AI Merchandising

Project Coordinator

Location: Remote / Hybrid

Type: Full-time

Reports to: C-level executives

Role Overview

We are looking for a highly organized, execution-driven Project Coordinator to support cross-company operations and ensure that internal teams stay aligned, accountable, and on schedule. This role sits at the center of multiple projects across different companies and works in close, daily communication with C-level executives.

The Project Coordinator is responsible for translating strategic direction into clear tasks, tracking execution across teams, and delivering accurate, real-time reporting on progress, risks, and outcomes.

Key Responsibilities

Project & Process Coordination

• Coordinate multiple projects across internal teams and companies
• Break down executive directives into clear tasks, timelines, and ownership
• Ensure processes are followed consistently across teams
• Track dependencies, blockers, and deadlines across ongoing initiatives

Team Management & Communication

• Act as the central point of coordination between internal teams
• Follow up on deliverables and ensure accountability
• Maintain clear, structured communication between teams and leadership
• Escalate issues, risks, or delays early and proactively

Reporting & Documentation

• Provide accurate, timely reporting on project status, timelines, and performance
• Maintain dashboards, trackers, and documentation for all active processes
• Prepare concise summaries and updates for C-level executives
• Ensure data integrity and consistency across reports

Executive Support

• Work closely with C-level executives on priorities, planning, and execution
• Support decision-making with structured data and clear insights
• Assist in aligning teams with shifting priorities and time-sensitive initiatives

Requirements

• Strong organizational and coordination skills
• Experience managing multiple projects or workstreams simultaneously
• Exceptional attention to detail and accuracy in reporting
• Clear, professional communication skills (written and verbal)
• Ability to work directly with senior leadership and handle sensitive information
• High level of ownership, reliability, and follow-through
• Comfortable working in a fast-paced, changing environment

Nice to Have

• Experience in startups or multi-company environments
• Familiarity with project management tools (Jira, Notion, Asana, ClickUp, etc.)
• Experience working with remote or distributed teams
• Analytical mindset with the ability to turn raw data into actionable insights

What We Offer

• Direct exposure to C-level decision-making
• Ownership over critical internal processes
• Opportunity to grow into senior operations or program management roles
• Work in a high-impact, execution-focused environment
• Work with Time Tracker

Executive Assistant

Location: Remote, PST Time Zone (6 AM - 2 PM PST)

Employment Type: Full-time

Environment: High-intensity startup environment

Overview

We are seeking a highly reliable, sharp, and execution-focused Executive Assistant to support senior leadership in a high-intensity startup environment. This role requires exceptional ownership, speed, discretion, and the ability to operate under pressure with minimal guidance.

The Executive Assistant is a trusted extension of the executive and must be comfortable with outside-of-hours availability and 24/7 responsiveness when required.

Key Responsibilities

Executive & Strategic Support

• Manage complex calendars, scheduling, and shifting priorities
• Act as a gatekeeper for communications and time-critical requests
• Prepare briefings, documents, reports, and executive summaries
• Track action items, deadlines, and strategic initiatives

Communication & Coordination

• Handle email and message triage with urgency and judgment
• Draft and send professional correspondence on behalf of the executive
• Coordinate with internal teams, partners, and external stakeholders
• Ensure fast, clear, and reliable communication flow

Availability & Responsiveness

• Maintain outside-of-hours availability as required
• Provide 24/7 responsiveness for urgent matters
• Adapt to time-sensitive requests across time zones

Operations & Execution

• Coordinate domestic and international travel and logistics
• Support special projects and ad-hoc requests with speed and accuracy
• Maintain strict confidentiality and operational discipline
• Proactively identify problems and resolve them before escalation

Skills & Tools

• Strong AI literacy: ability to use AI tools for research, drafting, summarization, and task acceleration
• Experience with productivity and collaboration tools such as Notion, Trello, Miro, Figma, Google Workspace, Slack
• Task and project tracking in fast-moving environments
• Advanced calendar and inbox management
• Strong written communication and documentation skills

