Junior Resource Coordinator

We are looking for a detail-oriented and organized Junior Resource Coordinator to join our team.

In this role, you will help ensure projects run smoothly by supporting resource planning, project administration, financial tracking, and reporting processes. You will work closely with project managers and team members to maintain accurate project data, monitor workloads, and support effective project delivery.

This position is a great opportunity for someone with initial project coordination, administration, or operations experience who enjoys working with data, processes, and cross-functional teams.

What You'll Do

Resource & Workload Coordination

• Monitor employee workload and resource allocation across multiple projects.
• Identify capacity gaps or resource overloads and proactively escalate issues.
• Coordinate project assignments between project managers and team members.
• Prepare workload, capacity, and pipeline reports.

Timesheet Management

• Monitor timesheet submission and approval processes.
• Follow up with employees and managers regarding missing or overdue timesheets.
• Ensure project time records are accurate and up to date.
• Prepare related reports and performance metrics.

Project Financial Support

• Create and maintain project structures in internal systems.
• Support project budgeting and forecasting activities.
• Collect and consolidate project forecasts from project managers.
• Assist with project financial reporting and budget tracking.
• Monitor forecast-to-actual performance and flag discrepancies.

Reporting & Project Administration

• Maintain project-related information and documentation.
• Prepare regular operational and financial reports.
• Support process improvements and data accuracy initiatives.
• Collaborate with stakeholders across different teams and projects.

What We're Looking For

• 1–2 years of experience in project coordination, project administration, operations, or a similar role.
• Understanding of project delivery and resource management principles.
• Strong analytical and organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities simultaneously.
• Confident communication skills and ability to work with different stakeholders.
• Intermediate to Upper-Intermediate English level (B2 or higher).
• Proficiency in Microsoft Office, especially Excel.
• Self-driven, proactive, and comfortable working independently in a remote environment.

Nice to Have

• Experience in consulting, professional services, outsourcing, or IT environments.
• Experience with project management, ERP, or resource planning systems.
• Familiarity with reporting and business intelligence tools.

What You'll Gain

• Hands-on experience in resource and project operations.
• Exposure to project financial management and forecasting processes.
• Collaboration with international teams and stakeholders.
• Opportunities for professional growth within project and operations management.