Administrator

About the Company
Our partner is a US-based professional services firm. We're looking for a reliable Administrative Assistant to keep the day-to-day running smoothly — client calls, documents, billing, and bookkeeping — while working remotely on US Eastern hours. You'll also support the owner directly with personal and organizational matters.
 

What you'll do

• Answer incoming calls and handle client correspondence
• Work with documents and reporting in Microsoft Word, Excel, PowerPoint, and Outlook
• Handle bookkeeping tasks in QuickBooks — bill paying, vendor invoice control, and record keeping
• Track and follow up on cash collection from clients
• Learn and work in TPS, the company's time tracking and billing software (training provided)
• Support the owner as a personal assistant — scheduling, follow-ups, and personal matters
   

What we're looking for (required)

• Strong spoken and written English
• Confident user of Microsoft Office
• Good understanding of computer automation and a habit of simplifying repetitive work
• Willingness to learn new software quickly — including TPS
• Strong problem-solving mindset: when something breaks, you figure out the issue and know who to reach out to, instead of waiting
• Excellent self-management — you work remotely and own your schedule
• Accuracy and attention to detail with numbers and documents
• Discretion when handling confidential and personal information
   

Nice to have

• Experience with QuickBooks or general bookkeeping
• Experience supporting a US-based or international company
• Advanced Excel skills (formulas, pivot tables, basic automation)

Interview Process

1. Recruiting Interview (30 min)
2. Tech Interview — English proficiency (30-45 min)
3. Technical interview with CEO (30 min)
4. Offer
    

Compensation & Benefits

• Daily standup 9:00–9:45 AM ET (Ukraine: 16:00 – 01:00, or 15:00 – 00:00 during DST mismatch)
• Base Salary – $1,200–1,500/month
• Probation – 3 months, fully paid
• PTO – 10 vacation days + ~10 US public holidays + 10 personal/sick days
• Payment Options – Crypto (white, legal, with proof of origin) or ФОП