Requirements

• 3+ years of experience as an Executive Assistant or similar role
• Proven experience in startup or fast-paced environments
• Excellent English (written and verbal)
• High level of discretion, judgment, and reliability
• Ability to work independently and under pressure
• Comfortable with irregular hours and high availability expectations

Preferred Qualifications

• Experience supporting founders or C-level executives
• Remote, global, or multi-time-zone work experience
• Strong prioritization and problem-solving skills

What We Offer

• Competitive compensation based on experience
• High-trust, high-impact role
• Direct exposure to leadership and decision-making
• Long-term opportunity in a fast-scaling startup
• Work with Time Tracker

Product & Project Manager (AI Startup) 

Location: Remote, PST Time Zone (6 AM - 2 PM PST)

Minimum Qualifications (Experience & Background)

• 5+ years leading complex software or AI/ML projects end-to-end; cross-functional teams (≈8+ people).
• Mastery of Jira / Linear / Trello (workflows, automations, dashboards, SLAs).
• Technical literacy: can parse specs and light code (Python / TypeScript), Git, APIs.
• Familiar with cloud & CI/CD (AWS/GCP/Azure basics; GitHub/GitLab pipelines).
• Strong communicator (exec updates, PRDs/RFCs, stakeholder alignment).
• Formal grounding in Agile/Scrum/Kanban practices.
• AI tooling (daily driver): Power-user of ChatGPT, Claude and Gemini for writing/specs, reviews, activity planning, etc.
   

Core Responsibility Areas

1) Product Strategy & Roadmap

• Translate company vision into roadmap, quarterly and weekly OKRs, and clear outcomes.
• Break initiatives into epics/stories with INVEST acceptance criteria.
• Prioritize with data (RICE/WSJF/ROI); articulate trade-offs and “build vs. buy vs. partner.”

2) Delivery & Agile Program Management

• Own sprint cadence: planning, stand-ups, demos, retros; drive continuous improvement.
• Maintain single, accurate plans of record; track velocity, capacity, burndown, throughput.
• Proactively manage dependencies, scope, and risks; unblock teams fast.
• In Jira/Linear/Trello: create and own the entire backlog—epics/stories/tasks with effort estimates, crisp descriptions, and acceptance criteria—link PRDs/specs to tickets, and keep workflows/dashboards up to date.

3) Cross-Functional Leadership

• Orchestrate engineering, research/ML, data, design, QA, and GTM to land releases on time.
• Facilitate design reviews, architecture checkpoints, QA sign-offs.
• Coach teams on agile hygiene, crisp writing, and decision quality.

4) Data, Metrics & Experimentation

• Define success metrics (adoption, retention, revenue/efficiency impact).
• Plan and analyze A/B tests; maintain guardrail metrics.
• Build delivery & impact dashboards for ICs and execs.

5) AI/ML & Data Lifecycle

• Partner on model KPIs (precision/recall, latency, drift, cost).
• Oversee dataset curation & labeling/annotation quality gates.
• Manage training/inference pipelines, versioning, lineage, governance.
• Implement/model lifecycle with MLflow / W&B / Kubeflow / SageMaker (or equivalents).

6) Quality, Testing & Release Management

• Define SDLC: DoR/DoD, code review standards, QA entry/exit.
• Own releases: branching, tagging, UAT, staged rollouts, rollback plans.
• Establish QA strategy (manual + automated); maintain traceability to stories.

7) Process, Tooling & Documentation

• Evolve workflows; select & integrate tools (feature flags, analytics, error tracking).
• Keep a source of truth (Notion/Confluence): PRDs, specs, RFCs, runbooks, onboarding.
• Drive down doc/bug/tech debt with scheduled capacity.

8) Security, Privacy & Compliance

• Embed security & privacy by default; coordinate SOC 2 / ISO 27001 / GDPR/CCPA tasks.
• Define SLOs, error budgets, and observability (alerts, logs, traces).

9) Customer, Pilot & GTM Alignment

• Convert customer input into prioritized backlog; close the feedback loop.
• Lead enterprise pilots: scope, timeline, success criteria, reporting.
• Enable GTM: provide playbooks, demos, FAQs; manage breaking-change comms.

