Contract Administrator

About the Role

We are looking for a detail-oriented Contract Administrator to oversee the full lifecycle of legal and commercial documents at Receptor AI. This role is critical for ensuring compliance, audit readiness, accurate documentation, and clear legal communication with internal teams and external clients. You will act as the central point of control for contract management, document tracking, and legal workflows.

Key Responsibilities

Contract & Document Management

• Manage all document types (NDAs, MSAs, WOs, CNAs, RA, extensions, terminations, etc.)
• Ensure all executed documents are properly stored, named, and versioned
• Register all agreements, create and fill in documents according to templates 
• Maintain and update the Commercial Document Tracking system
• Create and maintain client folder structures upon NDA initiation
• Enforce strict naming conventions and version control

Workflow Oversight & Approvals

• Track legal team feedback, approvals, and pending actions
• Coordinate document status and approvals across Legal, BD, PM, and Operations

DocuSign Management

• Manage the full DocuSign process
• Send agreements for signature to the CEO and external parties once legally approved
• Track completed envelopes and signature status

Legal Correspondence

• Handle client correspondence related to legal and contractual matters
• Ensure accurate, timely communication between clients, legal counsel, and internal stakeholders
• Support clarification of contractual terms and procedural questions

Weekly Audits

• Audit DocuSign activity (completed and pending envelopes)
• Audit CRM records related to contracts and legal documentation
• Reconcile discrepancies between executed agreements and the shared drive

Compliance Enforcement

• Identify and manually file missing documents
• Correct naming, versioning, and folder placement errors
• Report recurring compliance gaps to the Head of Operations and CEO
• Coordinate with BD and PM teams to resolve documentation issues
• Enforce, update, and improve SOPs and training documentation as needed

Required Qualifications

• Bachelor’s degree in Biology, Molecular Biology, Computational Biology, or a related field.
• High attention to detail and strong organizational skills
• Comfort working with executives and cross-functional teams
• Ability to manage multiple workflows simultaneously
• English proficiency B2+.
• Ability to work independently and enforce internal standards

Nice to Have

• Experience in contract administration, legal operations, or document management
• Strong understanding of document lifecycle and compliance processes
• Experience working with DocuSign and CRM systems