Recruiting Operations Specialist / Recruiting Ops

About the company
Turning marketing into a market-domination weapon, we created a new category - the marketplace for future customers. Businesses shop for leads as they shop for products in e-commerce: you see everything about a lead before you buy - full transparency, control, and predictable outcomes. We’re the #1 lead marketplace in the USA, and we’re accelerating.

Role overview
We’re hiring a Recruiting Operations Specialist to build and run the operating system behind our hiring process. You’ll own the day-to-day mechanics of recruiting: CRM structure, automation, scheduling, pipeline health, and reporting. This role exists to remove friction, keep the process fast and clean, and free up recruiters to focus on hiring great people.

🔧 What You’ll Be Doing:

• Own and improve our recruiting CRM (PeopleForce): stages, statuses, templates, and data standards

• Keep the pipeline healthy across all open roles by tracking progress, spotting bottlenecks, and preventing “stuck” candidates

• Manage interview scheduling and coordination with Hiring Managers to keep speed high and no-shows low

• Build and maintain a clean feedback cycle: reminders, follow-ups, and strict timelines after each interview stage

• Create clear weekly recruiting reports for the CEO and Head of Recruitment (progress, risks, priorities)

• Set up lightweight recruiting automation (notifications, templates, reminders, integrations) to reduce manual work

• Improve candidate experience by ensuring fast communication, clear expectations, and a consistent process

✅ What Makes You a Strong Fit:

• 1+ year of experience in Recruiting Ops / HR Ops / Talent Ops, or strong recruiting operations experience inside a fast-paced team

• Hands-on experience with ATS/CRM systems (PeopleForce, Greenhouse, Lever, Workable, or similar)

• Strong attention to detail and high standards for data quality and process discipline

• Ability to manage multiple vacancies and stakeholders without losing speed or structure

• Confident communication skills: you can push for feedback, clarify expectations, and keep people accountable

• English level: Intermediate+ (you can write messages, coordinate scheduling, and work with English-speaking stakeholders daily)

➕ Bonus if you have:

• Experience building recruiting dashboards or reporting in Power BI / Looker / Google Sheets

• Experience with Zapier / Make or basic API-based automation

• Background in high-volume recruiting environments or rapid scaling phases

• Experience improving SLA and time-to-hire in a measurable way

🎁 Why You’ll Love It Here:

• You’ll work at the core of a product-led, AI-powered startup where data drives every decision

• Your work will ship fast and impact thousands of users

• High autonomy, low bureaucracy: we trust you to own your domain

• Remote-first culture with flexible hours and async-friendly communication

• Salary (fixed base) ABOVE the market average

• A smart, passionate team that moves fast, supports each other, and builds cool stuff

• 15 paid vacation days plus 5 paid sick days annually

• Paid access to courses, books, and growth resources

• Real decision-making power and ownership of your results