Operations Admin Specialist

About the role

We are hiring a smart, proactive operations/admin specialist to support day-to-day execution and ensure fast turnaround across markets. You will handle administrative tasks, documentation, coordination, and operational follow-ups across teams and partners.

Key responsibilities

• Prepare and submit documentation to partners, vendors, banks, and service providers.
• Coordinate operational requests across internal teams (tech, design, support, compliance).
• Track tasks, deadlines, approvals and follow-ups; keep workflows moving.
• Support client onboarding coordination and basic customer support escalations.
• Maintain internal records, checklists, and process documentation.
• Schedule calls, manage communications, and ensure timely responses during US business hours.
  
   

Ideal candidate profile

• 2+ years experience in administration / operations / executive assistance.
• Strong English (written + spoken), highly organized, detail-oriented.
• Fast learner with high ownership: can figure things out independently.
• Experience in fintech/crypto is a plus (but not mandatory if you learn quickly).
• Comfortable working across time zones and managing multiple priorities.

Work conditions 

09 00-18 00 per New York Time zone

Fully remote

Compensation

Market-based. Target range discussed: $1,500–$2,000/month (depending on experience and scope).