Accounting / Finance Operations Specialist

About the Role

Deep Knowledge Group is seeking a structured and highly reliable Accounting / Bookkeeping Specialist to support financial operations across a portfolio of international companies and projects.

The role is focused on financial operations, documentation completeness and accounting coordination. It requires someone who can maintain orderly records across multiple entities, ensure that supporting documents are available when needed, prepare clean information for accountants and management, and prevent financial administration from becoming fragmented across different banks, companies, contracts and payment channels.

This is not merely a data-entry bookkeeping role. The successful candidate should actively identify missing documentation, inconsistencies, upcoming requirements and unresolved financial-operational issues.
 

Key Responsibilities

• Collect, organize and maintain invoices, receipts, bank statements, contracts and payment-supporting documentation across multiple entities.
• Maintain clear financial document archives with consistent naming, filing and source tracking.
• Track invoices, payments, recurring costs, contractual payment obligations and outstanding documentation.
• Collect and organize statements and transaction records from company bank accounts and payment platforms.
• Support bank reconciliation preparation and investigate missing or unclear transaction documentation.
• Prepare structured payment packs for management review and approval.
• Maintain records of banking relationships, accounts, payment platforms and relevant administrative documentation.
• Coordinate with external accountants, auditors, corporate-service providers and internal managers.
• Prepare documentation required for VAT, annual accounts and other routine accounting or compliance processes, under the direction of the relevant accountant or responsible manager.
• Maintain visibility over upcoming financial deadlines and documentation requirements.
• Support basic short-term cash and payment planning where required.
• Identify incomplete records, unexplained transactions or missing invoices and follow up until resolved.
• Improve financial-documentation workflows and establish repeatable monthly and quarterly processes.
   

Requirements

• Practical experience in bookkeeping, accounting operations, finance administration or a related function.
• Strong understanding of invoices, bank statements, reconciliations, expenses, payment records and basic accounting processes.
• Excellent attention to detail and ability to work systematically across multiple legal entities.
• Strong Excel and/or Google Sheets skills.
• Fluent or professionally proficient English and Russian.
• Ability to handle confidential financial information responsibly.
• Ability to independently identify missing information and follow up with the relevant person until the record is complete.
• Strong organizational and deadline-management skills.
   

Strong Advantages

• Experience working with international or multi-entity corporate structures.
• Experience with Wise, Revolut or comparable international banking/payment platforms.
• Experience preparing VAT or annual-account supporting documentation.
• Experience coordinating with external accountants and auditors in multiple jurisdictions.
• Familiarity with accounting software and automated financial-document workflows.
   

What Success Looks Like

The objective is for DKG's financial documentation to be continuously organized rather than reconstructed retrospectively.

A successful person in this role will establish a reliable operating rhythm in which transactions can be traced to their supporting documents, accountants receive complete information on time, management can see upcoming obligations clearly, and missing or inconsistent records are detected before they become problems.