5:00 PM Pacific Time (PST)
Employment Type: Full-Time

About Patexia

Patexia is a dynamic legal technology company specializing in intellectual property and patent solutions. We value innovation, collaboration, and a positive work culture. If you’re passionate about talent acquisition, HR, operations, and the chance to wear multiple hats, we’d love to hear from you.

Role Overview

As our Operations & People Specialist, you’ll dedicate at least 50% of your time to Talent Acquisition — from drafting job postings to end-to-end candidate management. The rest of your responsibilities will focus on HR operations and occasional executive support. We’re looking for someone who can take initiative, stay organized, and proactively solve problems. If you thrive in fast-paced environments and enjoy helping a company grow through strategic hiring and smooth operations, this role might be perfect for you.

Key Responsibilities

Talent Acquisition (50%+)

• Full-Cycle Recruiting: Draft and update job descriptions, source candidates, conduct initial screenings, and coordinate interview processes.
• Candidate Management: Communicate regularly with candidates, ensure timely follow-ups, and keep our careers page updated.
• Strategy & Collaboration: Work with team leads to understand hiring needs, craft effective outreach strategies, and report on recruiting metrics.

HR & People Operations

• Oversee and refine the onboarding process to ensure a seamless new-hire experience.
• Maintain and manage HR software, keeping employee records accurate and updated.
• Address basic HR-related inquiries and facilitate internal communication with the broader team.

Administrative Coordination

• Organize digital filing systems and maintain compliance documentation.
• Prepare and circulate internal announcements, newsletters, and policy updates.
• Occasional Executive Support: Provide minimal scheduling or administrative assistance to the CEO as needed (approximately 10–15% of your time).

Process Improvement & Collaboration

• Identify and propose ways to streamline HR and administrative processes to enhance overall efficiency.
• Collaborate with other departments (e.g., Marketing, Operations) to ensure smooth cross-functional workflows.
• Take ownership of special projects as the company grows.

Qualifications

• 3+ years of experience in Talent Acquisition / Recruiting (preferably in a startup or fast-paced environment), combined with HR or operational responsibilities.
• Upper-intermediate to advanced English proficiency for both written and verbal communication.
• Strong organizational and multitasking skills, with a proven ability to prioritize and meet deadlines.
• Availability to work from 8:00 AM to 5:00 PM Pacific Time (PST).
• Familiarity with HR software and eagerness to adapt to new tools/technologies.
• A proactive mindset, comfortable making decisions and driving process improvements independently.

Why Patexia?

• Remote Flexibility: Work remotely from anywhere in LATAM or Eastern Europe during PST hours.
• Professional Growth: Expand your recruiting, HR, and operations expertise at a company on the cutting edge of legal tech.
• Collaborative Environment: Join a small, entrepreneurial team that values innovation, autonomy, and results.

Job Type: Flexible schedule, handling both personal and business tasks.

We are looking for a proactive, communicative, and well-organized Personal Assistant to the CEO, who can handle various tasks effectively. This role requires someone resourceful, capable of taking initiative, and able to assist with both personal and professional tasks. This role includes both remote work and tasks that require your presence on-site. You should be prepared to visit local services and attend meetings in Portugal (Lisbon, Cascais) to handle various matters for the CEO.
 

Responsibilities:

• Personal and business task management: organizing creative birthday greetings for partners, finding and coordinating with local service providers.
• Communication with partners: engaging and interacting with various contacts to solve tasks efficiently.
• Calendar management: scheduling meetings, setting reminders, and keeping the CEO’s calendar up to date.
• Travel arrangements: booking flights, hotels, and handling travel logistics.
• Administrative support: assisting with minor company tasks, organizing notes, reminders, and general office support.
• Personal errands: handling personal requests from the CEO, including organizing household-related matters in Cascais.
• Occasional tasks: Be prepared to attend various appointments, meetings, and local services/companies in Portugal to handle tasks on behalf of the CEO.
   

Requirements:

• Strong communication skills: able to build connections and solve problems quickly.
• Organizational abilities: managing schedules, tasks, and priorities effectively.
• Fluent in English (required) and Portuguese knowledge is a plus.
• Tech-savvy: proficiency in organizational tools like Google Calendar, Trello, and MS Office.

Spendbase is a fast-growing fintech startup revolutionising the management of cloud, saas and other corporate expenses. From vendor negotiations to procurement, we help companies get the most out of their investments.

We are looking for an open and proactive junior HR Operations to join our team! If you’re ready to dive into community building, administration, and learn the HR processes from A to Z, don’t hesitate to apply!

We’re one of Ukraine’s most promising startups, recognized by DOU and Forbes. Join us and let’s grow together!

