Head of Operations (Group of Companies)

🚀 We’re Hiring: Head of Operations (Group of Companies) — (Remote | Full-Time)

About the Role

We are building a centralized operations function to support a group of companies that includes EVE, Rebel Capital, and 3DLOOK

Today, these companies face many of the same operational challenges — HR, recruiting, legal workflows, finance coordination, security, documentation, and internal processes — but they address them independently. This leads to duplicated effort, inconsistent execution, and unnecessary load on leadership.

As Head of Operations, you will design, build, and run a shared operational foundation across the group. Your mandate is to create scalable systems, eliminate inefficiencies, and ensure that operations run predictably as the companies grow.

This is a systems-building and ownership role, not an administrative one. We are looking for someone who wants to grow with the group and take on increasing responsibility as the operating platform scales.

Key Responsibilities

• Hands-on ownership of core operational functions, including HR, recruiting, legal operations, security, and internal processes across all companies. This role is execution-first, not advisory.
• Improve and scale operational foundations by personally designing, implementing, and running systems and workflows that support rapid growth without increasing executive overhead.
• Build and deliver AI-powered automation as a distinct operational service, identifying high-leverage opportunities to automate workflows across HR, finance, legal, onboarding, reporting, and internal operations.
• Design repeatable, automation-first systems that reduce manual work, eliminate bottlenecks, and increase speed, accuracy, and consistency across the group.
• Own HR operations end-to-end, including onboarding, offboarding, people policies, performance processes, and tooling — with a strong focus on automation and self-serve workflows.
• Establish and manage recruiting operations across product, engineering, and service teams, including tooling, pipelines, coordination, and process optimization.
• Coordinate legal operations by working directly with external counsel and hands-on managing contracts, documentation, compliance workflows, and corporate filings.
• Support operational security and compliance processes, including audit preparation, control tracking, and ongoing evidence management, leveraging automation wherever possible.
• Partner closely with finance leadership on invoicing, payroll workflows, vendor management, and operational reporting, ensuring processes are reliable and scalable.
• Translate leadership priorities into concrete execution plans, personally driving implementation and ensuring consistent follow-through across teams.
• Build, improve, and maintain SOPs, documentation, and clear ownership across all operational areas, with a bias toward simplicity and automation.
• Proactively identify operational risks, bottlenecks, and single points of failure, and personally drive solutions before they become issues.
• Standardize tools, processes, and execution across the group to reduce duplication, improve efficiency, and enable automation at scale.
• Ensure leadership experiences operations as reliable, predictable, low-friction, and increasingly automated.
• Who We’re Looking For5+ years of experience in Operations, Business Operations, Chief of Staff, or similar roles in fast-growing companies.
• Proven experience building or improving HR, recruiting, and legal processes from scratch and scaling them over time.
• Experience working directly with founders or executive leadership teams.
• Strong systems thinking with the ability to design processes that scale across multiple teams or companies.
• Comfort operating across multiple functions and priorities in a fast-paced, evolving environment.
• High level of ownership, discretion, and integrity when handling sensitive information.
• Strong written and verbal English communication skills.

• Nice to have: experience in service-based or hybrid product-and-service companies.

   

Growth Opportunity

This role is designed to grow with the organization. As the group scales, there is an opportunity to expand this function into a broader shared-services or platform model, with increased scope, leadership responsibility, and long-term impact.

Apply now and let’s build the future of productivity together.