Executive Associate - Marketing and Business Development Operations

About us

UAIN Solutions is an agentic AI service company designing and delivering automation and AI solutions for clients across industries, located in the UK, Europe and the US.

We are a small, senior team that moves fast and runs lean, with AI built into how we work every day. We are looking for someone who wants to grow with us.

Role overview

You will be the operational right hand to our Head of Marketing and CEO. Half of the role keeps the leadership team organised and moving; the other half keeps our marketing engine running.

You will use AI tools daily to research, draft, summarise and automate, so leadership spends time on decisions rather than admin. Expect variety, real ownership and direct exposure to how a growing consultancy is run.

Key responsibilities

Business operations

• Manage calendars, scheduling and meeting logistics for the Head of Marketing and CEO
• Prepare meeting briefs, agendas and follow-up notes, and track actions to completion
• Draft and polish emails, proposals, presentations and internal documents
• Research prospects, partners and topics ahead of client and leadership meetings
• Keep files, CRM records and internal trackers organised and up to date

• Coordinate travel, events and day-to-day admin

   

Marketing operations

• Coordinate the content calendar across website, LinkedIn and email
• Prepare first drafts of posts, case studies and newsletters using AI tools, for leadership review
• Publish and maintain content on the website, CMS and social channels
• Support campaigns and events marketing activities
• Track performance across channels and produce simple reports

• Monitor competitors and industry trends, and share what matters

   

AI-assisted workflows

• Use ChatGPT, Claude and other AI tools to speed up research, drafting, summarising and analysis
• Build and maintain reusable prompts, templates and simple automations/agents for recurring tasks

• Spot manual work that can be automated and suggest better ways of working

   

Qualifications

Required

• Soft skills: result-oriented, proactive and a fast learner – you take ownership, solve problems independently and keep things moving with minimal supervision
• Excellent written and spoken English (B2 or above)
• Fluent, everyday user of ChatGPT and Claude, with confidence in prompting, reviewing and refining AI output
• Highly organised, with strong attention to detail and follow-through
• Able to juggle several priorities and stakeholders in a fast-paced environment
• Discreet and trustworthy with confidential business information

• Basic understanding of digital marketing channels

   

Preferred

• 1-2 years of experience in an assistant, operations or marketing role, ideally in tech, SaaS or professional services
• Experience with tools such as HubSpot, Microsoft 365, WordPress, Canva and Figma
• Experience managing a website or social media accounts
• Basic video editing skills

• Startup experience

   

Who you are

We care more about mindset than a perfect CV. If you are proactive, curious, quick to learn and open to feedback, and you enjoy making things run smoothly, you will fit in well.

What we offer

• Direct exposure to leadership and business strategy
• Hands-on experience across marketing and operations
• Daily work with the latest AI tools and agentic workflows
• A chance to grow quickly within a scaling consultancy
• Flexible working environment and schedule
• Competitive salary
• Professional learning opportunities