HR Administrator

Softsich is an ambitious international product company developing scalable digital B2B platforms.

We are looking for an HR Administrator who will help keep our office life balanced: organizing processes, communicating with vendors, and creating a comfortable environment for the team. If you enjoy when everything runs smoothly and without chaos - we’d love to get to know you.

Your key responsibilities will include:

• Manage administrative preboarding, including NDAs, B2B contracts, and other employment-related documents.
• Maintain accurate employee records in HRIS, coordinate electronic signing, and ensure documentation completeness and accuracy.
• Prepare HR documents, coordinate handovers to People Partners, and support onboarding and offboarding processes.
• Organizing business trips for employees: searching and booking tickets, hotels, apartments, and transportation.
• Providing travel support for the PR team during conferences and external events.
• Supporting office events and team buildings together with the PR team - actively participating in organization, not just execution.
• Receiving merchandise prepared by the PR team, conducting quality control, packaging, and organizing shipments across Poland.
• Tracking delivery statuses and independently resolving logistics-related issues.
• Handling personal and business-related tasks for C-level managers
• Ensuring the smooth and comfortable operation of the Warsaw office.
• Remotely coordinating operational processes for the Kyiv office.
• Managing the office budget and preparing expense reports.
• Initiating and implementing activities aimed at increasing team engagement in the office.
  
  It’s a match if you have:

– 2+ years of experience in office management, executive assistance, or operations coordination.
– Experience organizing complex business travel and logistics.
– Hands-on experience with vendor management: sourcing, negotiations, and contract coordination.
– Polish language proficiency - B2+ level for communication with local vendors.
– Fluent Ukrainian.
– English — Intermediate+ (B1–B2).
– Strong Excel / Google Sheets skills (reporting, budgeting, basic analytics).
– Experience managing budgets and expense tracking.
– Strong organizational skills, independence, and the ability to manage multiple processes simultaneously.

We offer:

• 20 paid vacation days, sick leaves, maternity leave, and health insurance (UA-/PL-based, other locations in progress).
• A supportive, friendly team where knowledge-sharing is part of the culture.
• Coverage for professional events and learning.
• Birthday greetings, team buildings, and warm human connection beyond work.
• Zero joules of energy to the aggressor state, its affiliated businesses, or partners.

Send over your CV and let's make great things happen together!