Business Operations Manager

The role involves leading a local team of administrative personnel at the Ukraine site, comprising of four key departments: Facilities, Finance, Purchasing, and Import/Export. The team's primary objective is to ensure the smooth operation of the Ukraine site, while adhering to both company global policies and local government regulations.

Job Description
In your new role you will:

Facilities Team Responsibilities
 

• Administer facilities, which encompasses building management, supply chain management, accounts payable, handling facility-related emergencies, and troubleshooting issues
• Serve as the first level contact with the landlord and the global facility team in Munich
• Manage the facility budget and control operational costs to ensure efficient use of resources

Finance Team Responsibilities
 

• Act as the first level contact with outsourced financial and legal companies, as well as the Corporate Service Center Team in Porto
• Facilitate and respond to internal audits to ensure compliance with company policies and regulatory requirements
• Support Private Entrepreneurs with contracts and accounting to ensure seamless business operations
• Manage purchasing and import/export functions to ensure timely and cost-effective procurement of goods and services

Purchasing and Import/Export Responsibilities
 

• Manage import and export documentation to ensure compliance with EU and Ukrainian regulations
• Ensure compliance with EU and Ukrainian regulations to avoid any legal or financial repercussions
• Manage the legal entity to ensure that all business activities are conducted in accordance with company policies and regulatory requirements

Compliance and Process Management
 

• Coordinate processes and set up procedures related to the business activities of the Cypress Ukraine entity to ensure compliance with both the company's global policies and local government regulations.

Contract Management
 

• Review and arrange the signing of sales, service, and lease agreements between the Ukraine entity and vendors/customers. 

Your Profile
You are best equipped for this task if you have:
 

• At least 5 years of experience in Management
• Experience or knowledge in areas of functional responsibilities in Ukraine and familiarity with EU equivalents
• Finance and accounting knowledge/experience
• Import and export laws/procedures, as well as Contract and business law knowledge/experience
• Strong organizational and time management skills, and the  ability to prioritize
• Excellent communication and interpersonal skills
• Exceptional attention to detail
• Strong problem-solving skills and analytical abilities
• Proficient in MS Office
• Fluency in English

Please send us your CV in English.