10) Operations, Vendors & Budget

• Plan capacity/budgets across people, compute, storage, LLm models, APIs, and other vendors.
• Own SOWs, renewals, SLAs; compare pricing and manage relationships.
• Coordinate edge/IoT/camera deployments; handle field rollbacks & hotfixes.

11) Risk, Reliability & Incident Management

• Maintain a risk register; pre-plan mitigations and contingencies.
• Run incident triage/escalations and blameless post-mortems with follow-through.
• Own customer-facing status and delivery health signals.

12) Communication & Executive Reporting

• Write clear decision memos and executive summaries.
• Present status, risks, and asks with sharp narrative & visuals.
• Standardize intake and prioritization cadences (roadmap reviews, beta cohorts, NPS/CSAT).

Skills & Tools

Product & Agile

• Roadmapping (Jira Advanced Roadmaps, Linear Roadmaps), story mapping, user journeys.
• Prioritization frameworks: RICE, WSJF, Cost of Delay, MoSCoW.

Documentation & Comms

• Notion / Confluence, PRDs, RFCs, sequence diagrams, RACI, comms plans, release notes.

Analytics & Experimentation

• Amplitude / Mixpanel, Looker/Metabase; funnels, cohorts, retention, LTV/CAC.
• Experiment design, basic power analysis, guardrail metrics.

APIs & Data

• OpenAPI/Swagger, REST/GraphQL conventions; Postman/Insomnia.
• Data contracts, schema evolution, Miro, event tracking.

ML/MLOps & CV Literacy

• MLflow, W&B, Kubeflow, SageMaker, feature stores.
• Evaluation & monitoring (drift, bias, cost); CV concepts (detection/segmentation, OCR).

Cloud & DevOps

• AWS/GCP/Azure basics; containers; CI/CD with GitHub/GitLab; feature flags.

Observability & Reliability

• Datadog / Prometheus / Grafana / Sentry; logs/metrics/traces; SLOs/error budgets.

Quality Engineering

• Test strategy, automation plans, UAT orchestration, traceability matrices.

Design Collaboration

• Figma, component libraries, design tokens, accessibility fundamentals.

Finance & Vendor

• Unit economics for AI (training vs. inference), budget tracking, SOWs/SLAs, negotiation support.

Change & Release

• Phased rollouts, canaries, migrations, versioning, deprecation policies.

Field Ops (if relevant)

• Site checklists, RMA loops, hardware pilot coordination.

Technical Fluency

• SQL for analysis; basic Python/TypeScript for scripts and reading code.

People & Org

• Capacity planning, hiring rubrics, onboarding playbooks, mentoring ICs.

Aptitudes & Behaviors Mindset

• Owner mentality and customer obsession; outcomes over output.
• Systems thinking; optimizes end-to-end flows, not local maxima.
• High judgment balancing speed vs. safety; knows when to prototype vs. harden.

Execution

• Ruthless prioritization; says “no” well with data.
• Calm under pressure; separates urgent from important; steady in incidents.
• Follow-through; closes loops and ships value predictably.

Communication & Leadership

• Clarity machine: crisp writing and concise narratives for any audience.
• Collaborative challenger: invites dissent, resolves conflict quickly, commits once decided.
• Teaching mindset: levels up teammates; leaves processes better than found.

Quality & Ethics

• High bar for UX polish and maintainability.
• Metrics-driven learning; embraces experiments and retros.

• Ethical compass: considers fairness, privacy, and potential misuse up front.

   

Availability & Work Cadence

• Schedule: PST Time Zone (6 AM - 14 PM PST)
• Responsiveness: 24/7 availability for critical issues (incidents, customer escalations, major launches).
• On-call: Participate in an always-on rotation; triage P0s quickly and drive to resolution.
• Time zones: Maintain US Time Zone.
• Weekends/holidays: Expected support during releases or urgent customer needs; plan recovery time accordingly.
• Comms: Fast responses on Slack/Email/Whatsapp; keep status pages and stakeholders updated in real time.
• Hygiene: Calendar visibility, clear focus blocks, reachable by phone for P0 emergencies.
• Work with Time Tracker

About the Role

We are seeking an experienced Senior Sales Manager to drive our sales operations and lead our growth in the US market. This is a key leadership position for a seasoned professional who understands the complete sales cycle and can deliver results in a fast-paced SaaS environment.

