Admin Manager — Dubai

About Us

At Deep Knowledge Analytics, we develop innovative technologies and analytical solutions that support the operational infrastructure of high-tech sectors.

As we expand our presence and establish a new office in Dubai, we are seeking a proactive, highly organized and hands-on Admin Manager to support the setup, launch and ongoing administration of the office.

This role is focused on office operations, administration, procurement, vendor coordination and practical local support across Dubai.

Role Description

The Admin Manager Dubai role is a full-time, hybrid position based in Dubai, United Arab Emirates, with a mix of office presence and work-from-home flexibility. The Admin Manager will oversee day-to-day administrative operations, including office management, coordination of schedules, meetings, travel arrangements, and document handling for local and remote teams. Responsibilities include managing vendor relationships, supervising administrative support staff, ensuring compliance with internal policies, and maintaining efficient processes for procurement, facilities, and record-keeping. The role will also support internal reporting, assist with onboarding and offboarding workflows, and coordinate cross-functional communication with global stakeholders. The Admin Manager is expected to implement best practices in administration, proactively resolve operational issues, and contribute to a professional and organized working environment. 

Key Responsibilities

1. Search for suitable office premises in Dubai and coordinate property viewings and lease discussions.
2. Organize office setup, including furniture, equipment, internet and required services.
3. Source and manage local suppliers, vendors, landlords and service providers.
4. Compare quotations, coordinate purchases and monitor deliveries.
5. Support day-to-day office administration and operational requirements.
6. Additional assistance in Office coordination inside/outside the office
7. Strong office administration and operations management skills, including scheduling, document management, and facilities coordination.
8. Experience with process improvement, workflow optimization, and basic project coordination in a fast-paced environment.
9. Proficiency with productivity tools and office software (e.g., Microsoft Office or Google Workspace, digital filing systems, collaboration platforms).
10. Solid organizational, planning, and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
11. Excellent written and verbal communication skills in English; additional language skills relevant to the region are an advantage.
12. Demonstrated ability to work independently and as part of a multicultural, geographically distributed team.
13. Familiarity with UAE labor and office regulations is beneficial, along with a professional, detail-oriented, and ethical approach to work.

Requirements

1. Higher education.
2. 3–4+ years of experience in Administration Processes, People Operations, Office Management or Administration.
3. Excellent organizational, communication and negotiation skills.
4. Ability to manage multiple Admin/HR and operational tasks independently.
5. Strong problem-solving and results-oriented mindset.
6. English and Russian — required.
7. Based in Dubai 
8. High mobility across Dubai.
9. Category B / UAE-equivalent driving licence strongly preferred.
10. Own car is preferred.

Nice to Have

1. Previous UAE/Dubai work experience.
2. Experience launching or relocating an office.
3. Experience with office leasing, furniture/equipment procurement or vendor management.
4. Experience in startups, technology companies or scaling teams.
5. Understanding of KPIs and performance management.
6. Existing network of Dubai suppliers, property agents or service providers.
7. Valid UAE work visa