Microsoft 365 Specialist

We are looking for a Microsoft Licensing Optimization Specialist

Location:           Remote (EU)

Start:                  02.11.2026 

Volume:             full-time 

Duration:           until 30.06.2027+option extension 

Languages:       English (must have), German (nice to have)

Your Skills

- Demonstrated experience in Microsoft licensing, software asset management, IT asset management or Microsoft 365 commercial optimization in a large enterprise environment.

- Very good knowledge of Microsoft 365 licensing concepts and the functional differences between E3, E5 and related add-on licenses.

- Practical understanding of licensing implications for Microsoft Teams, Entra ID, Intune, Microsoft Defender, Microsoft Purview, Power Platform and Microsoft 365 Copilot.

- Experience reviewing user populations, consumption data, commercial entitlements and business requirements to derive actionable optimization measures.

- Strong understanding of Microsoft 365 services, Entra ID, user lifecycle processes and group-based license assignment.

- Ability to analyze complex requirements across office-based, operational and shopfloor use cases.

- Advanced data analysis skills, ideally including Excel and Power BI or comparable reporting tools.

- Ability to recognize functional, security and compliance dependencies before proposing a license reduction.

- Consulting mindset with the confidence to challenge established practices in a constructive and fact-based manner.

- Strong stakeholder management and communication skills across IT, business, operations and management audiences.

- Commercial awareness and a clear focus on measurable results.

- Structured, independent and pragmatic working style in an international environment.

- Fluent English; German is an advantage.

Your Tasks

- Microsoft license optimization

- Analyze Microsoft 365 license assignments, entitlement structures and available usage information across the organization.

- Identify licenses that can be downgraded, reassigned or removed without negatively affecting business operations, security or compliance.

- Provide transparent, data-based recommendations for reducing E5 consumption and improving the overall license mix.

- Quantify potential savings and track agreed optimization measures through to completion. Business and technical use case assessment

- Work with stakeholders from corporate functions, workplace services, operations and shopfloor environments to understand actual requirements.

- Translate business and technical use cases into the Microsoft capabilities and license components that are genuinely required.

- Challenge existing assignments constructively and identify lower-cost alternatives where the full E5 capability set is not needed.

- Consider dependencies involving identity, endpoint management, collaboration, security, compliance and automation before recommending changes

- External workforce review

- Perform a structured review of Microsoft licenses assigned to external users.

- Assess whether access and functionality are still required and whether the assigned license level is appropriate for the individual use case.

- Recommend reduction or complete removal where a license is not justified.

- Support clear joiner, mover and leaver rules to prevent licenses remaining assigned after the business need has ended

- Governance and stakeholder coordination

- Collaborate with Digital Business Solutions, Global Workplace, Identity & Access Management, Information Security, Procurement, HR and relevant business representatives.

- Review existing provisioning and assignment logic and recommend sustainable controls for future license demand.

- Document decisions, assumptions and exceptions in a way that is auditable and understandable for business and IT stakeholders.

- Prepare concise management updates covering consumption, opportunities, decisions, risks and realized savings.