Global Mobility Coordinator

ELEKS Human Capital Administration is looking for a Global Mobility Coordinator in Kyiv, Central and Western Ukraine (remote options available). 

REQUIREMENTS
 

• Experience working with documentation and/or international teams is a plus
• Interest in global mobility, immigration and international processes
• Basic understanding of immigration processes (work permits, visas, residence permits) or strong willingness to learn
• Basic understanding of international taxation, social security rules, and C2C calculations, as well as how these impact employee compensation across different countries
• Understanding of commonly used office and collaboration tools (Jira, Office, SharePoint, Google Drive, Workday
• Вachelor’s/Master's degree in Law, International Economics, International Relations, or a related field
• Strong attention to detail and organizational skills

• Upper-Intermediate level of English or higher (both written and spoken)

   

RESPONSIBILITIES
 

• Organize and coordinate legal employment processes for international employees, including preparation and handling of all required documentation
• Support visa, work permit, and other immigration-related processes for employees and, where applicable, their family members
• Provide support throughout the employee lifecycle, namely employment changes, and termination processes.
• Participate in compensation and engagement structure calculations (C2C), including taxes, social contributions, and other employment-related costs, and support alignment with relevant stakeholders
• Provide basic explanations of international taxation concepts, including double taxation and tax implications of cross-border employment arrangements
• Ensure accuracy of employee data and verify all documents required for immigration, employment, and termination processes
• Conduct consultations with employees regarding immigration, employment, and related administrative or tax processes, and assist with application forms when needed
• Provide employees with clear information about immigration and employment processes, requirements, and next steps
• Track and maintain case statuses in internal systems (e.g., Jira, Workday, and other databases).
• Prepare and monitor expense reporting related to immigration, employment, termination, and related legal or administrative costs
• Ensure regular communication with stakeholders regarding case progress and key process updates.
• Support international employment arrangements, including short-term assignments and other cross-border employment structures
• Provide necessary data for payroll, taxation, and social security setup as well as employee termination processes.
• Communicate company policies, immigration requirements, and tax implications related to international employment to employees and stakeholders
• Oversee immigration and visa operations to ensure compliance with applicable laws and internal policies.
• Support compliance-related matters, including cross-border taxation, social security, immigration, onboarding, and termination processes
• Act as the main point of contact for employees, managers, recruiters, and HR stakeholders on immigration, employment, and termination-related matters
• Collaborate with Accounting and Legal teams to resolve issues related to employment setup, immigration, onboarding, and termination processes
• Monitor changes in immigration, labor, and tax legislation and ensure processes are updated accordingly.
• Identify gaps in current employment, immigration, and termination processes and proactively propose and implement improvements
• Contribute to the continuous improvement of internal policies, tools, and workflows related to employment and immigration processes
• Perform other duties related to employment, immigration, and termination processes as assigned