Administration Manager

We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, we may help to find the right ones.

Currently, we are looking for an Administrative Assistant for the Business Association.

Location: Kyiv, Ukraine

Job Type: Full-time

We are currently seeking an experienced Administrative Assistant with a high level of proficiency in English and excellent personal assistance skills. This role will play a key part in developing the newly formed organization.

Responsibilities:
- Comprehensive administrative support for the team.
- Preparation of project documentation.
- Communication with clients/partners on administrative matters.
- Coordination of travel arrangements.
- Management of office systems, including data handling and storage.
- Time and expense reporting.
- Preparation and editing of correspondence, reports, and presentations.
- Coordination of procurement/vendor search procedures.
- Organization of internal events.

Requirements:
- Minimum 3 years of experience as an executive assistant in professional services or nonprofit organizations.
- Fluent in English and Ukrainian.
- Excellent interpersonal communication skills.
- Proficient in computer skills (MS Word, Excel, PowerPoint, calendars, Zoom/Teams/Meet, AI-assisted programs including meeting protocol and transcript preparation).
- Personal qualities: attention to detail, communication, presentation skills.

Reporting: Reports to CEO.

Hiring Process:
Interview with Recruiter - 45 min
Test Task - 3-4 hours
Interview with COO - 45 min
Final call with CEO - 30 min (optional)

Thanks for your interest! In the case of your application, we will review it within five working days. If it meets the job requirements, we will arrange a call and will be happy to get to know each other better. Otherwise, we’d love to stay in touch waiting for other opportunities to become available.

About toogeza

toogeza is a recruitment company that brings the right people together. We know how challenging it is to find talent. We’re here to help tech startups hire the right people because your team is the key to the future success of your product. Our services include sourcing, recruitment, employment support, audit of your company's HR processes, and recruitment process outsourcing. People make a difference in the big game, we may help to find the right ones.

Company website:
https://www.toogeza.tech/