Project / Executive Coordinator (Romania)

We are looking for an organized and proactive a Project & Executive Coordinator / Business Assistant to support an executive with operational, administrative, and coordination tasks.

We welcome Ukrainian candidates currently residing in Romania. We would be happy to speak both with experienced Executive/Personal Assistants and with candidates from related backgrounds, such as Project Manager, Operations Coordinator, Office Manager, Executive Assistant, or other administrative and office-based roles.
 

Key Responsibilities

• Coordinate the executive’s schedule and manage their calendar.
• Organize meetings, business trips, and corporate events.
• Monitor task execution and support ongoing projects.
• Prepare presentations, reports, business correspondence, and other documentation.
• Communicate with internal teams, partners, and contractors.
• Research, collect, and structure information to support management decision-making.
• Coordinate administrative and organizational matters.

Our Expectations

• English proficiency sufficient for business correspondence and day-to-day professional communication.
• Experience as a Business Assistant, Personal Assistant, Project Manager, or in a related role will be considered an advantage.
• Strong self-organization and sense of responsibility.
• Ability to plan, prioritize, and track task execution.
• Capacity to work with large volumes of information and effectively switch between different tasks.
• Well-developed communication skills and a proactive approach to work.
• Confident user of Google Workspace and/or Microsoft Office (Excel proficiency will be an advantage).

What We Offer

• Competitive compensation package.
• Official employment and full compliance with Romanian labor legislation and social guarantees.
• Openness to candidates with transferable experience and strong potential.
• A professional working environment with a collaborative, approachable, and supportive manager.
• Opportunities to influence processes and participate in a variety of projects and initiatives.

We would be glad to speak with candidates who enjoy bringing structure to their work, organizing processes efficiently, and helping teams achieve outstanding results.