Workplace Manager

Main Responsibilities:

Office Operations
• Purchasing food, beverages, office supplies, equipment, furniture, and consumables for the office.
• Monitoring stock levels, planning purchases, and organising storage of office supplies.
• Receiving, checking, and distributing deliveries and parcels.
• Researching new products and ideas to improve employee comfort.
Employee Support
• Assisting employees with office-related matters.
• Welcoming candidates and new employees and introducing them to the office.
• Arranging corporate housing and supporting employees during move-in.
• Creating, issuing, and deactivating access cards, and maintaining a register of issued cards and equipment.
• Collecting access cards and equipment from employees as instructed by the manager (when the manager is
unavailable).
• Coordinating offboarding: return of equipment, cards, and keys, and account deactivation together with IT.
• Managing visitor access (visitor log and temporary passes).

Events & Team Building
• Organising corporate events and team building activities in coordination with the manager: planning, logistics,
and on-site support.
• Sourcing venues and coordinating catering, transport, and other event services with vendors.
• Preparing and tracking event budgets, managing invitations and headcount, and communicating details to
employees.
• Collecting employee feedback after events and suggesting improvements for future activities.
Administration
• Preparing internal announcements and communicating with employees in English.
• Tracking and recording office expenses.
• Providing administrative support to the manager.

Vendors & Projects
• Communicating with suppliers, contractors, and service providers; collecting and comparing commercial
proposals.
• Coordinating office space improvement work (including arranging office painting and liaising with
contractors).