Project Coordinator

Project Coordinator

Location: Remote / Hybrid

Type: Full-time

Reports to: C-level executives

Role Overview

We are looking for a highly organized, execution-driven Project Coordinator to support cross-company operations and ensure that internal teams stay aligned, accountable, and on schedule. This role sits at the center of multiple projects across different companies and works in close, daily communication with C-level executives.

The Project Coordinator is responsible for translating strategic direction into clear tasks, tracking execution across teams, and delivering accurate, real-time reporting on progress, risks, and outcomes.

Key Responsibilities

Project & Process Coordination

• Coordinate multiple projects across internal teams and companies
• Break down executive directives into clear tasks, timelines, and ownership
• Ensure processes are followed consistently across teams
• Track dependencies, blockers, and deadlines across ongoing initiatives

Team Management & Communication

• Act as the central point of coordination between internal teams
• Follow up on deliverables and ensure accountability
• Maintain clear, structured communication between teams and leadership
• Escalate issues, risks, or delays early and proactively

Reporting & Documentation

• Provide accurate, timely reporting on project status, timelines, and performance
• Maintain dashboards, trackers, and documentation for all active processes
• Prepare concise summaries and updates for C-level executives
• Ensure data integrity and consistency across reports

Executive Support

• Work closely with C-level executives on priorities, planning, and execution
• Support decision-making with structured data and clear insights
• Assist in aligning teams with shifting priorities and time-sensitive initiatives

Requirements

• Strong organizational and coordination skills
• Experience managing multiple projects or workstreams simultaneously
• Exceptional attention to detail and accuracy in reporting
• Clear, professional communication skills (written and verbal)
• Ability to work directly with senior leadership and handle sensitive information
• High level of ownership, reliability, and follow-through
• Comfortable working in a fast-paced, changing environment

Nice to Have

• Experience in startups or multi-company environments
• Familiarity with project management tools (Jira, Notion, Asana, ClickUp, etc.)
• Experience working with remote or distributed teams
• Analytical mindset with the ability to turn raw data into actionable insights

What We Offer

• Direct exposure to C-level decision-making
• Ownership over critical internal processes
• Opportunity to grow into senior operations or program management roles
• Work in a high-impact, execution-focused environment
• Work with Time Tracker