Group Companies Administration (Accounting Support Specialist)

We are looking for a Group Companies Administration & Accounting Support Specialist to join our team in Warsaw.

This is a great opportunity for a legal professional who is comfortable not only with contracts and legal matters but also with financial documentation and cooperating with both internal and external accounting offices.

Responsibilities:

Centralized document management for multiple group companies;

Organization of separate electronic and paper archives for each company and jurisdiction;

Monitoring the completeness and validity of corporate, financial, and administrative documents;

Collection and systematization of primary documentation individually for each company;

Transfer of documents to external accountants and other consultants across various jurisdictions;

Assistance in preparing information and documents for financial, tax, and VAT reporting;

Maintaining a calendar of mandatory and regular payments for each company;

Monitoring rent, utility bills, subscriptions, contractor services, and other recurring expenses;

Maintaining a registry of incoming and outgoing correspondence;

Review and initial analysis of official letters, notices, invoices, bank statements, and other documents;

Identifying the core substance of documents, response or payment deadlines, and escalating matters to the responsible specialist;

Liaison with accountants, corporate service providers, banks, suppliers, and government authorities.

Requirements:

Experience in supporting multiple legal entities is an advantage;

Understanding the basics of financial and management reporting;

Knowledge of primary accounting documentation;

Ability to review financial and official documents, extracting key information, deadlines, and required actions;

Proficiency in Excel or Google Sheets;

Strong organizational skills, attention to detail, and the ability to multitask effectively;

English proficiency at B2 level or higher, as a significant portion of documents and correspondence will be in English;

Readiness to work with documents and compliance requirements across various jurisdictions.