Operation and Project Coordinator (Philanthropy)

Operation and Project Coordinator (Philanthropy & Social Initiatives), remote, Ukraine only

We are looking for an Operation and  Project Coordinator to lead and centralize all philanthropy

and social impact projects across Ukraine and internationally. This role is focused on operational excellence and hands-on project coordination, ensuring that all initiatives are structured, well-managed, and effectively executed.

Key Responsibilities:

• Coordinate and manage a portfolio of philanthropy and social projects across Ukraine and other locations
• Serve as the central point of contact for all related initiatives, ensuring alignment and transparency
• Manage and/or support the communications with partners, vendors, and internal stakeholders
• Coordinate contractual processes, including agreements, documentation, and follow-ups (in collaboration with Finance and Legal)
• Manage the full cycle of charity project budgeting, ensuring that all budget updates and funding requests are submitted timely.
• Support and monitor payment processes related to projects (in collaboration with Finance and Legal)
• Ensure proper documentation, reporting, and tracking of all initiatives Identify risks, gaps, and inefficiencies, and proactively suggest improvements
• Bring structure and consistency to project management practices across the function

Requirements:

• Proven experience in project management or coordination roles
• Strong operational mindset with attention to detail and follow-through
• Experience managing multiple stakeholders and streams of work simultaneously
• Ability to balance structure with flexibility in a dynamic environment
• Strong communication skills and ability to manage both formal and informal interactions
• Strong knowledge and practical experience in managing contracts, documentation, and relevant financial processes, including a comprehensive understanding of legal and accounting fundamentals, drafting agreements (e.g., service contracts, donation agreements), preparing supporting documentation, and ensuring general compliance
• Fluency in Ukrainian and English; additional languages are an advantage

Profile:

• Highly organized and proactive
• Comfortable working hands-on with operational tasks
• Able to take ownership and drive initiatives end-to-end
• Structured thinker with a problem-solving mindset
• Discreet and reliable when working with sensitive information
  
  Will be processing only candidates who reside in Ukraine and have FOP (or willing to open). And who have wide range of field experience (not only in IT but in NGO or other fields as well).