Accountant

We are looking for an Accountant to handle the company’s recurring accounting tasks, statutory reporting, payments, payroll calculations, and financial document processing.

The role covers accounting for Ukrainian legal entities and FOPs, preparation of documents for external accountants supporting our UK and German entities, and routine accounting operations in 1C and QuickBooks Online.

We expect this person to take ownership of recurring financial processes, maintain accurate records, monitor bank balances and overdue payments, and promptly notify the CEO of discrepancies or issues requiring management attention. The role focuses on operational execution and financial data accuracy, while budgeting, financial analysis, and management decisions remain the responsibility of the CEO

Responsibilities:

Accounting & Tax Compliance:

• Maintain accounting records for Ukrainian legal entities and ФОП, ensuring accurate recording of income, expenses, and transactions.
• Process and archive primary accounting documents, bank statements, and other supporting records in 1C; reconcile accounts and resolve discrepancies.
• Calculate taxes, arrange tax payments, and prepare and submit statutory financial, statistical, and tax reports.
• Maintain up-to-date accounting records and coordinate document requests with external accountants supporting the company's UK and German entities.

Payments, Invoicing & Financial Documentation:

• Maintain the payment register, track payment deadlines and bank balances, and process supplier invoices, tax payments, and Payoneer/Stripe transfers according to approved limits and procedures.
• Prepare and issue client invoices, acts of services rendered, and other financial documents; coordinate signing through Vchasno and maintain the document archive.
• Reconcile invoices and payments, monitor outstanding balances, and follow up on overdue payments and missing documents.
• Process ФОП contractor payments based on signed agreements and financial terms provided by HR.
• Handle routine banking operations, foreign currency transactions, and documentation required for international payments.
• Notify the CEO of payment limit exceedances, discrepancies, or issues requiring management attention.

Payroll & Compensation Administration:

• Calculate employee salaries, ФОП contractor payments, taxes, and bonuses based on approved rules and verified data.
• Prepare payroll registers and payment schedules and process payments according to established approval procedures.
• Process AttendanceBot data and account for vacations, sick leave, and other relevant absences.
• Coordinate with HR and relevant managers to clarify missing payroll inputs and maintain accurate supporting records.

QuickBooks & Financial Reporting:

• Maintain and reconcile financial records in QBO, including bank transactions, expenses, project revenue, and platform fees.
• Record Billable and Non-Billable project hours based on data confirmed by project owners and generate client invoices in QBO.
• Enter and reconcile data in existing P&L, Balance Sheet, and Cash Flow templates using established procedures.
• Perform monthly reconciliations and routine period-end closing tasks.
• Prepare accounting data for quarterly and annual reporting.

• Participate in inventory checks of company assets and liabilities and suggest improvements to accounting workflows and documentation.

   

Requirements:

• Relevant education in Accounting, Finance, Economics, or a related field.
• Hands-on experience with day-to-day accounting for Ukrainian legal entities and ФОП.
• Strong knowledge of Ukrainian accounting, taxation, and statutory reporting requirements.
• Hands-on experience with 1C or a comparable accounting system.
• Experience with payroll, contractor payments, tax calculations, invoicing, and payment processing.
• Understanding of banking operations, foreign currency transactions, and international payments.
• Strong attention to detail, accuracy, and ability to manage recurring tasks independently.
• Ability to prioritize tasks, meet deadlines, and coordinate with internal and external stakeholders.
• Experience working with Excel or Google Sheets for accounting and reporting.

• Basic written English for working with financial documents.

   

Will Be a Plus:

• Experience in an IT outsourcing, outstaffing, or other service-based company.
• Experience with QuickBooks Online (QBO), including transaction processing and reconciliations.
• Experience supporting multiple legal entities or coordinating with accountants in the UK and Germany.
• Familiarity with Upwork, Stripe, Payoneer, and other international payment platforms.

• Experience with Vchasno and improving accounting workflows.

   

We Offer:

• Remote work and a flexible working schedule.
• The opportunity to take ownership of the company's operational finance processes.
• Direct collaboration with the CEO and relevant internal stakeholders.
• Paid sick leave, vacation, and days off according to company policy.
• Opportunities for professional development as the company evolves.