Must-Have Requirements

Experience & Expertise:

• Sales professional with proven track record in SaaS sales
• Direct experience selling in or to American companies
• Deep understanding of sales systems, methodologies, and best practices
• Demonstrated ability to build and manage complete sales pipelines

Language Skills:

• C1 English proficiency (Advanced/Fluent level)
• Exceptional communication skills with the ability to confidently lead calls, presentations, and negotiations with US clients

Core Competencies:

• Crystal-clear communication style - able to articulate value propositions, handle objections, and close deals effectively
• Strong strategic thinking with tactical execution abilities
• Proven ability to work independently and take ownership of results
• Experience with CRM systems and sales analytics tools

What We Offer

• Remote Work: Full flexibility to work from anywhere
• Growth Opportunity: Direct impact on company growth and expansion in the US market
• Autonomy: Freedom to structure your sales approach and strategies
• Professional Development: Opportunity to work with cutting-edge SaaS solutions and refine your expertise

Key Responsibilities

Manage the full sales cycle from lead generation to close

Develop and execute sales strategies targeting the US market

Build and maintain relationships with key decision-makers

Forecast sales activity and revenue achievement accurately

Collaborate with marketing and product teams to refine our go-to-market approach

Provide regular reporting on sales metrics and pipeline health

Ideal Candidate Profile

You are a confident, results-driven sales professional who thrives in the SaaS space. You understand the nuances of selling to American businesses and can navigate complex sales conversations with ease. You're not just a closer - you understand the entire sales infrastructure and can optimize processes for maximum efficiency.

To Apply: Please submit your resume along with a brief overview of your most significant sales achievement in the SaaS industry.

Location: Remote, EST Time Zone (7 AM - 4 PM EST)
Type: Full-time / Contract

About the Role

We are looking for a mid–senior Full-Stack Developer with strong experience in Node.js and React to build, scale, and maintain modern web applications. You will work closely with product, AI, and automation teams and are expected to be highly productive using Cursor IDE and Claude Code as part of your daily development workflow.

This role is hands-on, fast-paced, and focused on real production output.

Key Responsibilities
    •    Design, develop, and maintain full-stack web applications
    •    Build and optimize backend services and APIs using Node.js
    •    Develop responsive, high-performance frontend interfaces in React
    •    Work efficiently with Cursor IDE and Claude Code for:
    •    Code generation and refactoring
    •    Debugging and optimization
    •    Rapid feature iteration
    •    Translate product requirements into clean, scalable code
    •    Write maintainable, well-structured, production-ready code
    •    Review, test, and improve existing codebases
    •    Collaborate with cross-functional teams (product, AI, design)

Required Skills & Experience
    •    At least 3 years of professional experience as a Full-Stack Developer
    •    Strong experience with Node.js (APIs, services, async workflows)
    •    Strong experience with React.js (hooks, state management, components)
    •    Solid understanding of JavaScript / TypeScript
    •    Proven experience using Cursor IDE
    •    Strong working knowledge of Claude Code for daily development
    •    Experience with REST APIs and/or GraphQL
    •    Familiarity with Git and modern development workflows
    •    Ability to work independently and deliver without heavy supervision

Nice to Have
    •    Experience with databases (PostgreSQL, MongoDB, Redis)
    •    Knowledge of cloud platforms (AWS, GCP, or similar)
    •    Experience with Docker or containerized environments
    •    Exposure to AI-assisted development workflows
    •    Startup or high-growth environment experience

What We Value
    •    High execution speed and ownership mindset
    •    Clean, readable, and scalable code
    •    Comfort working with AI-assisted tools (Cursor + Claude)
    •    Problem-solving over library-dependence
    •    Clear communication and reliability

What We Offer

• Remote work in an international technology company
• Competitive Salary
• Career growth — we support and promote our people
• Participation in global innovation projects
• A human-centered culture where every employee matters
• The opportunity to build teams for products the world is talking about
• Work with Time Tracker