Accounts Payable Specialist / AP Analyst (IRC290005) Poland, Gdansk

Description

Client produces the best-selling iPad and iPhone app for pilots flying personal and business aircraft, corporate flight departments, and aircraft operators. Customers include individual pilots worldwide, Fortune 500 corporate flight departments, state and federal agencies, leading operators, the military, and leading aircraft OEMs. We have been in the App Store since its grand opening in July, 2008 and are consistently ranked in the top 50 grossing iPad apps in the App Store.

Requirements

We are looking for an experienced Accounts Payable Specialist or AP Analyst in Gdansk to join the Accounts Payable team supporting an international business environment. The ideal candidate brings strong operational AP expertise combined with multilingual capabilities.

Language priority is as follows:
German as first priority, Dutch as second priority, and Norwegian as third priority.
The role requires a structured, detail-oriented professional who can operate independently, collaborate with cross-functional stakeholders, and ensure high-quality financial processing aligned with internal controls and compliance standards.

Requirements:

• Minimum 5 years of hands-on experience in Accounts Payable or a related accounting function.
• B1/B2 in German is mandatory. Dutch and Norwegian language skills are strong advantages.
• Solid understanding of end-to-end AP processes, including invoice processing, vendor communication, reconciliations, and payment cycles.
• Experience working in an international or shared services environment.
• Strong knowledge of ERP systems and MS Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail.
• Strong communication skills and ability to work with internal stakeholders and external vendors across different countries.

Job responsibilities

• Manage end-to-end Accounts Payable processes, including invoice verification, coding, posting, and payment processing.
• Support Balance Sheet account reconciliations, including review and validation of prepaid expenses and accruals.
• Prepare and review account reconciliations for selected Balance Sheet accounts.
• Investigate and resolve discrepancies related to debits, credits, and vendor balances.
• Communicate with vendors in German, Dutch, or Norwegian regarding invoices, discrepancies, and payment status.
• Support the month-end closing activities and ensure accurate financial reporting.
• Ensure compliance with internal controls, accounting policies, and local regulations.
• Collaborate closely with Accounting, Procurement, and other finance stakeholders to ensure accurate and timely processing.
• Identify process improvement opportunities within Accounts Payable and related accounting processes.