Operations, Administrative Coordinator
We're a growing software company, and honestly, the day-to-day operational stuff has gotten to be a lot. We're looking for someone sharp and organized to take it off our plate — documentation, credentials, subscriptions, salary tracking, and whatever else comes up. No two days look the same, so we need someone who's genuinely comfortable with variety and can just... figure things out.
This is a high-trust role. You'll have access to sensitive information (passwords, financial details), so we're looking for someone who takes that seriously, not just someone who's "organized."
What You'll Do
- Keep our documentation and internal knowledge organized and up to date
- Manage passwords and account access with real discretion
- Help track salaries and payments
- Own our subscription stack — know what we're paying for, cancel what we don't need, catch billing issues
- Handle general admin and operational tasks
- Jump on ad-hoc projects as priorities shift (they will)
What We're Looking For
- Excellent written and spoken English
- Real experience in operations, admin, or executive/personal assistant work
- Someone detail-oriented who doesn't let things slip
- Trustworthy — this matters more than almost anything else on this list
- Solid overlap with EST hours
- Comfortable with ambiguity and a task list that changes daily
- Available part-time to start, open to full-time down the line
What We Offer
- Fully remote, flexible schedule
- A real path to full-time as the role grows
- Direct access to leadership — you won't be buried in layers of process
If this sounds like you, we'd love to hear from you.
Please apply with a short note on your relevant experience and availability.