Project Coordinator

Brief introduction

We are looking for a highly organized, proactive, and versatile Project Coordinator to help keep our projects, development work, hiring, testing, and daily operations organized and moving forward.

You do not need years of formal project management experience. We care more about whether you are smart, reliable, adaptable, comfortable with technology, able to prioritize, and able to use good judgment.

About us

Deploy Staff automates the manual work large enterprises run on: finance, operations, customer service, reporting. We build complex systems for clients in the US and UAE (currently primarily UAE), centered on production RAG and LLM workflows that read real documents and integrate with real ERP and finance systems.

Despite the name, we don't place specialists into other people's teams. We are not an outstaff company.

What you will do

• Keep projects organized and priorities visible
• Decide what needs attention first, and keep the team focused
• Schedule meetings and coordinate with clients and team members
• Turn meeting discussions into clear, actionable tasks
• Follow up with developers so nothing stalls or gets forgotten
• Test new features, spot issues, and write clear, reproducible bug reports (tracked in Jira)
• Keep project boards, docs, and task lists up to date
• Help with hiring: screening, interview coordination, applicant tracking
• Prepare project updates for clients and management
• Support the team with general coordination and admin tasks

What we are looking for

• Excellent written and spoken English
• Highly organized, with strong attention to detail
• Good judgment - notices when something doesn't add up, asks the right questions
• Prioritizes and works independently, without needing constant direction
• Comfortable testing software and spotting issues
• Comfortable learning new tools (we mainly use Jira, Slack, Google Workspace)
• Understands problems and explains them clearly to developers, clients, and candidates
• Reliable, responsive, accountable, and takes ownership
• Adaptable when priorities or direction shift
• Experience with software projects, PM, QA, recruiting, or business operations is a plus, not required

We are looking for someone versatile who can bring order to busy projects, adapt when priorities change, understand what matters most, and make sure things keep moving.

Please apply with a short cover letter (for example, introduction about your experience and why you think you would be a good fit).