Operations Coordinator

We're Hiring: Executive Assistant & Operations Coordinator (Remote)

We're looking for a proactive, organised and detail-oriented Executive Assistant & Operations Coordinator to become the right hand of the business owner and support the day-to-day operations of a growing UK-based property business.

This is a long-term opportunity for someone who enjoys organisation, problem-solving and working in a fast-paced environment. You'll play an important role in keeping the business running smoothly while gaining hands-on experience in operations and international business.

👉 No previous property management experience is required — full training will be provided.
👉 You'll work directly with the business owner and have a real impact on the business.

What you'll do:

• Manage the business owner's calendar, meetings and priorities.
• Handle business correspondence and communicate with tenants, contractors and partners.
• Coordinate property viewings with UK-based letting agents.
• Prepare, organise and maintain business documentation.
• Conduct online research and source suppliers or business information.
• Track deadlines, renewals, certificates and operational tasks.
• Coordinate maintenance works and communicate with contractors.
• Maintain simple financial records and process payroll using accounting software.
• Assist with recruitment and coordination of operational staff when required.
• Support day-to-day business operations and complete ad-hoc administrative tasks as the business grows.

Who we're looking for:

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, Operations Assistant or Project Coordinator is strongly preferred.
• English level B2+ (written and spoken).
• Excellent organisational and time-management skills.
• Strong attention to detail and ability to prioritise tasks.
• Comfortable managing multiple responsibilities simultaneously.
• Positive, proactive and reliable attitude.
• Quick learner with a willingness to take ownership.

• Confident user of Google Workspace, Microsoft Office and LinkedIn (Notion is a plus).

   

  Why you'll enjoy this role:

• Work directly with the business owner and gain valuable mentoring.
• Build practical operations and business management experience.
• Daily communication in English within an international environment.
• Take ownership of meaningful work—not just routine assistant tasks.
• Develop skills that open future opportunities in Operations, Project Management and Business Support.

• Join a growing international business with long-term career potential.

   

  Working conditions:

• Fully remote.
• Full-time position.
• Monday–Friday.
• Working hours: 11:00–19:30 (Kyiv time).
• Monthly salary: USD 800.
• One-month probation period.
• Salary review after 12 months based on performance.
• Long-term collaboraon.

Hiring process:

1. Online interview with the recruiter.
2. Final interview with the business owner.