Administrative Support Specialist

Administrative Assistant/Administrative Support Specialist

Full-time | Remote | U.S. Eastern Time (ET)

About Unique Media

Unique Media is a digital out-of-home (DOOH) media and technology company operating a growing network of premium digital advertising screens across the United States. We combine high-impact outdoor advertising with technology to help brands reach audiences in high-traffic locations.

Our network includes urban panels, digital screens, 3D screens, and LED billboards, connecting brands with audiences across major U.S. markets.

About the Role

We are looking for a detail-oriented and organized Administrative Assistant to support the preparation, coordination, and management of agreements and related documentation.

This is a full-time remote position requiring complete alignment with U.S. Eastern Time (ET) business hours.

The role is ideal for someone who is comfortable working with documents, has strong attention to detail, and can carefully follow established templates, processes, and instructions.

Responsibilities

• Prepare draft agreements based on approved templates
• Update client, partner, location, and other relevant information in agreements
• Review documents for accuracy, formatting, and consistency
• Coordinate agreement edits, comments, and updates with the internal team
• Prepare final versions of agreements for signature via DocuSign or email
• Organize and maintain agreement files and records
• Keep track of document versions and ensure the correct versions are shared for review and signature
• Provide general administrative and documentation support as needed

Requirements

• Strong attention to detail and accuracy
• Good written English
• Strong organizational and time-management skills
• Experience working with Microsoft Word and Google Docs
• Ability to follow templates, processes, and instructions carefully
• Ability to manage multiple documents and requests simultaneously
• Comfortable working independently in a remote environment

• Previous experience working with contracts, agreements, or administrative or legal documentation is a plus

   

Working Conditions

• Full-time
• Remote
• Complete alignment with U.S. Eastern Time (ET) business hours