Operations Specialist — Orbios LLC

Position Overview
Orbios is looking for an Operations Specialist to ensure smooth day-to-day operations across multiple projects and teams. You will coordinate workflows, support processes, and solve operational issues to keep the company running efficiently. This role is key for maintaining operational stability and enabling teams to focus on their core work. It also offers opportunities to grow into broader operational management responsibilities.

What We Offer
Professional Development:

• Work on diverse company projects and cross-functional initiatives
• Opportunity to grow into cluster operations or core operations roles
• Hands-on experience in operational management, coordination, and systems
• Clear career progression based on performance

Work Format:

• Fully remote
• Flexible schedule
• Full-time (contractor or employee options available)

• Long-term collaboration preferred

   

Tools & Environment:

• Modern digital tools and platforms
• AI-assisted workflows

• Established coordination and process documentation systems

   

Responsibilities

• Coordinate daily operational tasks across teams and projects
• Support the creation and maintenance of operational processes and workflows
• Execute logistics, administrative tasks, and routine operational work
• Identify and resolve operational issues with practical solutions
• Maintain documentation, procedures, and process records
• Facilitate communication between teams and stakeholders

• Coordinate with external partners and service providers when required

   

Requirements
Essential Qualifications:

• Prior experience in operations, coordination, or administrative roles
• Strong multitasking and prioritization skills
• Languages: Ukrainian (required), English B1–B2 (required)
• Ability to identify issues and propose effective solutions

• Self-driven, organized, capable of working independently

   

Preferred Background:

• Experience coordinating remote teams
• Previous work in technology companies or startups
• Comfortable using modern digital tools

• Experience documenting and improving processes

   

Personal Qualities:

• Detail-oriented and quality-focused
• Reliable, responsible, and consistent
• Flexible and adaptable
• Service-minded, focused on enabling team productivity

• Growth-oriented and eager to learn

   

Nice to Have

• Experience handling financial or operational documents
• Basic understanding of payment flows, invoices, or simple bookkeeping processes
• Confident in using standard computer software and office tools

• Comfortable organizing and maintaining digital or physical records

   

Compensation & Growth

• Part-time: $400–500/month (20 hours/week)
• Growth potential and transition to full-time
• Salary adjustment based on performance and responsibilities