Who We’re Looking For:

• No prior experience required, but a strong interest in the Human Resources direction is a must
• English skills (B2+)
• Professional communication and organisational skills
• Creativity, proactiveness, and a people-first mindset 
• Willingness for ownership of tasks

• Responsible attitude to handle confidential information

   

Will be a strong advantage:

• The background or education in law 

• Previous internship experience in IT companies or startups

   

What You’ll Be Doing:

• Maintain military records and ensure regulatory compliance (with full training provided from our side)
• Assist with employee documentation
• Provide administrative support for HR processes, including onboarding 
• Plan and execute corporate events, team building activities, and community initiatives
• Support office management 

• Collaborate with the HR and Security teams, helping ensure smooth internal processes

   

What we offer:

• A chance to grow endlessly in the role if you rock it
• Mentorship, professional development, and exposure to the full HR lifecycle in a startup environment
• Regular check-ins about salary and paid overtime
• Paid vacation and sick leave
• Online medical consultations

• English courses

   

If you’re ready to take on a dynamic and rewarding challenge, we’d love to hear from you!

Location: LATAM or Eastern Europe (Remote) – Must be available to work from 8:00 AM to 5:00 PM Pacific Time (PST)
Employment Type: Full-Time

We are a dynamic legal technology company specializing in intellectual property and patent solutions. We value innovation, collaboration, and a positive work culture. If you’re passionate about talent acquisition, HR, operations, and the chance to wear multiple hats, we’d love to hear from you.

Role Overview

As our Operations & People Specialist, you’ll dedicate at least 50% of your time to Talent Acquisition — from drafting job postings to end-to-end candidate management. The rest of your responsibilities will focus on HR operations and occasional executive support. We’re looking for someone who can take initiative, stay organized, and proactively solve problems. If you thrive in fast-paced environments and enjoy helping a company grow through strategic hiring and smooth operations, this role might be perfect for you.

Key Responsibilities

Talent Acquisition (50%+)

• Full-Cycle Recruiting: Draft and update job descriptions, source candidates, conduct initial screenings, and coordinate interview processes.
• Candidate Management: Communicate regularly with candidates, ensure timely follow-ups, and keep our careers page updated.

• Strategy & Collaboration: Work with team leads to understand hiring needs, craft effective outreach strategies, and report on recruiting metrics.

   

HR & People Operations

• Oversee and refine the onboarding process to ensure a seamless new-hire experience.
• Maintain and manage HR software, keeping employee records accurate and updated.
• Address basic HR-related inquiries and facilitate internal communication with the broader team.

Administrative Coordination

• Organize digital filing systems and maintain compliance documentation.
• Prepare and circulate internal announcements, newsletters, and policy updates.
• Occasional Executive Support: Provide minimal scheduling or administrative assistance to the CEO as needed (approximately 10–15% of your time).

Process Improvement & Collaboration

• Identify and propose ways to streamline HR and administrative processes to enhance overall efficiency.
• Collaborate with other departments (e.g., Marketing, Operations) to ensure smooth cross-functional workflows.
• Take ownership of special projects as the company grows.

Qualifications

• 3+ years of experience in Talent Acquisition / Recruiting (preferably in a startup or fast-paced environment), combined with HR or operational responsibilities.
• Upper-intermediate to advanced English proficiency for both written and verbal communication.
• Strong organizational and multitasking skills, with a proven ability to prioritize and meet deadlines.
• Availability to work from 8:00 AM to 5:00 PM Pacific Time (PST).
• Familiarity with HR software and eagerness to adapt to new tools/technologies.
• A proactive mindset, comfortable making decisions and driving process improvements independently.

• Remote Flexibility: Work remotely from anywhere in LATAM or Eastern Europe during PST hours.
• Professional Growth: Expand your recruiting, HR, and operations expertise at a company on the cutting edge of legal tech.
• Collaborative Environment: Join a small, entrepreneurial team that values innovation, autonomy, and results.

Responsibilities:

• Global candidate sourcing (in both EU and NA regions)

• Talent Assessment

• Data-Driven Approach

We are looking for you to have:

• Proven experience as a Recruiter, preferably in technology-focused environment.

• Global recruitment experience

• In-depth knowledge of technology roles and a strong network within the tech industry.

• Demonstrated success in sourcing and placing candidates for roles such as software developers, engineers, and other tech positions.

• Excellent communication and interpersonal skills.

• Ability to thrive in a fast-paced, startup environment.

How to Apply:

If you are passionate about connecting talent with innovative technology companies and thrive in a dynamic setting, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant experience.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.