Personnel Officer

Responsible for personnel administration, employment documentation, and ensuring compliance with labor legislation throughout the employee lifecycle.

• Responsibilities:

  • Administer employee lifecycle processes, including hiring, transfers, changes in employment conditions, and terminations.
  • Prepare, maintain, and archive employment documentation in compliance with labor legislation and internal policies.
  • Manage employee leave and absence records.
  • Maintain accurate employee data in HR systems and personnel files.
  • Support working time administration and provide HR data for payroll processing.
  • Ensure compliance with labor legislation and company policies.
  • Prepare HR reports, certificates, and employment-related documents.
  • Support internal and external audits related to personnel administration.
  • Provide guidance to employees and managers on HR administrative matters.

• Mandatory Skills Description:

  -• Minimum 2 years of experience in HR administration, personnel records management, or a related HR function.
  • Strong knowledge of labor legislation and HR administration processes.
  • Experience in employee lifecycle administration (hiring, transfers, changes, terminations).
  • Knowledge of personnel documentation management and record-keeping requirements.
  • Experience working with HRIS and personnel administration systems.
  • Understanding of working time and leave administration processes.
  • Attention to detail and accuracy in document preparation and data management.
  • Strong organizational and time management skills.
  • Ability to handle confidential employee information.
  • Proficiency in Microsoft Office applications, particularly Excel and Outlook.
  • Strong communication and interpersonal skills.
  • Intermediate or higher English proficiency (written and spoken).
  • Ability to work independently and manage multiple tasks simultaneously.

• Nice-to-Have Skills Description:

  • Experience in large international or multicultural organizations.
  • Experience supporting HR audits and regulatory inspections.
  • Experience participating in HR process improvement and automation initiatives.
  • Familiarity with document management and electronic document workflow systems.
  • Knowledge of labor law requirements related to employee mobility, remote work, and leave administration.
  • Advanced Excel skills, including data analysis and reporting.
  • Experience supporting organizational transformations, employee transitions, or large-scale HR projects.
  • Experience working with electronic document management and digital signature systems (e.g., Vchasno, DocStorage, HR document workflow platforms).