Team Support Specialist for VP and HR Offline

We’re GenAI.Works: the world’s largest AI community, with over 10 million members worldwide. Our mission is to help builders, creators, and lifelong learners master the future of AI.

We’re an AI-driven startup creating cutting-edge products across media, education, tools, events, and content. Through our platform, we offer industry-leading courses designed to equip storytellers, technologists, and creatives with the skills to thrive in the AI era.

About the role:

We are seeking a highly organized and reliable Executive Assistant to provide day-to-day support to senior leadership. This role is ideal for someone with basic experience who’s proactive, detail-oriented, and has strong communication skills—especially in English. You’ll play a key role in keeping operations smooth and ensuring leadership is focused on what matters most. 

Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with email and communication management, drafting responses where needed
• Help prepare meeting agendas, notes, and follow-ups.
• Provide general administrative support to leadership and team members.
• Handle confidential information with discretion.

• Maintain organized records, files, and shared drives

   

Requirements:

• 1+ year of experience in an administrative or assistant role (internships/freelance work included).
• Strong attention to detail and problem-solving skills.
• Good conversational and written English skills (Upper-Intermediate or above).
• Excellent organizational and time-management abilities.
• Comfortable using tools like Google Workspace (Docs, Sheets, Calendar), Chat GPT, and Slack.

• A proactive attitude and willingness to learn quickly.

   

Nice to have :

• Prior experience working with startup or remote teams.
• Familiarity with tools like Notion, Jira, or Confluence.

• Basic understanding of business operations or executive workflows.

   

Why join us?
You’ll be part of a fast-moving team where your work truly matters. This is a great opportunity to grow your skills, gain exposure to leadership and strategic work, and play a key role in building something exciting.