Finance and Administration Coordinator
- Full-time, fully remote, contractor or employee in preferred locations below
- Preferred locations: Ukraine, Serbia, Latvia, and Hungary.
Unit Group is an international IT staffing and recruitment company operating across Central & Eastern Europe. We provide recruitment, outstaffing, Employer of Record (EOR), payroll, R&D and operational services to startups and technology companies worldwide.
Role Description
We are looking for a reliable, detail-oriented Finance & Administration Coordinator to support our day-to-day financial and administrative operations. The role focuses on finance coordination, accounting support, vendor administration, payroll coordination, documentation, and communication with accountants and external service providers.
This is an excellent opportunity for someone with 1–3 years of experience who enjoys working with numbers, structured processes, technology, and AI-powered productivity tools.
Key Responsibilities
Finance & Accounting Coordination
- Collect, organize, and verify invoices, receipts, and financial documentation.
- Coordinate with accountants regarding bookkeeping, payroll inputs, tax documentation, monthly closings, and year-end reporting.
- Track recurring payments, subscriptions, vendor invoices, and payment due dates.
- Prepare expense summaries, cost analyses, payment reports, and financial overviews for management.
- Support cost-control initiatives by identifying discrepancies and unnecessary expenses.
- Ensure financial documentation is complete, accurate, and submitted on time.
Vendor & Administrative Coordination
- Coordinate with vendors, contractors, accountants, banks, payroll providers, and external service providers.
- Track vendor contracts, renewals, invoices, and required documentation.
- Support procurement activities and maintain purchasing records.
- Maintain organized documentation for suppliers, contractors, and operational partners.
- Assist with general administrative tasks and continuous process improvements.
Payroll Systems & AI Tools
- Support contractor and employee administration through Deel or other payroll and HR platforms when required.
- Assist with onboarding, offboarding, contract updates, and payroll-related administration.
- Utilize AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar to improve productivity, reporting, documentation, and administrative workflows.
- Identify opportunities to automate repetitive administrative and finance processes.
Requirements:
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent practical experience).
- 1–3 years of experience in finance administration, bookkeeping support, payroll coordination, office administration, or a similar role.
- Strong Excel and Google Sheets skills.
- Excellent organizational skills and attention to detail.
- Good written and spoken English.
- Comfortable working with modern SaaS platforms and AI tools.
- Experience with Zoho Books or similar accounting software is an advantage.
- Experience with Deel is an advantage.
- Experience working with payroll, HRIS, EOR, or workforce management platforms (such as Remote, Papaya Global, Oyster, Rippling, Payoneer or similar) is an advantage.
- Ability to work independently, prioritize tasks, and manage multiple deadlines.
Key Competencies
- Financial accuracy and attention to detail
- Administrative excellence
- Analytical thinking
- Process improvement mindset
- AI and digital proficiency
- Strong communication skills
- Reliability and ownership
- Confidentiality and integrity
- Time management
What Success Looks Like
The successful candidate will ensure that financial administration, vendor coordination, accounting support, and payroll-related processes run smoothly and accurately. They will maintain organized documentation, communicate effectively with internal and external stakeholders, leverage AI tools to improve efficiency, and become a trusted operational partner supporting Unit Group's daily financial and administrative activities.