Operations Coordinator

Responsibilities

• Support and improve company operations, taking ownership of processes and helping the team operate more efficiently as we scale.
• Plan and book domestic and international travel itineraries, including handling visas, accommodations, and logistics.
• Serve as the primary point of contact for internal and external communications on behalf of the Executive Team.
• Manage personal errands, appointments, and administrative tasks to ensure seamless personal and professional commitments.
• Maintain records, organize files, and securely handle NDAs, contracts, and other official documents.
• Provide general administrative support to ensure seamless daily operations
• Organize team off-sites, retreats, and company events, including managing logistics and budgets.
• Leverage AI tools to optimize scheduling, communication, and workflow management.
• Stay updated on productivity and AI tools, integrating them to enhance efficiency.
• Conduct research and gather relevant information to facilitate meaningful connections, while planning and coordinating meetings at business events for optimal scheduling and efficiency.

Qualifications

• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Hands-on experience planning travel, managing schedules, and coordinating events.
• Tech-savvy with proficiency in AI tools (e.g., ChatGPT, Perplexity, or similar) and productivity software (e.g., Google Workspace, task management tools).
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Fluent level of spoken and written English
• Strong written and verbal communication skills, with a professional demeanor.
• Highly proactive, responsible, and trustworthy, with the ability to handle confidential information with care.

Perks & Benefits

• Work at a very innovative AI startup
• Join our stock option program and grow with us as we redefine the industry.
• Thrive in a creative, fast-paced environment that values curiosity and experimentation.
• Be part of a company that values your ideas, skills, and drive to make a tangible difference.

Ready to Join Us?
If you're passionate about supporting high-performing executives, excited about working with AI tools, and eager to make an impact in a fast-paced startup, we want to hear from you!

Apply now and let’s build the future of productivity together.