Workplace Experience Coordinator

Location: Cascais, Portugal (on-site). We are looking for candidates based in Cascais or nearby areas 

Salary start: 1000 euros (gross)  

REQUIREMENTS: 

• Experience in office administration or a similar administrative role 
• Understanding of office management procedures and administrative processes 
• Upper-Intermediate (B2) level of English and Portuguese, both written and spoken 
• Fluent/native Ukrainian language,  
• Excellent organizational, planning, and time management skills 
• Ability to multitask, prioritize tasks, and work independently in a fast-paced environment 
• Strong attention to detail and problem-solving skills 
• Excellent communication and interpersonal skills 
• Ability to research information, compare options, and find effective solutions 
• Proactive approach and a strong sense of responsibility 
• Good command of MS Office and other basic office tools 

Would be a plus: 

• Experience working in an international environment 
• Experience coordinating vendors, service providers, and office maintenance 

RESPONSIBILITIES: 

• Ensure the smooth day-to-day operation of the office and maintain a comfortable, well-organized working environment 
• Coordinate office maintenance and arrange necessary repairs 
• Manage office supplies, including stationery, groceries, and other essentials 
• Monitor stock levels and ensure timely replenishment of office supplies 
• Prepare workspaces and coordinate office arrangements for new employees 
• Organize and coordinate corporate activities and team events 
• Communicate and coordinate with external service providers, suppliers, and contractors 
• Handle routine administrative tasks and support general office operations 
• Collaborate with the HR team on employee onboarding, internal initiatives, and team activities 
• Assist with various administrative tasks from management 

WE OFFER: 

• Competitive compensation 
• A comfortable and welcoming office in Cascais 
• A friendly and supportive team in an international company  
• A positive working atmosphere where your ideas and initiatives are valued 
• Opportunities to develop your skills and grow professionally 
• The freedom to take initiative and make a real impact on the office environment 
• Corporate events, team activities, and opportunities to connect with colleagues 
• A stable, long-term opportunity within a growing company 
• Supportive management and an open company culture 
• Work schedule Monday to Friday, 9:00 AM – 6:00 PM