UAtech World Series Coordinator to $2000

Event Coordinator – UAtech World Series (Global, Remote)

Project: UAtech (nonprofit, Toronto–Kyiv)
Location: Remote (Ukraine/Europe/North America preferred)

Role: Global
Commitment: Full-time
Travel: Occasional international travel might be required

About UAtech

UAtech is a global non-profit initiative dedicated to elevating Ukrainian and international founders on the world stage. We organize founder/investor side events alongside major technology conferences such as Web Summit, TechCrunch, VivaTech, and others.

In 2026, UAtech will deliver 20+ global side events, each featuring startup pitch competitions, panel discussions, and networking sessions. Our mission is to amplify startup visibility, strengthen global founder/investor connections, and spotlight Ukrainian innovation worldwide.

Role Overview

We are seeking a highly organized and proactive Event Coordinator to manage the end-to-end planning and execution of UAtech’s global event series.

This role is ideal for someone who thrives in fast-paced environments, enjoys working across cultures and time zones, and can manage multiple events and vendors simultaneously. The Event Coordinator will ensure every UAtech side event is organized in a professional, seamless, and impactful way.

Who You Are

You are proactive, energetic, and thrive in dynamic environments. You enjoy juggling multiple projects, solving problems quickly, and collaborating across teams. You take ownership, stay calm under pressure, and can coordinate complex logistics across borders with ease. Most importantly, you care about creating great events and supporting startup founders, investors, and the global UAtech community.

Key Responsibilities

Event Planning & Logistics

• Coordinate all logistical aspects for 20+ international side events across Europe, North America, and APAC (venue, catering, equipment, photo/video, registration, printed materials, and branding).
• Prepare and manage timelines, checklists, and operational workflows for each location.
• Arrange supplies, printed materials, and technical requirements for vendors .
• Provide on-site coordination (if applicable) or remote operational oversight during the event.

Operations & Vendor Coordination

• Communicate with event venues, vendors, and local partners across multiple countries.
• Negotiate pricing, secure bookings, and ensure timely delivery of all services.
• Track expenditures and support budget management for each event.

Communications & Documentation

• Prepare and distribute event briefs and operational updates to internal and external stakeholders.
• Collect post-event feedback, support debriefs, and handle to event reporting.

Cross-Team Coordination

• Work closely with UAtech team members managing speakers, startups, guests, volunteers, and media coverage to ensure smooth execution and alignment across all event components.
• Facilitate clear communication between teams so that every UAtech event is delivered successfully and consistently across regions.

Multi-Event & International Workflow

• Coordinate multiple events happening in parallel across Europe, North America, and beyond.
• Work efficiently across time zones and respond quickly to urgent operational needs.
• Maintain an accurate global events calendar and ensure all processes run in sync.

Requirements

Must-Have Skills & Experience

• Experience in event coordination or project management (international events preferred).
• Strong organizational and multitasking abilities; able to manage several events at once.
• Excellent command of English (written and spoken).
• High responsiveness, agility, and ability to work under pressure.
• Comfortable working with vendors, partners, and stakeholders from different countries and cultures.

Nice to Have

• Experience organizing startup, tech, or innovation-related events.
• Experience with remote, distributed teams.
• Ukrainian language skills are a plus (not required).

What's In It For You? 

• Get Huge Global Tech Exposure: You'll have a VIP pass to the world of tech, helping coordinate over 20 international events at major conferences like Web Summit, VivaTech, TechCrunch, and SXSW.
• Build an International Network: You'll work directly with founders, investors, speakers, and partners from Europe, North America, and the APAC region, building lasting connections in the global startup scene.
• Real Impact: You'll join a mission-driven nonprofit that directly supports Ukrainian and international founders, creating tangible opportunities.
• Real Autonomy & Creative Freedom: Forget micromanagement. You'll get ownership and space to propose improvements, build processes from scratch, and bring your best creative ideas to a super fast-growing global program.
• Remote Work Life: Enjoy the freedom to structure your day your way, all while being part of a supportive, energetic, and 100% remote team.