Digital Marketing Project Manager (US Healthcare, 12 PM – 8 PM, EEST) to $3500

Working hours: 12:00–20:00 Kyiv time
Team: Marketing

About

It is a Barcelona-based tech-driven marketing company at the forefront of pharmaceutical and healthcare marketing in the US. We’re known for our proprietary all-in-one multichannel marketing automation platform (aka “Hubspot for Pharma”) that helps pharma brands engage healthcare professionals — from doctors to nurses to pharmacists — with precision, scale, and efficiency.

Our platform was built in-house over the past four years, based on a deep understanding of market needs and technical limitations of existing tools. It enables seamless campaign activation, audience journey optimization, and full integration with client CRM and CDP systems. That’s why clients like Merck, Pfizer, AstraZeneca, and Bayer choose to work with us — and stick around.

Joining us means working with a team that values clarity, autonomy, and smart execution. Our flat hierarchy, minimal bureaucracy, and culture of intellectual curiosity make this a great place for proactive, driven people to grow.

Why You’ll Love It Here

• Flat structure: No corporate layers, just smart people solving hard problems together.
• Growth potential: The more you take on, the more room you’ll find to grow.
• Intelligent Ukrainian/American team: You’ll be surrounded by clever and capable teammates.

About the Role

We’re looking for a Digital Marketing Project Coordinator who is a tactical and execution-focused internal champion. The responsibilities cover the planning, coordination, and day-to-day management of digital marketing projects, ensuring that the strategies set by the Account Managers are effectively brought to life. The role serves as a critical link between the strategic vision and the operational execution, providing feedback and monitoring progress.

You'll be joining a friendly and sharp marketing team, currently made up of:

• CMO
• 3 x Digital Project Coordinators
• Media Buying Team Lead
• 3 x Paid Media & Analytics Specialist
• 2 x Data & Reporting Specialist
• Data QA Specialist

What You’ll Be Doing

• Client & Account Management: Act as the main liaison between a strategy (set by Account Managers) and execution team, ensuring communication is clear, timely, and productive throughout the project lifecycle. You'll bridge the gap between Account Managers and internal teams, gathering precise project requirements and making sure everyone stays aligned and up to date.
• Project Coordination: Ensure smooth coordination across the Marketing & Reporting teams by efficiently assigning tasks and tracking their progress. You’ll be responsible for: 
  - Creating detailed project plans and timelines, breaking down tasks for specialists (media buyers, analysts, etc.).
  - Coordinating the day-to-day execution of campaigns, ensuring timely and high-quality output controlling the program's budget.
  - Overseeing project management tools and documentation to maintain transparency and accountability.
• Quality Assurance in Deliverables: Review deliverables (media plans, campaign reports) to ensure accuracy and timely completion before sending to Account Managers.
• Sales and Reporting Support: Oversee report creation and quality control, participate in client calls to address detailed technical questions.
• Platform and Data Management: You’ll manage client accounts on our platform, coordinate with the development team for updates, and help ensure the platform stays compliant with evolving ad network requirements.
• Documentation & Knowledge Sharing: Regularly update our internal Wiki to ensure critical information is accessible and up to date. Your contributions will help foster a culture of transparency, shared expertise, and continuous improvement within the team.
• Time and Resource management: Make sure the Team's workload is balanced, tasks are assigned and tracked in a timely manner.
• Risks and Issues Management: Make sure risks are identified, tracked and mitigated at an early stage. Escalate critical issues to the Head of Digital Marketing or relevant stakeholders.

Requiered Qualifications:

• Fluent English, both written and spoken.
• Experience in marketing/project management — ideally in the healthcare or pharmaceutical space.
• Confidence working with Excel and project management tools.
• Strong communication, coordination, and multitasking skills.
• A detail-oriented mindset with the ability to own projects end-to-end and continuously improve them.
• Knowledge of ClickUp or similar task tracking tools.

Will Be a Plus:

• Project Management certifications.
• Previous experience of being a Project Manager within Digital Marketing Agency.