Project Coordinator to $2000 Offline

🧾 Executive Assistant / Admin – Right Hand to CEO (Remote)
📍 Location: 100% Remote (Worldwide)

⏰Hours: Full-time position (EST time zone)
💼 Employment Type: Full-time (Flexibility across time zones is essential)

✨ About the Role:
We are looking for a highly capable, hyper-responsive, and proactive Executive Assistant to act as a true extension of the CEO—who lives inside the inbox, calendar, and operations of a rapidly evolving, multi-business-line environment. If you are highly organized, exceptional at managing chaos, and thrive in a fully remote setup where no two days are alike, this is your calling.

📌 What You’ll Own:
💬 Inbox & Communication Command Center
• Monitor and respond on behalf of the CEO’s email 24/7 across multiple time zones and business lines.
• Act as the gatekeeper and bridge across all communication channels (email, Slack, WhatsApp, etc.).
• Draft, edit, and follow through on all high-priority internal and external correspondence.

📅 Calendar, Meeting & Workflow Domination
• Manage daily calendars with rapid adjustments, scheduling, and prioritization.
• Prepare meeting agendas, take real-time notes, capture key decisions, and track action items.
• Coordinate across time zones and maintain control over shifting priorities.

📄 Document & Presentation Generation
• Prepare client decks, board memos, internal reports, executive summaries, and workflows.
• Design clean, clear slides and business documents from rough notes or briefs.
• Manage all shared folders and filing systems (GDrive, Notion, Airtable, etc.)

🧩 Business Ops & Special Projects
• Interface with team leads across marketing, product, partnerships, and finance.
• Coordinate cross-functional updates and help shepherd initiatives to completion.
• Handle light project management: timelines, task assignment, follow-ups.

🧠 CEO Shadowing & Anticipation
• Think two steps ahead. Flag what’s coming, what’s missing, what’s urgent.
• Be in sync with the CEO’s priorities, energy, and expectations.
• Maintain a calm, solution-oriented approach in high-pressure moments.

🛠 Tools & Systems You'll Work With:
Comms: Gmail, WhatsApp, Telegram, Slack
Docs/Files: Google Workspace, Notion, Airtable, Dropbox
Meetings: Google Calendar, Zoom, Calendly
Design/Slides: Canva, Google Slides, Figma (basic)
Productivity: Notion, Trello, Asana, ClickUp

✅ What You Bring:
• Fluent English, written and verbal (bonus if you speak other languages)
• 3+ years of executive assistant, chief-of-staff, or coordination experience (ideally with founders, startups, or executives)
• Obsessed with organization, accuracy, speed, and clarity
• A+ judgment, discretion, and confidentiality
• Self-starter attitude—you’re always on, even before being asked

💡 Bonus Points For:
• Experience working with tech startups, ecommerce, remote teams, or international clients
• Background in business, marketing, operations, or executive support
• Design skills or visual presentation polish

🚀 Why You’ll Love This Role:
• Work side-by-side with a visionary founder on high-impact work
• Be in the room where it happens, shaping decisions and influence
• Full remote flexibility with ownership and autonomy
• Every day will be different—and your fingerprints will be on everything