Operations Specialist Offline
We’re looking for an Operations specialist / Executive Assistant to our CEO who will grow into a department head within a couple of years.
You’ll start by supporting the CEO directly and playing a key role from day one. There’s a lot of work to do, but you’ll have all the tools and support you need — including direct and constant communication with the CEO, HR, and the team.
It is a startup environment, and we are actively growing. Working hours 9 AM — 6 PM EST, remote. For big projects, meetups we expect you to be available outside of this time frame to coordinate it in real time. This is a fully remote position, so you can work from wherever you’re most productive.
What you’ll do:
— Take over all administrative tasks from the CEO. This is your core mission: not to create problems, but to solve them
— Be confident enough to negotiate deals with partners, vendors, and own the tasks from A to Z with vendors and, team
— Oversee all incoming and outgoing communications: emails, reports, and internal correspondence
— Keep the executive’s calendar up to date: add events, reschedule appointments, and provide daily briefings
— Conduct research and create reports on various topics based on the executive’s needs.
— Plan and organize external events such as fundraisers, tournaments, and appreciation events
— Maintain a high level of organization and discretion with sensitive information
Example of a typical task:
We need to find a contractor to create lighting for our showroom in New York. We expect this person to take a methodical approach:
- research the market,
- collect quotes from contractors,
- analyze and compare options,
- present 2–3 top choices to the CEO with reasoning behind each recommendation,
- hire the selected contractor,
and fully coordinate the entire project.
What you’ll need:
— Nerves of steel and an absolute rock under pressure character
— A get things done attitude
— Ability to handle sensitive information with discretion
— Ability to process and present information concisely
— Strong research, reporting, and presentation skills
— Experience in the same position or as a project manager/operations manager
— Proficiency in Google Drive, Google Calendar, Monday, Zoom, Slack
— Previous experience in the construction or window industry will be a bonus
What we offer:
— Remote work
— USD salary, let’s talk to discuss your skills
— Access to industry events, training, and networking opportunities
— Honest feedback and open communication
— Budget for education and your professional development
— Minimal bureaucracy and streamlined processes
If you are interested, please apply by filling out the form
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