Sales Operations Specialist

About the Role

We’re looking for a Sales Operations Specialist to own the operational engine behind our sales and revenue motion — CRM, pipeline, reporting, proposals, contracts, and warm-signal automation.

This is an ownership role, not a support role. It’s also not a sales role: you won’t carry a quota. You’ll diagnose problems, build solutions, and keep leadership informed at the decision level. If you thrive working independently and want real ownership over a revenue ops function — this is it.

What You’ll Own

• CRM & Data Integrity — Keep HubSpot clean, accurate, and automation-ready (95%+ field compliance)
• Pipeline Management — Maintain deal-stage accuracy, spot stalled deals, build automation that reduces manual updates
• Proposals & Contracts — Draft, review, and send proposals via PandaDoc within 1 business day of request
• Deal Setup & Billing — Set up billing portals, maintain the HubSpot product library, coordinate with Finance
• Reporting & Forecasting — Weekly/monthly pipeline and performance reports; forecast within ±15% of actuals
• Pre-Call Automation — Ensure accounts are classified and enriched before discovery/demo calls
• Warm-Signal Routing — Capture inbound signals, route to the right owner, report on conversion
• Process & Tools — Document SOPs, improve workflows, support tool adoption across the sales team

Tools You’ll Work With

HubSpot · PandaDoc · ClickUp · Google Workspace · AI notetakers · (LinkedIn/email outbound tools a plus)

What We’re Looking For

• 3+ years in a sales or revenue operations role, where running the systems and processes behind sales, not selling, was your main job
• Hands-on CRM administration (HubSpot preferred) and a track record of learning new tools quickly
• Proven track record building processes from scratch and documenting them
• Analytical mindset — you bring data-driven recommendations without being asked
• Excellent English (written and verbal)
• Self-directed: you manage your own deadlines and escalate judgment calls, not routine tasks
• Highly organized: you juggle proposals, billing, reporting and data hygiene without things slipping

Nice to have: experience with LinkedIn or email outbound tools (HeyReach or similar)
 

Engagement & Compensation

• 📍 Remote, Ukraine preferred
• 🕐 Part-time or full-time · 11:00–19:00 Kyiv Time
• 📄 Independent contractor · Impactable LLC (US entity)
• 💰 $2,500–$3,500/month gross (~$30,000–$42,000/year)

Selection Process

HR screen (1h in English) → interview with the Strategic Partnerships Advisor (experience and fit - in English) → live skills assessment for finalists, if needed → CEO meeting (30 min)